Process for Securing Accommodations

Gonzaga University students who require access or accommodation due to a disability must contact the Disability Access Office, and must complete the process for acquiring accommodations . Both permanent and temporary conditions can qualify for accommodation. A disability, under the American's with Disabilities Act (as amended), is defined as any physical or mental impairment that substantially limits one or more major life activity of an individual.

If you are unsure if you have a medical condition that qualifies for disability accommodations, please call (509) 313-4134 or come into the Disability Access office (Foley Library 208) and talk to a staff member, do not delay meeting with a Disability Access representative out of concern for not having appropriate paperwork.

Note: If you are requesting accommodations involving campus living - such as housing (including emotional support animals) or around meal plans - please see our Residence Life and Dinning page for more important details!

How to begin the process:

Please fill out our Online Student Application - if you have any difficulties with this, do not hesitate to contact us (note: if you do not yet have a GU ID, enter 00000000 in the ID field).  You will be given an opportunity to upload your medical documentation (see below) while filling out this form.  If you are not ready to upload your documentation, you will receive a confirmation email after filling out the form, which contains a link to upload the documentation at a later date.

You may download our "good" documentation guidelines for specific conditions here:
General Guidelines
Health and Sensory
Mental Health
ESA Addendum to documentation guidelines

Your medical documentation should, at a minimum, fulfill the following criteria:

  • Be provided by a medical practitioner who is licensed to diagnose the condition (the practitioner's contact details and credentials should be included).
  • Identifies a medical condition(s) (i.e. gives a diagnosis), and describes diagnostic methodology used (how the diagnosis was derived). (Note for medical providers: please be as thorough as possible in this step.)
  • Describe presenting symptoms in detail.
  • Describe functional limitations caused by the condition (i.e. how the symptoms impact daily life).
  • Describe expected progression or stability of the diagnosed medical condition(s).
  • Should be legible - poor quality fax/scans, cell phone photos of the pages, illegible handwriting etc. can make it difficult or impossible for us to read.

Any additional information from the medical practitioner that will help us best serve the student's accommodation needs will be considered. However, the University is the final determinant of appropriate accommodations in our environment.

You can upload your documentation as described above, or you (or your provider) may mail it, email it to, or fax it to (509) 313-5523.

What happens next:

Once appropriate medical documentation has been received the review process begins. You will be notified when a document is received. Every effort is made to expedite the process, but it can take up to 15 business days to review your documentation. Only once the documentation has been completely reviewed will you be contacted to schedule an intake appointment.

Upon completion of the intake appointment you will have a copy of your accommodation plan that outlines determined accommodations as well as access to a system to send your accommodation letter to instructors. It is your responsibility to send this letter to your instructors and discuss your accommodations with them.

If you encounter problems using accommodations in the classroom contact Disability Access immediately (509) 313-4134. Issues concerning accommodation implementation require a conversation between Disability Access and the person(s) (faculty, staff, etc.) who control the environment (such as the classroom) - that burden is not on you.

For Law Students

Your disability accommodation letter does not go to your instructors but rather to the Director of Student Success at the Law School who is responsible for providing students with instructions on activating accommodations in law classes. The system will automatically handle this for you.