Gonzaga University

Gonzaga University | 502 East Boone Avenue | Spokane, WA 99258-0102 | (800) 986.9585


Personnel Policies and Procedures Manual

INTRODUCTION
  1. Purpose

  2. Employment - At - Will

  3. The Employment Relationship

  4. Policies and Procedures Amendments and Additions

  5. Responsibility for Human Resources

  6. Using This Manual
SECTION I: EMPLOYMENT
  1. Types of Employees  
    1. Employee Status
    2. Classifications/Titles

  2. Employment  
    1. Position Openings
    2. Employment Status and Evaluation Period
    3. Crediting Temporary to Regular Service
    4. Promotion and Transfer
    5. Hours of Work
    6. Training
    7. Communications
    8. Use of E-Mail and Other Electronic Resources
    9. Work Performance
    10. Personnel Records
    11. Privacy of Health Information
    12. End of Employment
    13. Exit Interview
    14. Rehire
    15. Non-University Employment
    16. Employment of Relatives
    17. Moving Expenses
    18. Reductions-in-Force/Layoffs
    19. References for Former Employees
    20. Disability Accommodation
    21. Background Checks
    22. Physical Examinations
    23. Employee Driving Record

  3. Harassment and Discrimination
    1. Harassment Policy
    2. Harassment and Discrimination Complaint Procedures

  4. Equal Employment Opportunity and Affirmative Action
SECTION II: PAY PRACTICES
  1. Compensation
    1. Job
    2. Salary Determination
    3. Contracts
    4. Additional Employee Compensation

  2. Payroll
    1. Payday
    2. Direct Deposit
    3. Pay Advances

SECTION III: BENEFITS

  1. Group Benefits Plans
    1. Medical Insurance
    2. Life Insurance
    3. Dental Insurance
    4. Long-Term Disability
    5. Flexible Spending Plan

  2. Retirement
    1. Normal Retirement Age
    2. Retirement Plan
    3. Retiree Medical Insurance

  3. Tuition Waiver

  4. Sick Leave

  5. Personal Leave Days

  6. Vacation
    1. Eligibility for Paid Vacation
    2. Vacation Scheduling
    3. Vacation Payment at Employment End

  7. Shared Vacation Leave Program
    1. General Purpose
    2. Eligibility

  8. Holidays

  9. Identification Cards

  10. Mandated Benefits  
    1. Social Security/Medicare
    2. Workers' Compensation
    3. Unemployment Compensation
    4. COBRA

  11. Employee Assistance Program (EAP)

SECTION IV: ABSENCE FROM WORK

  1. Leaves of Absence  
    1. Unpaid Personal Leave
    2. Family and Medical Leave
    3. Maternity Leave
    4. Adoption and Paternal Leave
    5. Unpaid Medical Leave
    6. Community Service Day
    7. Death in Family
    8. Jury Duty
    9. Military Service

  2. Attendance
SECTION V: SAFETY AND HEALTH
  1. Safety

  2. Wellness

  3. Health Center Services

  4. Smoking

  5. Drug-Free Workplace/Substance Abuse

  6. Acquired Immune Deficiency Syndrome (AIDS)
  1. Standards of Conduct

  2. Security and Confidentiality

  3. Workplace Violence Policy

  4. Reporting
  1. Employee Relations Process

  2. Human Resources Role

  3. Supervisors Role

  4. Administrative Leave

  5. Peer Advisor Group

SECTION VIII: COUNSELING AND CORRECTIVE ACTION

  1. Counseling

  2. Corrective Action

  3. Dismissal

  4. Access to Employee Work space, Equipment and Records

  5. Corrective Action Appeal

APPENDIX

This section contains specific policies approved by the University's Board of Trustees:

  1. Accident Prevention Program
  2. Additional Employee Compensation
  3. AIDS
  4. Certain Relationships by Persons in Authority** 
  5. Conflict of Interest** 
  6. Copyright** 
  7. Counseling and Corrective Action
  8. Drug-Free Workplace
  9. Employee Grievance Procedure for Complaints of Workplace Discrimination
  10. Family and Medical Leave Policy
  11. Fund Raising Projects** 
  12. Grievance Procedure
  13. Events Policy**
  14. Harassment Complaint Procedures
  15. Institutional Memberships **
  16. Media and Public Relations** 
  17. Network and Computer Resources Acceptable Use Policy
  18. Patents** 
  19. Public Expression of Personal Views** 
  20. Reductions-In-Force for Employees
  21. Retirement Plan
  22. Shared Vacation Leave Program
  23. Smoking
  24. Standards for On-Campus Religious Activities** 
  25. Travel Guidelines** 
  26. Tuition Waiver
  27. University Information Protection Policy **
  28. Use of University Vehicles** 
  29. Wellness
  30. Workplace Violence Policy

** These policies appear only in the APPENDIX are not referenced in the Main Manual.

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