Disclaimer for Academic Policy and Program Changes
Information displayed on this website is not to be regarded as a contract between the student and Gonzaga University. The University reserves the right to make changes in courses, programs, faculty, calendar, tuition and fees, grading procedures, graduation requirements, admission criteria, and any other information contained on this website at any time without notification. Changes become effective when the University so determines, and apply to prospective students as well as students currently enrolled. The University will make an effort to notify students of changes through publications and notices.
Disclaimer for Course Availability
All reasonable care is taken to ensure that both course offerings and degree requirements contain no erroneous, deceptive, or misleading information by omission, actual statement, or implication. Every effort will be made by the University to offer at least the courses listed in the catalogue during the period in which it is in effect; student enrollment and faculty availability, however, may affect the courses offered. Some courses listed in University publications are offered only as needed. The decision to offer such courses rests with the Chairperson in consultation with the appropriate Dean. Final course information is published on Zagweb.
Gonzaga University is committed to supporting and protecting academic integrity in all aspects of what we do. Our Academic Integrity Policy was developed with that commitment in mind. We encourage all students, faculty and staff to familiarize themselves with the policy.
A complete copy of Gonzaga's Academic Integrity policy can be found on the Provost's website.
Satisfactory Academic ProgressThe Higher Education Amendments of 1992, and the Washington State Higher Education Coordinating Board, require that a student receiving federal and/or state assistance must demonstrate satisfactory academic progress (SAP). In general, SAP is defined as "proceeding toward successful completion of degree requirements."
Full-time students who are eligible for, and receiving, financial aid must successfully complete twelve (12) credits with a minimum GPA of 2.00 each semester. Students who fail to achieve this criterion are placed on Financial Aid Probation and may lose all financial aid if their academic performance does not reflect satisfactory progress during the next semester. Additionally, State of Washington financial aid recipients who are enrolled full-time are required to successfully complete at least six (6) credit hours per semester or risk immediate suspension of state aid. Please note that current financial aid awarding procedures reflect the expectation that undergraduate students enrolled on a full-time basis will complete their degree requirements in eight semesters.
The policies and procedures governing SAP and its relationship to financial aid are available from the Financial Aid Office, College Hall, Room 129. Students with additional questions regarding this policy are invited to inquire at the Financial Aid Office.
Satisfactory Academic Progress for VeteransVeterans failing to achieve minimum standards of academic progress are placed on probation for the following semester and notified via email by the University's Veterans' Advisor. Should satisfactory academic progress not be achieved by the following term, certification of veteran benefits will be suspended and the VA Regional Processing Office will be notified. Certification of veteran benefits can resume once satisfactory academic progress standing is attained.
Good Academic Standing, Unsatisfactory Academic Progress, Probation, and Academic DismissalStudents are on Academic Probation whenever the term and/or cumulative GPA falls below a 2.00. To be in Good Academic Standing with the University, students must maintain a cumulative GPA of 2.00 as determined at the end of every semester, beginning with the completion of the student's second regular (non-summer) semester at Gonzaga University. Good Academic Standing is required for all graduating students, and it may impact a student's ability to receive financial aid, scholarships, or to represent Gonzaga in extra-curricular activities.
Any student on academic probation will have their student status reviewed by the Committee on Academic Standing. The conditions of academic probation are specified in a letter to the student from the Committee. Students are expected to comply with all stipulations made in the letter and any additional requirements placed upon them as a result of academic probation.
Students on academic probation, regardless of their academic standing, may be subject to academic dismissal from the University. A notation of "Academic Dismissal" will appear on transcripts. Dismissed students have an opportunity for appeal. Directions for this process are indicated in the dismissal letter sent to the student.
Those receiving financial aid also may be subject to Financial Aid Satisfactory Academic Progress Probation and/or Suspension, which may result in additional financial consequences.
For further information contact the Office of Advising and Academic Assistance.
To initiate the process and obtain the Alumni Audit form, please contact the Alumni Association.
- Registration is available through Registration Period III which is the add/drop period. The auditor registers for a lecture method course under the Audit grading option and pays tuition based on this option and course credits. A designation of "AU" is recorded on the auditor’s academic transcript if the auditor satisfactorily attended the course. An "AU" on a student’s transcript reflects no academic credits earned and indicates that the person has received exposure to the course content for an academic semester/term. The "AU" designation does not apply toward meeting degree requirements.
- A professor may assign a "V" grade for unofficial withdrawal when attendance is unsatisfactory.
- Under this option, audited course credits are not counted toward meeting full-time credit requirements for financial aid, student loans, VA benefits, etc., although standard tuition is paid for the credits. Auditors should be very cautious about registering using the 'Audit' grading option.
Gonzaga's policy on absences stipulates that the maximum allowable absence is two class hours (100 minutes) for each class credit. For three-credit classes, the maximum absence is, therefore, six class hours (300 minutes).
Classes scheduled to meet for more than 50 minutes have more than one class hour for each meeting; for example, a class which meets for 75 minutes has one and one-half class hours for each scheduled meeting. Instructors may report absences to the Registrar’s Office, which will in turn notify the students. The grade given for excessive absences is a "V," which has the same effect as "F" (Fail) and is counted in the GPA. This outcome can be appealed to the Dean of the College/School in which the course is offered. Faculty are encouraged to work with individual students to ensure academic success.
Participation in school activities or athletics does not exempt students from this standard policy on absences. The fact that a student has met the other course requirements (such as papers) is not sufficient to change a "V" to a passing grade. The University Class Attendance Policy may be modified for qualified students with documented short or long term disabilities. For more information or case consultation, contact the Disability Access Office.
Graduate students are instructed to contact the Registrar’s Office regarding any withdrawal from the University whether it be an individual course withdrawal or a complete withdrawal.
Academic departments are permitted to have more restrictive policies regarding repeating and/or withdrawing from courses. Students are advised to work carefully with their academic advisors and departments regarding these departmental policies.
The transfer of any extension or correspondence course credit is limited to six semester credits for undergraduate students and requires the written approval of the Academic Vice President's Office.
Courses taken in extension or by correspondence are not allowed as credit toward graduate degrees. In exceptional cases, the Academic Vice President may waive this regulation if recommended by the Program Director and Dean.
Final examinations are held at the end of each semester, and, at the option of the instructor, examinations are held at mid-semester. Final examination times are listed for each semester on the Registrar's Office web page. Students making their travel arrangements for the end of each semester must take into account these final examination times.
Final examinations or their equivalent can be administered by instructors only on the day at the time indicated in the Final Exam Schedule; any exceptions to this procedure must have the explicit approval of the appropriate Dean.
Students may undertake individualized study if it is considered necessary to complete their program. Application for individualized study must be made on a form available from the Registrar’s Office. It is the responsibility of the student to demonstrate the relevancy of the proposed study and the ability to complete it on an agreed upon time line.
There is no set limit for individualized study courses toward a degree program for an undergraduate student. For most master’s programs, the student is allowed a maximum of two individualized study courses (six semester credits) for degree completion.
Students who are pursuing a bachelor’s degree at Gonzaga and must interrupt their education for a period of not more than one year may be eligible for a leave of absence (LOA) from the University. To be eligible for a LOA, a student must have a minimum G.P.A. of 2.00 in the preceding fall or spring semester and a cumulative grade point average of 2.00 or higher, as well as obtain approval from the Office of the Registrar and Student Development. LOA request forms can be found in the Registrar's Office. Students are not eligible to reside on campus, attend classes, or participate in regular campus activities during their absence. Students who attend another school during their LOA will have that status voided and they must apply for readmission to the University. The LOA will not extend beyond one academic year. Students who wish to return to the University after the termination date of their LOA must apply for readmission to the University.
Any LOA request completed by a student while allegations of misconduct are pending will have their LOA status revoked.
Students who have been suspended through the Office of Community Standards do not qualify for a LOA and must apply for readmission to the University.