Appendix 22 Shared Vacation Leave Program
I.    GENERAL PURPOSE

Shared Vacation Leave is a voluntary plan that allows employees to donate part of their vacation to assist other employees experiencing a serious health condition, or who are a primary care giver for a seriously ill family member.  Employee donations of vacation hours provide income to an affected employee who would otherwise be on unpaid leave.

II.   ELIGIBILITY

      Non-Faculty employees eligible to receive shared vacation leave, must meet the following criteria:

      ·         regular full-or part-time employee working a minimum of 20 hours per week;

      ·         employed a minimum of one year;

      ·         exhausted all sick leave and unused and accrued vacation;

      ·         not receiving income from the University’s Long-Term Disability Plan;

      ·         be in good employment standing with the University.

III.  PROCEDURES

A.   Requests for shared vacation leave must be initiated by the employee in need, or the employee’s
      department (acting on behalf of the employee at the employee’s request).

B.   An employee eligible to receive shared vacation leave must submit the following forms to the 
      Benefits Office:

      ·         written request on a Shared Vacation Leave Program Application

      ·         a Certification of Health Care Provider

C.  An employee receiving shared vacation leave will continue to accrue sick leave and vacation (if applicable)
     and participation in the University’s group benefit plans. Accrued leave hours will be used in lieu of donated
     hours.

D.  Shared vacation leave not used by the recipient for current need will be returned to the donor.

E.   An employee donating shared vacation leave must submit a written request on a Shared Vacation
       Leave Program Donation Form available in the Benefits Office.

F.   Donations must be a minimum of four hours, and are irrevocable unless hours would exceed the recipient’s
      need for current paid hours.

G.  Donated hours are transferred directly to the recipient as hours of paid leave available.  Hours are not
      converted to a dollar value based on the donor’s salary.

H.   Donations will remain confidential unless the donor chooses to self-identify.

I.    Donations will not exceed the 12-week Family Medical Leave period.

IV.  DEFINITIONS

A.   Serious Health Condition:  A physical or mental condition that requires inpatient care or continuous
      treatment by a health care provider.

B.   Family Members:  (as defined by Family/Medical Leave Policy): Employees’ spouse, children under age
      18, or parent.