Academic Policies

A. Disclaimer for Academic Policy and Program Changes

The University reserves the right to make changes in courses, programs, faculty, calendar, tuition and fees, grading procedures, graduation requirements, admission criteria, and any other information contained in this catalog at any time without notification. Changes become effective when the University so determines, and applies to prospective students as well as students currently enrolled. The University will make an effort to notify students of changes through publications and notices.

B. Disclaimer for Course Availability

All reasonable care is taken to ensure that both course offerings and degree requirements contain no erroneous, deceptive, or misleading information by omission, actual statement, or implication. Every effort will be made by the University to offer at least the courses listed in this catalog during the period in which it is in effect; student enrollment and faculty availability, however, may affect the courses offered. Some courses listed in this catalog are offered only as needed. The decision to offer such courses rests with the Chairperson in consultation with the appropriate Dean. Final course information is published on ZAGWEB.

C. Course Numbering System

Lower Division Courses:

Below 100 - Remedial in nature; University credit is granted for no more than two courses numbered below 100 and they do not fulfill any core or major requirements.
100-199 - Primarily first and second year courses for which there are normally no prerequisites.
200-299 - Courses with usually one prerequisite; primarily for first and second year undergraduates.

Upper Division Courses:

300-399 - Courses usually with prerequisites; primarily for third and fourth year undergraduates.
400-499 - Courses with prerequisites; primarily fourth year undergraduates.
500-599 - Graduate courses which may be taken by third and fourth year undergraduates with Dean’s permission (these courses do not count toward a baccalaureate degree).
600-699 - Graduate courses for graduate students only.
700-799 - Graduate courses for doctoral students only.

D. Classification of Students

An undergraduate student is classified as a First Year, Second Year, Third Year or Fourth Year based upon the cumulative number of semester credits he/she has earned.

Cumulative Credits Earned

Classification

0 - 25 First Year
26 - 59 Second Year
60 - 95 Third Year
96+ Fourth Year

A post baccalaureate student holds a bachelor’s degree from an accredited university and has not been admitted to a graduate program. They may be pursuing a second bachelor’s degree or attending for personal enrichment.

E. Transfer and Evaluation of Credits

Gonzaga aims to award all eligible transfer credit for coursework completed at regionally accredited institutions, while maintaining the high standards of a Gonzaga degree. To be eligible for transfer credit, an official college transcript must be delivered to the Office of Admission. Applicants with credit earned at other colleges and universities should note the following conditions regarding transfer credit:

  • Transfer credit must have been completed at a regionally accredited college or university.
  • Transfer credit may not be technical or vocational in nature.
  • Transfer credit is evaluated on a course-by-course basis.
  • Transfer credit must be completed with a minimum of 2.0 (or “C”) grade.
  • Pass (P) grades, or the equivalent, will be accepted as elective credit only and will not fulfill any core, major, minor or concentration requirements.
  • Transfer course grades are not calculated into the Gonzaga University GPA.
  • Gonzaga course equivalency may be awarded if the transfer course is similar in content and depth. In order to fulfill a major-specific requirement at Gonzaga, the course syllabus must be presented to the department Chairperson and Dean of the College/School for review, approval, and change to the initial assignment of the GU course equivalency for the transferred course.

  • When transfer credit is posted as the equivalent of a Gonzaga course and the student elects to retake that course at Gonzaga, the transfer credit will be removed from the student’s academic record.
  • Quarter credit hours can be converted to semester credit hours when multiplied by 0.66.
  • Transfer credit from a two-year institution (community or junior college) is limited to a maximum of 64 semester credits (96 quarter credits) that can be applied to a baccalaureate degree at Gonzaga.
  • Students transferring with a maximum of 64 semester credits from a community or junior college are not permitted to further enroll at a two-year institution for additional transfer credit.
  • There is no limit to the amount of credit that may be transferred from a baccalaureate institution. However, all transfer and post-baccalaureate students must complete a minimum of 30 semester credits at Gonzaga immediately preceding graduation from the University.
  • Students may not register in courses through any other institution while on a Leave of Absence status through Gonzaga (with the exception of non-sponsored study abroad programs.)
  • Transfer students in the School of Business Administration must earn at least 50% of their business core and major coursework at Gonzaga University.
  • College credit earned outside of the U.S. must be accompanied by a professional foreign credential evaluation, unless credit was earned through an approved study abroad program.

F. Transfer of Credits

Associate of Arts Degree (AA-DTA) and Associate of Science Degree (AS-T)

Students with an earned Associate of Arts (AA-DTA) or Associate of Science (AS-T) degree from Washington State Community Colleges or North Idaho College are generally given junior standing and will have fulfilled many of the requirements of the University Core curriculum. University Core requirements to be completed upon transfer include: First-Year Seminar, Christianity & Catholic Traditions, and the Core Integration Seminar. Students will also take a major-appropriate college mathematics course, Reasoning, Human Nature, and Ethics, unless they have already fulfilled these requirements. Communication & Speech is recommended, but not required, for students who have not completed a course in speaking skills.

NOTE: Gonzaga does not currently participate in Reverse Transfer partnerships and will not recognize an AA-DTA or AS-T degree that is obtained using Gonzaga coursework transferred by former Gonzaga students to fulfill AA-DTA or AS-T requirements. Therefore, former Gonzaga students who re-enter the University from a two-year college to complete their degree will not benefit from the Associate of Arts degree transferability AA-DTA or AS-T with regard to core waiver privileges. All readmitted transfer students must fulfill all of the University’s core requirements. Transfer credits, however, will be evaluated and accepted on a course-by-course basis.

Post Baccalaureate Students:

Post-baccalaureate students may benefit from the same policy that Gonzaga affords a transfer student with an approved AA-DTA or AS-T from a Washington State community college.

Post-baccalaureate students who had earned their first undergraduate degree from Gonzaga will be considered as having completed the core in its entirety, including the designations, regardless of when the student completed their first degree.

All other requirements within a student’s post-baccalaureate degree would be waived (such as a lower division major, minor, concentration requirement) if completed as a requirement of the first degree earned, or if completed at Gonzaga.

Any waiver of upper division major requirements would be at the discretion of the department chair for which the student is completing the post-baccalaureate major.

Post-baccalaureate students will be required to complete a minimum of thirty semester credits in residence to earn a second bachelor degree from Gonzaga along with completion of any outstanding major, minor, or concentration courses required for the degree.

University Core Waivers

  • Students transferring to Gonzaga with 30 or more earned semester credits are permitted to waive the College of Arts and Sciences language requirement.
  • Students transferring to Gonzaga with 45 to 59 earned semester credits are permitted to waive the following University Core requirements: World or Comparative Religion and its corresponding Global Studies designation, one Writing-Enriched designation, and one of the additional three designation requirements (either Writing Enriched, Global Studies or Social Justice).
  • Students transferring to Gonzaga with 60 or more earned semester credits are permitted to waive World or Comparative Religion and all designation requirements.

Transfer of Credit from the Military

Gonzaga University may offer up to twenty-five elective credits for successfully completed educational experience in the Armed Forces. Credit must be supported by an official military transcript, such as the Joint-Services Transcript or the Army/American Council on Education Registry transcript. Gonzaga uses credit recommendations from the American Council on Education’s (ACE) guidelines for baccalaureate institutions. Up to eight (8) elective credits may be granted for physical fitness courses and training. Graded coursework from accredited institutions such as the Community College of the Air Force or the Defense Language Institute, is evaluated in the same manner as credit from regionally accredited institutions. Vocational level coursework is not transferrable.

Permission for Transfer of Credits by Current Students

Consistent with University policy and existing articulation agreements, courses accepted in transfer must be similar in content and depth to courses taught at Gonzaga. Courses should generally align with the course/designation descriptions and learning outcomes.

For students entering the University prior to Fall of 2016, in order to fulfill a core, a major-specific requirement, or elective credit at Gonzaga, the transferred course must receive the approval of the department chairperson and dean of the college/school by way of the Permission to Transfer Credits/Senior Residency Waiver form.

For students entering the University in Fall of 2016 and forward, course syllabi detailing course requirements must be provided; course titles and descriptions are not sufficient. AP courses will not be accepted in fulfillment of designation requirements (eg., GS, SJ, WE).

For current students irrespective of the semester of entry, the following applies:

  • Students must obtain permission to transfer credits prior to taking these credits from department chairpersons and the deans or the core curriculum director.
  • Pass (P) grades, or the equivalent, will be accepted as elective credit only and will not fulfill any core, major, minor, or concentration requirements.
  • Transfer course grades are not calculated into the Gonzaga University cumulative GPA.
  • When transfer credit has been posted to a student record that has equivalency to a Gonzaga course and a student elects to complete the same course at Gonzaga, the transfer credit entry will be removed from the student's academic record. If a student elects to complete a transfer course deemed equivalent to a course previously taken at Gonzaga after the Gonzaga course has been completed with a D grade and credit earned, the transfer course will not be accepted in transfer at Gonzaga.
  • Taking a course in transfer in order to replace a grade earned at Gonzaga (excluding W, V or F grade) does not qualify under Gonzaga's Repeat of Credit Policy.
  • Quarter credit hours are convertible to semester credit hours when multiplied by 0.66.
  • Transfer credit from a two-year institution (community or junior college) is limited to a maximum of 64 semester credits (96 quarter hours) that can be applied toward a baccalaureate degree at Gonzaga.
  • It is not permissible for students who transfer to Gonzaga with a maximum of 64 semester credits from a community or junior college to further enroll at a two-year institution to complete additional transfer credit.
  • There is no limitation to the number of credits that may be transferred from a baccalaureate institution. However, all transfer and post-baccalaureate students must complete a minimum of 30 semester credits at Gonzaga immediately preceding graduation from the University.
  • Students may not register into courses through any other institution while on a Leave of Absence status through Gonzaga (with the exception of non-sponsored study abroad programs.) Doing so will invalidate the Leave of Absence request and students will be required to reapply for admission.
  • Credit earned from transfer courses is not rounded up. Current students may view the Transfer Guide on the Admissions website as a guideline for courses previously approved in transfer from other universities; individual approval is still required by way of the Permission to Transfer Credits/Waiver of Senior Year in Residency form.
  • As soon as credit is completed from another institution, students must request official transcripts be forwarded to the Registrar’s Office AD Box 83, Gonzaga University, 502 E Boone Ave, Spokane, WA, 99258-0083. Official electronic transcripts will be accepted, but only when sent directly from the transfer credit institution to Gonzaga. Electronic transcripts forwarded from students will be considered unofficial. 
  • A student wishing to register simultaneously at Gonzaga and another college or university must obtain prior written permission from the appropriate academic dean. 
  • Transfer students in the School of Business Administration must earn at least 50% of their business core and major coursework at Gonzaga University. 

G. Transfer Transcripts

Based on standard institutional practice, copies of transcripts from other educational institutions attended by Gonzaga students are housed in student files and will not be provided back to the student upon their request. Students are asked to contact the issuing transfer institutions directly to obtain further copies of their transfer transcript records.

H. Registration Procedures

Every semester, a Student/Advisor Action Guide, providing a detailed registration timeline can be found on the Registrar Office web pages. If a student attends a course section in which he or she is not registered or financially confirmed, no credit or grade will be recorded. Attendance in a course without registration is not permissible.

I. Change in Course Registration

Courses may be changed only during the period listed under Important Dates and Deadlines on the web pages of the Registrar’s Office.

Courses dropped during the official change of registration period do not appear on the student’s record; courses officially withdrawn after that period will appear on the transcript with a designation of “W” (Official Withdrawal).

J. Course Overload

Students in good academic standing may petition their School’s Dean to take more than the maximum of eighteen credits. Additional tuition charges apply for the extra credits. Students in the Honors Program, the Comprehensive Leadership Program, or the Hogan Entrepreneurial Leadership Program, however, with the approval of the respective Program Director, may take extra credits without charge.

K. Audit a Course

Audit grading option (AU grade assigned):

Auditors are students who register for a course under the 'Audit' grading option by signing the audit form in the Registrar’s Office. Regular tuition is charged. Activity courses (e.g., physical education, music, art, etc.) are not permitted to be taken under the Audit grading option. Auditors will not be allowed access to individual instruction, to equipment, or to supplies in conjunction with the course. Once a course is registered for under the 'Audit' grading option, students who fail to attend the class according to the regular attendance requirements of the class are liable to receive a “V” grade at the discretion of the professor.

  • Registration is available through the add/drop period. The auditor registers for a lecture method course under the Audit grading option and pays tuition based on this option and course credits. A designation of “AU” is recorded on the auditor’s academic transcript if the auditor satisfactorily attended the course. An “AU” on a student’s transcript reflects no academic credits earned and indicates that the person has received exposure to the course content for an academic semester/term. The “AU” designation does not apply toward meeting degree requirements.
  • A professor may assign a “V” grade for unofficial withdrawal when attendance is unsatisfactory.
  • Under this option, audited course credits are not counted toward meeting full-time credit requirements for financial aid eligibility, student loans, VA benefits, etc., although standard tuition is paid for the credits. Auditors should be very cautious about registering using the 'Audit' grading option.

L. Course Challenge Program

Students who have completed at least twelve credits at Gonzaga who are matriculated students may be able to take advantage of the Course Challenge option.  Detailed information and regulations regarding this program can be obtained from the Registrar’s Office. There is a fee charged per credit challenged and credit taken under the program may not exceed the maximum credit allowed of 18 credits in a semester.

M. Complete Withdrawal from the University

Undergraduate students who register but decide not to attend the University should contact the Registrar’s Office.   The complete withdrawal process requires approvals and an interview with a professional in the Registrar's Office. Tuition adjustments are based on the date a University official is notified by the student that he/she wishes to withdraw.  The tuition adjustment schedule for a complete withdrawal is posted in the Students Accounts and Financial Aid Offices.  Refunds for room and board will be prorated throughout the semester.  Financial aid funds will be refunded in accordance with University and governmental regulations.

N. Leave of Absence

Students who are pursuing a bachelor’s degree at Gonzaga and must interrupt their education for a period of not more than two semesters (summer not included) may be eligible for a Leave of Absence (LOA) from the University. To be eligible for a LOA, a student must have a minimum G.P.A. of 2.00 in the preceding fall or spring semester and a cumulative grade point average of 2.00 or higher, as well as obtain approval from the Office of the Registrar and the Office of Community Standards.   

Students are not eligible to reside on campus, attend classes, or participate in regular campus activities during their absence. Students who attend another school during their LOA will have that status voided and they must apply for re-admission to the University. The LOA will not extend beyond two semesters. Students who wish to return to the University after the termination date of their LOA must apply for re-admission to the University.

Any LOA request completed by a student while allegations of misconduct are pending will have their LOA status revoked.

Students who have been suspended through the Office of Community Standards do not qualify for a LOA and must apply for re-admission to the University.