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Overview of Grant seeking Offices/Staff

Sponsored Research and Programs; Controller's Office

Sponsored Research and Programs (SRP)

Our team works closely with faculty members and research staff to:
  • identify funding opportunities that align with research interests and program building efforts
  • review and assist in the preparation of proposals
  • negotiate awards with sponsors
  • proactive in identifying and resolving issues* that arise throughout the lifecycle of an award.

*A primary responsibility of our staff is to protect interests of the University and its researchers (faculty and staff) in the areas of intellectual pursuits and creativity.

Taylor Aichel, Director, (509) 313-5870

  • Acts as the lead contact for faculty and staff
  • Serves as the liaison with the Deans and Provost
  • Manages all pre/post award activities, delegating to team members as required
  • Manages internal review and approval processes
  • Develops and implements research policies and procedures as they relate to audit compliance, industry standards, and University goals
  • Provides resources related to searching for funding opportunities, development and preparation of research proposal submissions, contracts, agreements, and subcontracts
  • Conducts final review of application documentation and funding requirements prior to submission
  • Creates avenues for interdisciplinary internal and external collaborations
  • Negotiates internally when necessary, regarding institutional matching needs as required by sponsors
  • Acts as a resource advising faculty members on Institutional Review Board (IRB) and Responsible Conduct of Research (RCR) requirements
  • Works with PI’s and Grant Accountant on post award management, including financial reporting and fund reconciliation
  • Works with the Controller’s Office to manage all cost sharing
  • Manages/updates pre/post award data for reporting analyses
  • Oversees research document work flow to ensure that Gonzaga’s IRB conducts reviews of human subject research protocols in accordance with federal requirements, University policies and procedures, and accreditation standards.

 

Kathy Hill, Process Manager, (509) 313-6098. 

  • Guides faculty and staff in the search for funding opportunities
  • Ensures that pre-award and post-award procedures are adhered to
  • Builds applications prior to submission including complete budget development
  • Serves as an up-to-date resource of information for the Gonzaga University research community
  • Responsible for compliance review (addresses concerns as necessary) of relevant regulations, proposal guidelines and all award Terms and Conditions
  • Reviews sponsor guidelines and works with Finance to create timelines for deliverables related to subcontracts, contracts and agreements
  • Serves as a resource for training to the Gonzaga research community
  • Acts as the research administrative operations liaison between faculty, university departments, sponsors, and sponsoring agencies as necessary
  • Ensures that pre-award and post-award procedures are adhered to

 

TBD- Actively Recruiting, Grant and Contract Officer III.

  • As the senior level officer, this team member will provide advice and guidance on all sponsored research issues
  • Builds applications prior to submission including complete budget development
  • Serves as an up-to-date resource of information for the Gonzaga University research community
  • Responsible for compliance review of relevant regulations, proposal guidelines and all award Terms and Conditions
  • Addresses compliance concerns
  • Negotiates or rejects awards as appropriate, reviewing Terms and Conditions, deliverables, modifications, subcontracts, contracts and agreements
  • Serves as a resource for training to the Gonzaga research community
  • Acts as the research administrative operations liaison between faculty, university departments, sponsors, and sponsoring agencies as necessary
  • Reviews financial and technical reporting requirements, including deliverable deadlines
  • Mentors faculty through the grant proposal development process
  • Ensures that pre-award and post-award procedures are adhered to

 

TBD- Actively Recruiting, Grant and Contract Officer I.

  • Guides faculty and staff in the search for funding opportunities
  • Reviews application documentation and funding requirements
  • Builds extramural funding applications including complete budget development
  • Ensures that pre-award and post-award procedures are adhered to
  • Serves as a resource for compliance review of relevant regulations, proposal guidelines, and funding trends
  • Review of reporting requirements, including deliverable deadlines
  • Ensures that pre-award procedures are adhered to
  • Provide oversight of sponsored research and programs
  • Acts as the research administrative operations liaison between faculty, university departments, sponsors, and sponsoring agencies as necessary

 

Faith Gilbert, Compliance Coordinator, (406) 260-2299. 

  • Acts as a resource advising faculty members on Institutional Review Board (IRB) and Responsible Conduct of Research (RCR) requirements.
  • Oversees research document work flow to ensure that Gonzaga’s IRB conducts reviews of human subject research protocols in accordance with federal requirements, University policies and procedures, and accreditation standards.
  • Supports faculty by facilitating and tracking the RCR training required by federal funding agencies.

Controller's Office

Research finance is housed in the Controller’s Office and works with OSRP staff on research administrative matters relating to:

  • Award set up, including guidance on post-award financial management payroll, gift accounting, purchasing, etc.
  • ensure accurate and compliant monthly accounting of drawdowns and expenditures
  • complete and submit financial reports as required
  • complete, submit, and collect on invoices
  • assist with account reconciliation and closeout

Deena Presnell, University Controller, (509) 313-6803. 

Serves as Gonzaga University’s authorized approver for all financial documents coming from the Controller’s Office

Michelle Soss, Assistant Controller, (509) 313-6371. 

Reviews and approves reconciliations of grant financial reports as prepared by the grant accountant.

Jackie Van Allen, Grant Accountant, (509) 313-6808. 

  • Lead contact on grant post-awards and assists with management on all federal and non-federal grants
  • Create general ledger fund in Banner
  • Manage drawdowns, expense reimbursements, accounts receivables, invoicing, journal entries, cost transfers, etc.
  • Review and approve all grant expenditures, verifying they are allowable, reasonable, and part of the approved grant budget
  • Prepare financial reports based on expenses recorded in the general ledger
  • Submit quarterly/annual financial reports or invoices, depending on grant requirements
  • Request funds from granting agencies
  • Maintain a calendar of important dates on grant administration and notify PI of deadlines

Last update:20 July 2019