Process for Securing Accommodations

Gonzaga University students who require access or accommodation due to a disability must contact the Disability Access Office, and must complete the process for acquiring accommodations . Both permanent and temporary conditions can qualify for accommodation. A disability, under the American's with Disabilities Act (as amended), is defined as any physical or mental impairment that substantially limits one or more major life activity of an individual.

If you are unsure if you have a medical condition that qualifies for disability accommodations, please call (509) 313-4134 or come into the Disability Access office (Foley Library 209) and talk to a staff member, do not delay meeting with a Disability Access representative out of concern for not having appropriate paperwork.

There are three steps to the process for acquiring accommodations:

Step 1

Please fill out our Accommodation Request Form - if you have any difficulties with this, do not hesitate to contact us.
If you are already seeking treatment for a condition, ask your treating professional to send documentation to our office. The documentation should fulfill the following criteria:

  • Be provided by a medical practitioner who is licensed to diagnose the condition (the practitioner's contact details and credentials should be included)
  • Identifies a medical condition(s) (i.e. gives a diagnosis), and describes diagnostic methodology used (how the diagnosis was derived). (Note for medical providers: please be as thorough as possible in this step)
  • Describes presenting symptoms in detail.
  • Describes functional limitations caused by the condition (i.e. how the symptoms impact daily life).
  • Describes expected progression or stability of the diagnosed medical condition(s).

Any additional information from the medical practitioner that will help us best serve the student's accommodation needs will be considered. However, the University is the final determinant of appropriate accommodations in our environment.

Please ask your medical provider to include contact information for you when sending documentation in. You (or your provider) can mail it, email it to, or fax it to (509) 313-5523.

Step 2

Once appropriate medical documentation has been received the review process begins. You will be notified when a document is received. Every effort is made to expedite the process, but it can take up to 15 business days to review your documentation. Only once the documentation has been completely reviewed will you be contacted to schedule an intake appointment.

Step 3

Upon completion of the intake appointment you will have a copy of your disability accommodation letter that outlines determined academic accommodations. It is your responsibility to deliver this letter to your faculty and notify them of your accommodations.

If you encounter problems using accommodations in the classroom contact Disability Access immediately (509) 313-4134. Issues concerning accommodation implementation require a conversation between Disability Access and the person(s) (faculty, staff, etc.) who control the environment (such as the classroom) - that burden is not on you.

If you need your accommodation plan to be revised, contact the Disability Access office and request an appointment. Additional documentation may be requested to complete a revision of your plan.

Process for Law Students

Steps 1 and 2 above apply in the same manner.

Step 3

After your intake appointment, Disability Access will send your disability accommodation letter to the Assistant Dean of Student Affairs at the Law School, who is responsible for providing students with instructions on securing accommodations in the Law School.