Frequently Asked Questions

1 . What is Work Study?^

Students awarded work study have satisfied requirements through their FAFSA filing that makes them eligible for either On-Campus or Off-Campus Work Study. This gives students the opportunity to earn money that can be put toward their living expenses or their tuition. One of the benefits of any money earned through work study is that it is not considered as an income resource on the next year's FAFSA.

2 . How do I know if I have Work Study (either On-Campus or Off-Campus)^

Work study eligibility can be found on your financial aid award. You will receive notice via Zagmail once your financial aid award has been established and you should log on to Zagweb to view your Financial Aid Award. Off-Campus Work Study is only awarded to Washington state residents. If you have any questions about your eligibility, please contact the Financial Aid Office at 509-313-6582.

3 . Can students not eligible for work study still get jobs on campus?^

Yes, any enrolled Gonzaga student is eligible to apply for On-Campus Institutional jobs on campus. On-Campus Institutional jobs are paid for by the department's budget. View the On-Campus Institutional Job Board or you may contact departments directly to determine if such employment exists.

4 . When is the best time to start looking for a job?^

Students should start looking for a job before the start of the school year. All jobs will be on-line between mid-July and mid-August and can be viewed through our website. If you are unable to begin your search before school starts, you will want to come to the Student Employment Office the first day you arrive on campus. Freshmen students will receive several emails during the Summer, sent to their Zagmail, giving information about the various work opportunities and how to take advantage of them. For returning students, the best time for getting a job is before they leave for the summer.

5 . How do I apply for a job?^

For on-campus jobs, once you have found a position you'd like to apply for, contact the hiring supervisor or for On-Campus Work Study apply online. The hiring supervisor will then let you know what the interviewing and hiring procedures are. For Off-Campus Work Study jobs, you will receive emails giving you instructions on how to apply. It is advisable to have a resume and cover letter ready.

6 . How do I know which positions are available?^

Online job boards are provided for each type of on-campus work offered at Gonzaga. Please refer to the job board that best fits your eligibility.

7 . What do I do if I am offered a job? What documents do I need to complete my hiring paperwork?^

If you are offered an On-Campus Work Study or On-Campus Institutional position, your first stop is the Student Employment Office to process your mandatory hiring paperwork. This paperwork must be done before your first day of work. For the I-9 form, original permanent identification, such as an original social security card, an unexpired passport or an original or certified birth certificate, is required to complete this paperwork. Please bring your original documents to the Student Employment Office.

If you are offered an Off-Campus Work Study position, you will provide the employer with your Off-Campus Work Study Hire Form which is emailed to your Zagmail. The Hire Form must be completed by you and your employer and returned to the Student Employment Office for review and approval prior to your first day of employment.

8 . How many hours can I work each week?^

On-campus, students can work up to 20 hours a week while school is in session and up to 40 hours a week during holidays or summer. Most students work an average of 10-12 hours a week while taking classes. Off-Campus Work Study students can work up to a reimbursable maximum of 19 hours a week and 40 during holidays and breaks when classes are not in session.

9 . What happens if I choose not to use my Work Study award?^

Nothing happens other than a resource to earn money for tuition or expenses was not taken advantage of. Please notify Financial Aid and Student Employment if you choose not to use your award.

10 . How do I get paid?^

Wages are paid directly to the student whether it is a job through the University or an off-campus employer. All on-campus student employees are paid by direct deposit unless your elect to have all of your earnings go toward tuition. To complete a Direct Deposit Authorization form bring your bank account information with you including your account and routing numbers. Students working on campus are paid twice a month. If you have an off-campus position, your pay periods and pay method will be set by your employer.