Submission Process

You may contact the IRB at





Each investigator in the study must complete CITI's Human Subjects Research Training.*

Getting Started:

  • Read step-by-step instructions on how to access and begin the CITI training.
  • Complete the CITI Training.
  • Gonzaga will be notified when you receive your CITI certificate. You can access it anytime in your CITI account, too.  It's valid for 4 years.
  • *Note: An NIH training certificate will be accepted in lieu of CITI training until Oct 1, 2021.



GONZAGA STUDENTS, FACULTY OR STAFF:  When you have finalized the plan for your study, obtained permissions, and prepared all the materials for your study, submit your study materials via the IRB SharePoint site

Include the following:

  1. Cover Sheet (either Student or Faculty/Staff) with ALL signatures. (See information on submitting typed or Adobe signatures below.)
  2. Protocol Submission form (either QI/QA, Exempt, or Non-Exempt).
  3. CITI Training Certificate.  Once you complete CITI training, the IRB will automatically receive a copy of your certificate. (You do not need to upload your CITI certificate.  However, if you have completed the NIH training within 4 years of your study date, please upload a copy of your NIH certificate.  Important: NIH certificates will not be accepted after October 1, 2021.)
  4. Research Tools (i.e., Informed Consent form, interview guides, surveys, scripts, recruitment emails, advertising, etc.).
  5. Letter(s) of support if your research requires the participation of an organization or group. See the FAQs for more information.


SIGNATURES:  Signatures can be submitted with Adobe automatic signatures.  A typed name can be accepted, too, when accompanied by an email to the IRB stating, “My typed name indicates my signature.”  The IRB email is:


OUTSIDE RESEARCHERS:  Email the IRB application and approval from your institution along with permission to access our students to





  • You will receive an email confirming receipt. If you do not hear back from the IRB within 3 business days, please email to confirm that your protocol was received.
  • Gonzaga's IRB will review your protocol submission and will write you a Letter of Determination notifying you of approval, denial, or changes that need to be made in your protocol.

How Long Will It Take To Receive My Letter Of Determination?

  • QI/QA:  approximately 2 weeks; reviewed year-round
  • Exempt: approximately 2 weeks; reviewed year-round
  • Non-Exempt: approximately 3 weeks; reviewed year-round
  • Full Board Review: approximately 5 weeks; reviewed during school year only.  The IRB meets the last Wednesday of the month from September through April.  Please submit your materials at least 2 weeks in advance of the meeting.

You may contact the IRB at