Frequently Asked Questions
What is Work Study?Students awarded work study have satisfied requirements through their FAFSA filing that makes them eligible for either Federal or State Work Study. This gives a student the opportunity to earn money that can be put toward their living expenses or their tuition that is actually paid out of either Federal or State funds. One of the benefits of any money earned through work study is that it is not considered as an income resource on the next year's FAFSA.How do I know if I have Work Study (either Federal or State)?You will receive notice on your Financial Aid Award that you have been awarded Federal or State Work Study. If you have any questions about your eligibility, please contact the Financial Aid Office.Can non-work study students still get jobs on campus?Yes, any enrolled Gonzaga student is eligible to apply for Institutional jobs on campus. Institutional jobs are ones paid by the department that is hiring the student, not from Federal or State Funds. You may inquire with the Student Employment Office as to positions available, OR you may contact various departments to determine if such employment exists.What is the best time to start looking for a job?Students should start looking for a job as close to the start of the semester as possible. You can either come into the Student Employment Office or you can view our FWS on-line Job Board or our SWS on-line Job Board. If you are unable to begin your search before school starts, you will want to come to the Student Employment Office the first day you arrive on campus.How do I apply for a job?Once you have found a position for which you would like to apply, contact the hiring supervisor and let them know you are a FWS or SWS student from Gonzaga University and that you would like to apply for their open position. Make sure you are specific as to the position you are applying for. The hiring supervisor will then let you know what the interviewing and hiring procedures are. For off-campus SWS jobs be sure to have a resume ready to present to the hiring supervisor.How do I know which positions are available?Federal Work Study positions are posted on our FWS on-line Job Board, and handouts are available inn the Student Employment Office. Institutional positions are also available in the Student Employment Office. You will see which departments have positions available for a given term and whom to contact. State Work Study positions are posted on our SWS on-line Job Board and in the Student Employment Office. On the job posting you will see which companies have current openings, where they are located, and the contact person. Off-campus, non-work study jobs are posted on the Community Job Board located in the glass case outside the Admission Office and on our website.What do I do if I am offered a job? What documents do I need to complete my hire paperwork?If you are offered a FWS or Institutional position on campus, your first stop is the Student Employment Office to process your mandatory hiring paperwork. This paperwork must be done before your first day of work. You will be required to complete a Department of Homeland Security I-9 "Employment Eligibility Verification" and a W-4 before you begin working. Original documentation, such as a social security card, passport or certified copy of a birth certificate, is required to complete this paperwork Please bring your original documents to the Student Employment Office. If you are offered a SWS position, you must pick up your State Work Study Hire Form in the Student Employment Office. The SWS Hire Form must be completed by your employer and returned to the Student Employment Office prior to your first day of employment.How many hours can I work each week?While school is in session, a student can work up to 19 hours a week in FWS, SWS, or Institutional positions. Most students work an average of 10-15 hours a week while taking classes. During holidays and school breaks you are allowed to work more hours, which may vary based on your award, the need of the department you are working in, or the employer. A student can never work more than 40 hours a week.What happens if I choose not to use my work study award?Nothing happens other than a resource to earn money for tuition or expenses was not taken advantage of. Please notify Financial Aid and Student Employment if you choose not to use your award.How do I get paid?Wages are paid directly to you whether it is through the University or an off-campus employer. All on-campus student workers will be paid by direct deposit. You must complete a Direct Deposit Authorization form for the Payroll Office; therefore, you need to bring your bank account information with you. One way to present your bank information is to "void" a check to affix to your Direct Deposit Authorization form. Forms will be available in the Payroll and Student Employment Offices. You may also elect to have your earnings deposited to your student account. Please see the Student Accounts Office for the proper paper work. Students working on campus are paid once per month on the last working day of each month. If you have an off-campus position, your pay periods will be set by your employer.
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