Join State Work Study

/GUMainWebsite/Campus-Resources/Offices-and-Services-A-Z/Student-Financial-Services/Student-Employment/inc/bannerimages/SWSAmericanRedCrossbanner2.jpgSWSAmericanRedCrossbanner2.jpgA SWS student providing help for others when needed.

Employers, Join State Work Study!

Do you want to provide financial assistance to Gonzaga University students by stimulating and promoting employment opportunities? Do you want to provide Gonzaga University students, whenever possible, with employment opportunities related to their academic pursuits?

If your answer is YES, then Gonzaga University's Student Employment Office asks for your direct participation in a program designed to set students on a path for future professional success!  In an effort to encourage your involvement in this program, the State of Washington wants to offer you a fair reimbursement rate for the on-the-job training you would provide. Not only do you save money on wages by being involved in this program, but you also have the opportunity to audition students for future career employment.

Follow These Steps To Join:
  1. Review the SWS Employer Handbook by clicking State's Employer Handbook which details the parameters of the program. Contact Katrina Rambo, SWS Program Specialist, at (509) 313-6218 or with questions.

  2. If you have decided you would like to participate in the SWS Program, please complete BOTH of the application forms:
    State Employer Annual Contract and Profile
    State Job Description

    Once completed, return the required forms to:
    Gonzaga University's Student Employment Office
    502 E. Boone Avenue
    Spokane, WA 99258-0072
    or fax them to: 509.313.6287

  3. Upon receipt of your completed SWS application, the SWS Program Specialist will review and forward your application to the Washington Student Achievement Council (WSAC) for approval. A welcome letter from the WSAC will be sent to you once your contract and job description have been approved. Once you have received your welcome letter from the WSAC, contact Gonzaga's SWS Program Specialist to post your job opening.

  4. Gonzaga SWS students will contact you directly regarding their interest in your job posting.

  5. Once you have interviewed and selected a student, ask the student for his/her State Work Study Hire Form. This form tells you when the student can work, how much they can earn in gross wages, and how many hours a week they can work. SWS Hire Forms are accepted on a first-come, first-served basis. SWS spots are limited. Therefore, you will want to get your student's Hire form to our office quickly. We cannot reimburse hours worked without a SWS Hire Form on file.

  6. Present new student employees with their job description and train them on how to carry out their job tasks.  They are employees of yours, just like any other.

  7. In order for employers to get reimbursed, Washington State Work Study Timesheets must be completed in a timely manner. Please fill them out twice a month or once a month (depending on your payroll cycle), print one copy for Gonzaga and one copy for your records, sign the timesheet, and mail the original to Gonzaga University Student Employment Office (502 E. Boone Avenue, Spokane, WA 99258-0072).

  8. Reimbursement checks are generated from Washington SWS Time Sheets. To guarantee employer reimbursement, our office must receive error-free SWS Time Sheets within 15 days from the end of your current pay period. If no corrections are needed, you should receive a reimbursement check from the WSAC within 3-6 weeks. (Note: the maximum reimbursement amount you can receive is the company's designated reimbursement percentage times the student's gross award amount.)

On behalf of Gonzaga University's Student Employment Office, I would like to thank you for your interest in joining the Washington State Work Study Program. If you have any questions, please do not hesitate to contact our office.

Katrina Rambo
SWS Program Specialist,

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502 E. Boone, AD Box 72
Spokane, WA 99258-0072
Phone: (509) 313-6588
Fax: (509) 313-6287

Location: College Hall, Room 126
Hours: Mon-Fri, 8am-5pm

Robin Guevara
Student Employment Manager

Katrina Rambo
State Work Study Program Specialist

Carrie Matheson
Program Assistant

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