Club Sports FAQs
Welcome to Gonzaga Club Sports.
The Gonzaga Club Sports program consists of 25 unique clubs with over 700 participants annually. These clubs range from recreational skateboarding around Spokane to competing for national championships across the country. The information found on this page is taken from the 2014-2015 Gonzaga Club Sports Manual and for more details the entire manual can be found on Zagtivities.
Phone: (509) 313-4069
Director of Clubs and Organization
Club Sports Chair
Br. Steve Souza
Student Clubs and Organizations Accountant
Work Phone: (509) 313-5484
Be sure to follow Gonzaga Club Sports on social media to keep you up-to-date on all things GU Club Sports.
How its used: Live tweeting games, updates on schedules etc.
Facebook: Gonzaga Club Sports
How its used: Game updates, promotions, one stop shop for information
How its used: Photos of all compeitions as they happen
Youtube: Gonzaga Club Sports Network
How its used: Game highlights, team spotlights, etc.
The club President will be responsible for completing the most important elements of running a successful organization. The President is ultimately responsible for making sure the club, its officers, and its members are fully compliant with all policies and procedures, but can delegate tasks as he/she sees fit.
- Notify the Office of Student Involvement and Leadership and Shelly Radtke immediately of any schedule changes
- Ensure that members are up-to-date on policies and procedures from the Club Sports Manual and the General Clubs Manual
- Train the future president on duties and procedures
- Maintain inventory of club equipment and supplies
- Club Sport Meetings: The President is responsible for attending all meetings scheduled with the Office of Student Involvement and Leadership and Rudolph Fitness Center and ensuring the presence of other required members. If the President cannot make a scheduled meeting, the Vice President or Treasurer should be in attendance
- Attend mandatory First Aid/ CPR Certification training
The Vice President's main responsibility will be to assist the President by ensuring all club requirements are met.
- Preside over club meetings and business during the President’s absence
- Attend mandatory meetings with or in the absence of the President
- Attend mandatory First Aid/CPR Certification
- Report any dangerous playing areas to the Game Day Manager so the problem can be addressed
- File injury accident reports with the Office of Student Involvement and Leadership
- Act as CPR/First Aid/AED first responder during all club sports competitions, practices, etc. in all situations where a trained professional is not present.
This position must remain separate from all other offices of the club in order to ensure checks and balances within each club and to ensure all funds are handled properly.
- Collect dues (if applicable).
- Make deposits.
- Submit proper paperwork for reimbursements, PO’s, advances, invoices, etc...
- Keep an accurate financial record including all receipts to document expenditures
- Submit a Treasurer’s Report to the GSBA Director of Finance for the Fall and Spring semesters.
- Work with the President to create a club budget.
- Work with the Office of Student Involvement and Leadership to develop budgets and budget requests and to ensure efficient use of funds.
- At no time may a club run a financial deficit.
It is the responsibility of each club to secure the services of a coach/instructor if they so choose to have a coach. The coach/instructor should limit their contributions to those involving their coaching skills and knowledge.
Club Sports coaches and instructors must be advised that any contract for their services is between the coach/instructor and the club. Coaches and instructors are not employees of Gonzaga University.
Club Sports business matters (hosting tournaments, submitting forms, equipment requests, etc.) must be handled by the student member with the coach/instructor serving in an advisory capacity.
All clubs are required to identify a member of the GU Faculty or Staff (must be benefits eligible) to act as the clubs on-campus advisor. The club advisor serves as a valuable resource to academic success as well as a resource to navigate the university system. Responsibilities of the club advisor include, but are not limited to the following:
- Attend important club meetings.
- Attend competitions on a periodic basis.
- Provide club continuity from year to year by assisting with officer transitions.
- Provide valuable feedback for decision-making.
- Oversee, but DO NOT assist with scheduling, budgeting, and financial transactions.
- Relay policies and expectations to the club, as coordinated with the Graduate Assistant for Club Sports.
- Act as a mediator if conflicts should arise internally with the club.
- Advocate for the club and be in attendance for any club conduct review meetings.
- Under no circumstances is the club advisor allowed to enter into agreements/contracts, and/or force their views and opinions upon club members.
Game Day Managers must be present at each on-campus club sports event. Their duties will be to supply the Club Sports with all requested equipment, handle non-medical emergencies that may arise, assist with game day marketing activities, and ensure the quality of Gonzaga University facilities prior to, and immediately following an event.
All requests for athletic facilities (Mulligan, Jundt, RFC Fieldhouse) must be sent to Shelly Radtke. Requests may only be made by the President or Vice-President.
Associate Director for the Rudolf Fitness Center
Work Phone: (509) 313-3977
- Additional Reservations
- Field Use
All competitions or events must be submitted a minimum of 20 days on Zagtivities prior to the start date as outlined in the General Club Manual.
Aspects of hosting a competition/event:
Game Day Managers: A Game Day Manager MUST be present at each club sports competitive event that occurs on-campus.
Use of Institutional Equipment: One week prior to the event, the President of the club must communicate with the GSBA Club Sports Chair as to what equipment is needed. The Game Day Manager will bring all the necessary equipment to the site of the event no later than 1 hours before its designated start time.
Field Condition Report: Prior to the start, and immediately following the completion of said event, the Game Day Manager will fill out a “Field Condition Report” and require the electronic signature of the respective Club Sport’s President. This is to ensure that the condition of the facility is on record and eliminate the risk of disciplinary actions against the club for damage they did not commit.
Referees: If referees are required, it is the responsibility of the club to ensure that they are qualified and have received the minimum amount of training required by the club's respective governing body.
Visiting Players: All visiting teams must have each competing player fill out the Visiting Team Assumption of Risk prior to the start of competition. The contact information for the visiting team must be provided to the GSBA Club Sports Chair one week prior to the event so they can email the visiting team the forms and give them amble time to return them.
The following travel guidelines are specific to the operations of Clubs within the Office of Student Involvement and Leadership, but fit within the policies of the Office of Risk Management and University Travel Guidelines
International Travel: At this time the only international location clubs are allowed to travel to is Canada. When clubs travel to Canada they are required to have their advisors or a full time GU faculty or chaperone accompany their trip. For questions or concerns about international travel, please speak with the Office of Student Involvement and Leadership.
Air Travel: In order to travel by air you must go through the university required booking agency. Upon submitting an event to Zagtivities, if the user has indicated that they will need to book flights the user will be directed to fill out the Student Travel Booking Checklist (Appendix G) and meet with the SIL Business Manager to establish that the club has enough funds in its account to accommodate the travel. Upon receiving approval from Business SIL Manager the user will meet with the SIL Office Manager to book their flights.
Travel Form: Once you have received conditional approval and booked travel & accommodations, you will be directed to the Trip/Travel Form on Zagtivities. This form must be submitted a minimum5 days prior to departure. The form will include the following:
- Participant list
- Trip itinerary
- Weather forecast for destination and any mountain passes
- Driving directions with map
- Driving directions to nearest medical emergency facility
Prior to departure, one representative from the traveling team must attend a Pre-Trip meeting with the Graduate Assistant of Club Sports, GSBA Club Sports Representative or a full-time SIL staff member. Officers will be required to sign up for a 15 minute time slot for this meeting the WEDNESDAY prior to departure. Failure to attend this meeting will result in travel being denied and the hosting organization will be contacted.
When traveling for a sporting event, every club must be equipped with a Travel Bag. This bag must be checked out when travel forms are submitted, and bags will be equipped with breakaway zip ties. Travel Kits must be returned to the Office of Student Involvement and Leadership within 48 hours of returning to campus.
Time of Day Restriction
On trips longer than 20 miles, no driver carrying passengers may commence driving after 1 a.m. or before 5 a.m. Trips and events must be planned so that no driver is expected or pressured to begin driving between these hours.
Long Distance Driving
300-500 Miles: Special circumstances apply when traveling more than 300 miles one way away from campus unless approved by the Office of Student Involvement and Leadership. More than one approved driver must be in the vehicle for trips exceeding 300 miles one way. Drivers must take a 15 minute break or change drivers when driving more than four (4) hours.
500+ miles : Trips in which the club is driving 500 or more miles one way are required to have a GU advisor or full-time staff or faculty member chaperone. When a chaperone is required the Department of Student Involvement will cover the chaperone’s lodging and food.
Maximum Driving Time: No driver may exceed 8 total hours of driving time in any 24-hour period. No trip segment shall exceed 18 hours; after18 hours the driver(s) must stop for at least 7 hours. This rule is to be observed even if there are multiple approved drivers on the trip.
Personal Vehicles: Although personal vehicles are permitted for use, clubs are encouraged to utilize rental vehicles (ex: 12 passenger van) if possible. For trips exceeding 500 miles in length (one-way) use of personal vehicles will be prohibited. Rental vehicles are required for trips that exceed this limit. The university has the right to require clubs to find alternate means of transportation (bus/fly etc.) if the distance traveled is extreme.
Basic Training: Complete the Driver Orientation for 12 passenger vans offered by Plant Services, and have a signed Driver Agreement and Car Owner form on file. To access the online safe-driving course:
- Go to the online safe-driving course website
- First time users should select the option to create a new account on the right side of the screen.
- Enter the institution registration code: 0347-RCUE-XY12
- Create a username and password and provide information for a user profile.
- EduRisk Learning Portal will provide you with an e-mail regarding your new username and password. Use this to logon, where you will be redirected to change your password.
- Once logged in, click “Launch Learning Program” under the Driver Safety box.
- This will redirect you to the Driver Safety page. Make sure your pop-up blocker allows the EduRisk Learning website in order to start the course.
- Select “DS-101-H Driver Safety Training (Higher Education)”
- Select the module “DS-101-H Pretest” to complete the pretest
- Once you have completed the pretest, select “DS-101-H Driver Safety Training”
- Print certificated and submit if to the Office of Student Involvement and Leadership
4.4.2 Car Owner Forms (add mileage statement to owner form)
For students using personal vehicles for GU sponsored activities or events, it is necessary for the legal owner to complete and sign an Owner’s Approval Form authorizing the use of the vehicle and identifying the student(s) authorized to drive the vehicle. This form is to be maintained by the Office of Student Involvement and Leadership.
The intent of this form is to ensure that vehicle owners know their cars are being used in connection with a University activity and they will be assuming primary liability in connection with the trip. Drivers should never operate a vehicle with critical safety problems such as brakes, suspension, steering, lights and tires. The driver must ensure that all passengers are wearing seat belts.
Safety of participants is of the utmost importance. There are inherent risks involved in all recreational/competitive sport programs. Participants in the Club Sports Program should be aware that involvement is totally voluntary and that Gonzaga University is not liable for any injuries resulting from participation. It is the responsibility of each club to minimize risk of injury in all club activities.
EACH CLUB WILL HAVE EVERY MEMBER FILL OUT THE CLUB SPORTS ASSUMPTION OF RISK. CLUBS FOUND TO HAVE PARTICPANTS WITHOUT THESE ON FILE WILL BE PLACED ON PROBATION
The Office of Student Involvement and Leadership takes head injuries and concussions very seriously. The risk of catastrophic injuries or death is significant when a head injury or concussion is not properly evaluated and managed.
Concussions are a type of brain injury that can range from mild to severe and can disrupt the way the brain normally works. Concussions can occur in any organized or unorganized sport or recreational activity and can result from a fall or from players colliding with each other, the ground, or with obstacles. Concussions occur with or without loss of consciousness, but the vast majority occurs without loss of consciousness. Continuing to play with a concussion or symptoms of head injury leaves the individual vulnerable to greater injury and even death.
When the concussion occurs: If a club member is suspected to have sustained a head injury or concussion during competition, play, practice or conditioning, the member must immediately be removed from all activity. Do not try to judge the severity of the injury yourself. Immediately refer the club member to the appropriate athletics medical staff, such as a certified athletic trainer or health care professional experienced in concussion evaluation and management. Emergency procedures should be followed and an incident report must be completed and submitted to the Office of Student Involvement and Leadership
Returning to play: If a club member is suspected to have a head injury or concussion, the member is not allowed to return to competition, play, practice or conditioning until he or she is evaluated by a doctor, receives written medical clearance to return, and submits a copy of the written medical clearance to the Office of Student Involvement and Leadership. A return-to-play progression should occur in an individualized, step-wise fashion with gradual increments in physical exertion and risk of contact. There is zero-tolerance for clubs not following this process.
Please refer to the 2012-2013 Club Manual for further details about on-campus alcohol policies.
- No alcoholic beverage may be purchased through a Club Sport’s funds, nor may the purchase of alcohol for members or guests be undertaken or coordinated by any member in the name of, or on the behalf of, the Club Sport.
- All membership recruitment activities with any Club Sport shall be alcohol free.
- No event shall include any form of “drinking contest” or encourage the rapid consumption of alcohol in the activity or its promotion.
- When traveling, you are considered to be representing Gonzaga University from the time you leave campus until the time you return. Club members and participants MAY NOT consume any alcohol during a club sports travel event at any time.
- Club members are prohibited from the consumption of alcohol 6 hours prior to participating in any club activity, and shall not participate under the influence. If the game is an away event, members are prohibited from the consumption of alcohol 24 hours prior to their departure.
- If operating a university vehicle, club members are prohibited from consumption of alcohol at least 48 hours prior to departure.
There will be a zero tolerance policy for the use of any illegal drugs. Members found to have used illegal drugs at any time will forfeit their eligibility.
As outlined in the University’s Ethos Statement, Respect for Oneself and Respect for Others are cornerstones on which Gonzaga’s students base their individual growth and development. Traditions are important at Gonzaga and some of these traditions include rituals and rites of passage which link us to the University’s past and help us prepare for the future. These actions can build important bonds between individuals and groups. It is imperative to remember that the relationships and bonds that are created in our community are to always be deeply rooted in mutual respect, and not through senseless activities or humiliation.
Any hazing actions, including, but not limited to, those which produce mental discomfort, physical discomfort, or ridicule are expressly prohibited. Willing participation by persons being suspected of being hazed does not override this policy. Hazing is a form of victimization. It is pre-meditated and not accidental. Hazing consists of a broad range of behaviors that may place another person in danger of physical or psychological discomfort or harm or of activities that demonstrate disregard for another person’s dignity or well-being. A level of coercion is often involved, i.e. those being hazed either couldn’t or didn’t feel they could opt out because of the peer pressure involved and the desire to belong to the group. Hazing incidents typically involve perpetrators (the planners and organizers), bystanders (those who participate but were not hazed or involved in the planning or organizing), and victims, (those who were hazed). All involved are responsible for their behavior, but consequences will generally differ based on the seriousness of the incident and one’s level of responsibility, planning or participation. Hazing is a form of harassment. Hazing is not limited to group activity alone, but includes individual behavior, which subjects another to abusive conduct, or ridiculous or annoying tricks or pranks. Because hazing and some initiation-related practices threaten the self-esteem and safety of students, and subsequently the University as a whole, Gonzaga adopts the following policy statement:
- § Hazing is defined as any act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property for the purposes of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization.
- § Hazing related conduct includes, but is not limited to, embarrassment; ridicule; sleep deprivation; verbal or physical abuse; personal humiliation; excessive fatigue; physical and/or psychological shock; humiliation; encouraging or requiring a person to consume alcohol, drugs or foreign or unusual substances; requiring the wearing of conspicuous apparel in public; requiring the carrying of “burdens” in public; and moral degradation or substantial interference with the person’s educational pursuits.
- § Student organizations, as well as students, are expected to design their programs and policies in accordance with the principles of Gonzaga University as described in the University Mission Statement and the University Student Handbook.
- § Individual members, organizational activities, and developed policies should promote the ideals of the University and its Jesuit foundations which emphasize individual well-being, a strong academic commitment and a sense of, and a respect for, self and for others.
Student organizations and individuals which fail to adhere to this policy statement or expectations will be subject to disciplinary actions and sanctions as outlined in the University Student Handbook.
In accordance with Gonzaga University, the Office of Student Involvement and Leadership will not tolerate any sexual, racial or gender harassment or any other form of harassment. Harassment is discussed in the Code of Student Conduct. Understand that students will be held to the highest standards of compliance in this area. This policy extends to the competition arena and any negative verbal or nonverbal action or word will not be tolerated.
Basic Eligibility Requirements
- Participants must be a matriculated undergraduate and graduate student.
- Participants must have an assumption of risk on file.
- Participants must adhere to the specific requirements to the respective sport’s governing body/league.
Club Rosters and Membership
- Each club's selection process (if any) is unique. For a specific club's process please contact that club directly
All clubs must keep an up-to-date roster on file in the Office of Student Involvement and Leadership. Changes may be submitted using the Roster Update Form on Zagtivities. These changes should also be reflected on the club's Zagtivities profile. Failure to keep an up-to-date roster will result in disciplinary actions.
All game schedules must be submitted to the Office of Student Involvement and Leadership, and all games must be created as events on Zagtivities. To ensure that events show up in the Zaglife app, all events should be set as "public" during the creation process.
Each weeks schedule will be posted on Gonzaga Club Sports Twitter and Facebook, as well as the bulletin board on the 1st floor of Crosby.