Academic Policies & Procedures

Overview:

Disclaimer for Academic Policy and Program Changes

Information displayed on this website is not to be regarded as a contract between the student and Gonzaga University. The University reserves the right to make changes in courses, programs, faculty, calendar, tuition and fees, grading procedures, graduation requirements, admission criteria, and any other information contained on this website at any time without notification. Changes become effective when the University so determines, and apply to prospective students as well as students currently enrolled. The University will make an effort to notify students of changes through publications and notices.

Disclaimer for Course Availability

All reasonable care is taken to ensure that both course offerings and degree requirements contain no erroneous, deceptive, or misleading information by omission, actual statement, or implication. Every effort will be made by the University to offer at least the courses listed in the catalogue during the period in which it is in effect; student enrollment and faculty availability, however, may affect the courses offered. Some courses listed in University publications are offered only as needed. The decision to offer such courses rests with the Chairperson in consultation with the appropriate Dean. Final course information is published on Zagweb.


Policies:

Freedom of Expression: Students are free to take reasoned exception to the views offered in particular courses of study. They may, however, be required to know thoroughly the particulars set out by the instructor, but are free to reserve personal judgment as to the truth or falsity of what is presented. Knowledge and academic performance should be the norms by which students are graded.
 

Gonzaga University is committed to supporting and protecting academic integrity in all aspects of what we do.  Our Academic Integrity Policy was developed with that commitment in mind.  We encourage all students, faculty and staff to familiarize themselves with the policy.

A complete copy of Gonzaga's Academic Integrity policy can be found on the Provost's website.

 

Satisfactory Academic Progress

The Higher Education Amendments of 1992, and the Washington State Higher Education Coordinating Board, require that a student receiving federal and/or state assistance must demonstrate satisfactory academic progress (SAP). In general, SAP is defined as "proceeding toward successful completion of degree requirements."

Full-time students who are eligible for, and receiving, financial aid must successfully complete twelve (12) credits with a minimum GPA of 2.00 each semester. Students who fail to achieve this criterion are placed on Financial Aid Probation and may lose all financial aid if their academic performance does not reflect satisfactory progress during the next semester. Additionally, State of Washington financial aid recipients who are enrolled full-time are required to successfully complete at least six (6) credit hours per semester or risk immediate suspension of state aid. Please note that current financial aid awarding procedures reflect the expectation that undergraduate students enrolled on a full-time basis will complete their degree requirements in eight semesters.

The policies and procedures governing SAP and its relationship to financial aid are available from the Financial Aid Office, Crosby, lower level. Students with additional questions regarding this policy are invited to inquire at the Financial Aid Office.

Satisfactory Academic Progress for Veterans

Veterans failing to achieve minimum standards of academic progress are placed on probation for the following semester and notified via email by the University's Veterans' Advisor. Should satisfactory academic progress not be achieved by the following term, certification of veteran benefits will be suspended and the VA Regional Processing Office will be notified. Certification of veteran benefits can resume once satisfactory academic progress standing is attained.

Good Academic Standing, Unsatisfactory Academic Progress, Probation, and Academic Dismissal

Students are on Academic Probation whenever the term and/or cumulative GPA falls below a 2.00. To be in Good Academic Standing with the University, students must maintain a cumulative GPA of 2.00 as determined at the end of every semester, beginning with the completion of the student's second regular (non-summer) semester at Gonzaga University. Good Academic Standing is required for all graduating students, and it may impact a student's ability to receive financial aid, scholarships, or to represent Gonzaga in extra-curricular activities.

Any student on academic probation will have their student status reviewed by the Committee on Academic Standing. The conditions of academic probation are specified in a letter to the student from the Committee. Students are expected to comply with all stipulations made in the letter and any additional requirements placed upon them as a result of academic probation.

Students on academic probation, regardless of their academic standing, may be subject to academic dismissal from the University. A notation of "Academic Dismissal" will appear on transcripts. Dismissed students have an opportunity for appeal. Directions for this process are indicated in the dismissal letter sent to the student.

Those receiving financial aid may also be subject to Financial Aid Satisfactory Academic Progress Probation and/or Suspension, which may result in additional financial consequences.

For further information contact the Office of Advising and Academic Assistance.
 
Audit grading option (AU grade assigned): Auditors are students who register for a course under the Audit grading option by signing the audit form in the Registrar’s Office. Regular tuition is charged. Activity courses (e.g., physical education, music, art, etc.) are not permitted to be taken under the Audit grading option. Auditors will not be allowed access to individual instruction, to equipment, or to supplies in conjunction with the course. Once a course is registered for under the Audit grading option, students who fail to attend the class according to the regular attendance requirements of the class are liable to receive a "V" grade at the discretion of the professor.
  1. Registration is available through Registration Period III which is the add/drop period. The auditor registers for a lecture method course under the Audit grading option and pays tuition based on this option and course credits. A designation of "AU" is recorded on the auditor’s academic transcript if the auditor satisfactorily attended the course. An "AU" on a student’s transcript reflects no academic credits earned and indicates that the person has received exposure to the course content for an academic semester/term. The "AU" designation does not apply toward meeting degree requirements.
  2. A professor may assign a "V" grade for unofficial withdrawal when attendance is unsatisfactory.
  3. Under this option, audited course credits are not counted toward meeting full-time credit requirements for financial aid, student loans, VA benefits, etc., although standard tuition is paid for the credits. Auditors should be very cautious about registering using the 'Audit' grading option.
 

Gonzaga’s standard policy on absences stipulates that the maximum allowable absence is two class hours (100 minutes) for each class credit. For three-credit classes, the maximum absence is, therefore, six class hours (300 minutes). Classes scheduled to meet for more than 50 minutes have more than one class hour for each meeting; for example, a class which meets for 75 minutes has one and one-half class hours for each scheduled meeting. Instructors may report absences to the Registrar’s Office, which will in turn notify the students. The grade given for excessive absences is a “V,” which has the same effect as “F” (Fail) and is counted in the GPA. This outcome can be appealed to the Dean of the College/School in which the course is offered. Faculty are encouraged to work with individual students to ensure academic success.

Gonzaga University presumes that students have sufficient maturity to recognize their responsibility for regular class attendance. It is because illness or other good reasons may prevent attendance, and because the intensive nature of some courses dictates that attendance may be a factor in the student evaluation process, that Gonzaga University has this policy on absences. Individual instructors are not required to enforce the University Class Attendance Policy, but may do so at their own discretion. Therefore, students should check with the syllabus for each course to confirm the instructor’s specific attendance policy, which should be clearly delineated within each syllabus. No instructor may enforce an attendance policy that is more restrictive than the standard university policy.

When students are required to be absent from class for activities sanctioned by the University, the University should help students resolve these conflicting commitments. Students who will be absent related to University-sanctioned activities are responsible for providing to faculty written documentation of the travel dates from the University staff directing or advising the activity. This documentation should be provided as far in advance as reasonably possible (ideally at the beginning of the semester). On receipt of proper documentation, instructors should make efforts to both satisfy the course objectives and meet the students’ needs due to absences related to University-sanctioned activities.

The University Class Attendance Policy may be modified for qualified students with documented short- or long-term disabilities. For more information or case consultation, contact the Disability Access Office.

Addendum to University Class Attendance Policy

Approval of University-Sanctioned Activities

Any group wishing to have activities sanctioned under the scope of the University Class Attendance Policy must submit their rationale in writing to the Provost’s office for approval. That submission must include written support from the chief administrator of the division wherein the activity is housed (e.g. Academic Dean, Athletics Director, Associate Provost for Student Development, etc…). A list of university-sanctioned activities will be maintained by the Provost’s office. Modification of this list will take place as needed at the Provost’s discretion and will not require amendments to the University Class Attendance Policy. The University staff responsible for directing or advising approved activities must provide written documentation of potential student absences as outlined in the University Class Attendance Policy.

 
  1. Policy Statement
    In compliance with Washington State law (
    RCW 28.10.039), it is the policy of Gonzaga University to reasonably accommodate students who, due to the observance of religious holidays, expect to be absent or endure a significant hardship during certain days of their academic course or program.

    Gonzaga University prohibits discrimination, harassment and retaliation on the basis of religion.

  2. Purpose
    The purpose of this policy is to set forth the University’s process for responding to requests from students for religious accommodations.  This policy is in keeping with the University’s Policy on Non-Discrimination and Commitment to Human Diversity with the goal of promoting a welcoming and inclusive environment and supporting students regardless of religious affiliation or non-affiliation, in accordance with state law.

  3. Definitions
    The following definitions apply to the terms in this policy:
    • Reasonably accommodate means coordinating with the student on scheduling examinations or other activities necessary for completion of the program and includes rescheduling examinations or activities or offering different times for examinations or activities without creating an undue hardship on the University or resulting in a fundamental alteration to the nature or operation of the academic program or course.

    • Religious holidays means holidays for reasons of faith or conscience or for organized activities conducted under the auspices of a religious denomination, church, or religious organization.

    • Undue Hardship or Fundamental Alteration means that implementing a requested accommodation would be excessively costly, extensive, substantial or disruptive; or result in the fundamental alteration of the nature or operation of the academic program or course.In determining whether a requested accommodation poses an undue hardship or fundamental alteration, the assessment may include, but is not limited to, evaluating the impact on the overall resources, standards or structure of the course and/or program. Before concluding that a particular accommodation would impose an undue hardship or a fundamental alteration, the University will consider alternative accommodations.

  4. Procedures for Students Requesting a Religious Accommodation
    1. A student seeking accommodations under this policy must provide a written request to the student’s faculty member: (i) within fourteen (14) calendar days from the first day of classes of the academic semester in which the student is requesting accommodations; and (ii) identifying the specific dates the student requests accommodations.

    2. If a student is requesting religious accommodations for multiple classes, the student must submit a written request to each of their faculty members.

  5. Procedures for Faculty Responding to Student Requests
    The faculty member will evaluate and respond to all requests to reasonably accommodate a student and may require the student to provide additional information about the request.  The faculty member may consult with the Associate Provost & Chief Diversity Officer or other appropriate University officials in evaluating the student’s accommodation request.  The faculty member may deny an accommodation request if it results in the fundamental alteration of the nature or operation of the academic program or course or creates an undue hardship.  The faculty member will provide the student with a written decision regarding the accommodation request within five (5) calendar days.

  6. Appeals Procedures
    A student may appeal a decision made by the faculty member under this policy by submitting the appeal in writing to the Dean of the respective school or college of the class the student is seeking accommodations no later than five (5) calendar days after the faculty member’s decision on the requested accommodation. The decision of the Dean or the Dean’s designee will be final.


  7. Notice of the Policy
    1. A PDF version of the policy is available.

    2. All faculty are required to notify students of this policy by including a copy of the policy or a link to the policy in their course syllabi.

  8. Questions Regarding the Policy
    Questions about the interpretation or application of the Policy on Religious Accommodations for Students should be raised with the Office of Diversity, Equity and Inclusion (DEI); contact Associate Provost & Chief Diversity Officer for assistance.

  9. Policy Implementation and Modification
    This policy may be modified with the approval of the Provost to reflect changes in law or University processes, or as otherwise necessary.
 
Undergraduate students who register but decide not to attend the University should obtain a Complete Withdrawal form from the Registrar's Office. The withdrawal process requires approvals and an interview with a professional in the Registrar's Office. Tuition adjustments are based on the date a University official is notified by the student that he/she wishes to withdraw. The tuition adjustment schedule for a complete withdrawal is posted in the Students Accounts and Financial Aid Offices. Refunds for room and board will be prorated throughout the semester. Financial aid funds will be refunded in accordance with University and governmental regulations.

Graduate students are instructed to contact the Registrar’s Office regarding any withdrawal from the University whether it be an individual course withdrawal or a complete withdrawal. 
 
A student can repeat any course with another course of the same designation, in an effort to improve the GPA. The original course and grade will remain recorded on the student’s transcript but will not be counted into the student’s GPA. The cumulative credits and GPA will be adjusted to reflect the last credits and grade earned. Courses for which a student received a grade carry no quality point value, such as W, (X prior to 1996), and AU may be re-taken in subsequent semesters; these grades are not included in the course repeat policy jurisdiction. Courses retaken as an independent study or directed reading do not qualify under this policy. Only courses re-taken at Gonzaga University qualify to improve the GPA.

Academic departments are permitted to have more restrictive policies regarding repeating and/or withdrawing from courses. Students are advised to work carefully with their academic advisors and departments regarding these departmental policies.
 
Students in good academic standing may petition their school’s Dean to take more than the maximum of eighteen credits. There is an additional tuition charge for these extra credits. Students in the Honors Program, the Comprehensive Leadership Program, the Hogan Entrepreneurial Leadership Program or in ROTC , however, with the approval of the respective Program Director, may take extra credits without charge.
 
Students should contact professors or academic departments prior to the first class session if they plan to be absent. If a student misses the first class meeting without notifying the instructor or academic department, the student may be dropped from the course at the discretion of the instructor and provided that the course is closed. Professors will report absences to the Dean, who, upon approval, will notify the Registrar’s Office to drop students from course sections. For further information about unexcused absences, please refer to Gonzaga’s “Class Attendance Policy.”
 

Final examinations are held at the end of each semester, and, at the option of the instructor, examinations are held at mid-semester. Final examination times are listed for each semester on the Registrar's Office web page. Students making their travel arrangements for the end of each semester must take into account these final examination times.

Final examinations or their equivalent can be administered by instructors only on the day at the time indicated in the Final Exam Schedule; any exceptions to this procedure must have the explicit approval of the appropriate Dean.

 
Students must maintain standards of academic performance set forth by the University if they are to receive the certificate of competence implied by course credits and degrees. The instructor is the usual and competent judge of these matters. Students must be protected against the rare case of unjust grading and evaluation. Allegations of unfair or prejudiced grading may be brought to the attention of and reviewed by the department Chair, by the Dean of the appropriate school and, if necessary, by the Academic Vice President, whose decision is final.
 

Students who are pursuing a bachelor’s degree at Gonzaga and must interrupt their education for a period of not more than one year may be eligible for a leave of absence (LOA) from the University. To be eligible for a LOA, a student must have a minimum G.P.A. of 2.00 in the preceding fall or spring semester and a cumulative grade point average of 2.00 or higher, as well as obtain approval from the Office of the Registrar and Student Development. LOA request forms can be found in the Registrar's Office. Students are not eligible to reside on campus, attend classes, or participate in regular campus activities during their absence. Students who attend another school during their LOA will have that status voided and they must apply for readmission to the University. The LOA will not extend beyond one academic year. Students who wish to return to the University after the termination date of their LOA must apply for readmission to the University.

Any LOA request completed by a student while allegations of misconduct are pending will have their LOA status revoked.

Students who have been suspended through the Resolutions Center do not qualify for a LOA and must apply for readmission to the University.