Time Entry Guidelines for Employees and Supervisors

Reporting Hours Worked:

• Individual employee time entry via Zagweb is the primary and preferred method of entering hours worked for each pay period. Each employee is responsible for entering and submitting his/her hours worked in a timely and accurate manner, based on the deadline dates provided by the Payroll Department.

Approving Hours Worked:

• Supervisors are responsible for approving their employees' hours in a timely and accurate manner, based on the deadline dates provided by the Payroll Department.
• Verification and approval of the accurate hours worked and exception hours are the responsibility of the Supervisor, including review of sufficient leave time available.

Changing Employee WTE Entries:

• If a supervisor notices an error or omission on an employee time record, the record should be returned to the employee for correction.
• Exceptions:
  • Employee is absent or unavailable
  • Insufficient time to return based on ‘Submit By Date'
• Procedure
  • If a supervisor changes an employee's time record, a comment must be added to the record indicating the reason for the change, the date, and type of change entered on the employee's time record.
  • The supervisor is responsible for notifying the employee of the change

Correction to Time Records After Processing:

• If correction of time record becomes necessary after the time record has been processed, the following procedure should be followed:
  • Employee notifies supervisor of the error and the necessary correction
  • Supervisor will notify the Payroll Department in writing/via email and will authorize the correction
  • Payroll Department will make the appropriate correction to the employee's payroll and leave records