Student Team: Doug Ehlebracht, Colton Freels, Charles Roberts, Ethan Rogers
Advisor: Aimee Navickis-Brasch
Sponsoring Organization: Spokane County
Liaison: Matt Zarecor
Center for Engineering Design and Entrepreneurship
Civil Engineering Department Student Project
REQUEST FOR PROPOSAL
MONITORING STORMWATER BEST MANAGEMENT PRACTICES; BIO-INFILTRATION POND DESIGN
Due Wednesday, October 2, 2013
CEDE - Civil Engineering requests a student project proposal for the following project:
DESIGN BOTH A STORMWATER MONITORING SYSTEM AND A BIO-INFILTRATION POND FOR FUTURE CONSTRUCTION ON THE GONZAGA UNIVERSITY CAMPUS. THE CONSTRUCTED POND WILL BE UTILIZED TO DETERMINE THE EFFECTIVENESS OF THIS BEST MANAGEMENT PRACTICE (BMP) ACHEIVE COMPLIANCE WITH STORMWATER REGULATIONS.
Due October 2, 2013, before 4:00 PM PST
One digital copy in pdf format and one hard copy of proposal must be submitted.
Location for Proposal Delivery:
Academic Director CEDE,
Gonzaga University School of Engineering and Applied Science,
PACCAR 214, Spokane, WA 99258.
The sponsor of this project is Spokane County. The Liaison Engineer is
The CEDE - Civil Engineering Department is requiring a proposal from the group of student engineers to provide comprehensive engineering efforts required to design a monitoring system for a bio-infiltration pond for the following target pollutants: fecal coliform, hydrocarbons, nitrogen, dissolved metals, total suspended solids, and phosphorus. The student team is expected to research existing literature and compare design alternatives so that effectiveness, cost, manufacturability, and overall compatibility with the project goals can be used to select the most desirable solutions.
Tasks will include, but are not limited to the following:
1. Literature Review:
Perform a literature search of previous related BMP studies specific to bio-infiltration and/or ponds as well as current policies and practices in stormwater monitoring. Familiarity with the documents below as an introduction:
• Washington Ecology Guidelines for Preparing a QAPP for Environmental Studies
• NPDES Phase II Permit for Eastern Washington (current and proposed future)
• Bio-infiltration design guidance as described in both Spokane County Stormwater Manual and WSDOT Highway Runoff Manual
• Standard operating procedures (SOPs) for sampling and testing target pollutants.
2. Quality Assurance Project Plan:
Develop a draft quality assurance project plan (QAPP) consistent with the Department of Ecology requirements. The QAPP is a report that will describe the monitoring plan objectives, design, and the procedures necessary to achieve the objectives. Because this is conceived as a two year project, the goal will be to have the students complete part of the QAPP in year one and the final portion in year 2. Year one will describe the monitoring system and proposed operation. Year two will begin monitoring and finalize the monitoring protocol. At the end of year two the QAPP should be ready for Ecology review
3. Design of Monitoring System:
Investigate alternative designs and collection methods suitable for the constituents collected and operational needs.
4. Trial Data Collection and Laboratory Analysis:
Design system to collect “grab” samples and obtain constituent analysis to determine appropriateness of monitoring system design.
5. Installation site selection and design documents:
Select site for bio-infiltration pond and monitoring system and then prepare suitable design documents to implement the selected alternative.
The project will also require the implementation of project management techniques in the completion of the engineering efforts, including interaction with the County and Department of Ecology.
The project will produce a draft conference publication and a final report to submit to the sponsor. Students will be responsible to make required presentations of the project activities at county events.
The proposal evaluation process will be determined by the project advisor in conjunction with the CEDE, the project sponsor, and the CEDE Design Advisory Board. It will be based on the organization of the project efforts reflected in the proposal and the educational goals achieved in the completion of the proposal. Note that some efforts in the project are oriented to achieve educational goals that are not required to achieve the project sponsors goals.
Bio-infiltration ponds, formally referred to as grass percolation areas (GPA's) or '208 swales, are a common eastern Washington stormwater best management practice (BMP) effective at providing both runoff treatment (reduce pollutant loads and concentrations) and flow control (maintain natural runoff volumes and flow rates). Located immediately adjacent to a parking lot or road, these shallow ponds combine plant material and soil to remove pollutants by both physical and chemical means via filtration and infiltration into the ground. Depending on the soil permeability, achieving flow control may require an overflow structure such as a drywell.
Currently, compliance with stormwater regulations is achieved through the presumptive approach, meaning if the BMP is design per approved guidelines, it is presumed to meet stormwater requirements. However, future regulations will require demonstration of BMP effectiveness through BMP monitoring of target pollutants. In anticipation of future regulations, this project will design both a monitoring system and a bio-infiltration pond proposed for future construction on the Gonzaga University campus.
PROJECT INFORMATION AVAILABLE
A large amount of literature, existing methods and regulations exits. The project team must become familiar with current practice and knowledge.
STUDENT PROJECT ACTIVITIES REQUIRED
The student project group will, at a minimum, provide the following efforts and deliverables in the completion of the project addressed in this proposal:
Scope of Activities Required to Meet Project Goals
Task 100 Project Management and Coordination
The student group shall organize, manage and coordinate the efforts required to accomplish the project using standard project management and contract administration techniques. Key management activities are identified below:
Sub-Task 110 Kick-off Meeting
The Student Team will conduct a kickoff meeting with their project advisor and sponsor liaison’s to gain familiarity for the project and to solicit input, gather available data and information.
Sub-Task 120 Routine progress-review meetings
Routine progress-review meetings will be conducted on a regular basis as follows:
a. Weekly progress reports are required and are to be submitted electronically to the advisor by 5:00 pm each Thursday. Weekly progress reports must include, at a minimum, activities completed by each team member for the current week, expected work for the upcoming week, and updates to the project design budget and schedule.
b. In addition, a complete hardcopy record of the project reports and files must be maintained by the student team and be made readily available during consultations with the advisor. Typical method would be a project notebook. The advisor and liaison will ask to review this notebook periodically to discover the status of the work being completed.
Sub-Task 130 Regular Advisor and Liaison Meetings
After the kick-off meeting, the Student Team will meet weekly with the project advisor, and will also meet when needed with the project liaisons. All meetings with advisor and liaison’s MUST be arranged by members of the Student Team in advance (at least 2 days prior) and include a proposed meeting agenda sent to the advisor or liaison prior (at least 2 days) to the meeting. All meetings must be documented by the Student Team in the form of meeting minutes with copies distributed within 3 days of the meeting to all team members and the project advisor and liaison’s, as above.
Sub-Task 140 Quality Assurance/Quality Control
The Student Team will perform a methodical QA/QC effort in a manner suitable to the project advisor and liaison, to prevent incorrect, sub-standard or dangerous results from being included in the end of semester project reports.
Sub-Task 150 Project Schedule / WBS /Gantt Chart and Budget
The Student Team will prepare a detailed schedule and Gantt chart that indicates the person hours of effort in each sub-task proposed. The schedule will require a WBS and will identify the critical path of activities. A projected budget of the actual cost required to accomplish the CEDE project for each task and subtask is required. This “direct cost” will not include the value of the person hours of the project, which will be reported in the proposal elsewhere.
Task 100 Deliverables
- Electronic copy of agenda for team meetings.
- Electronic updates to project design budget and schedule that includes budget and personnel hours for each sub-task in the entire project.
- Electronic copy of resolutions and action items for each meeting.
- Statement on the QA/QC activities for reports submitted at the end of each semester to describe the review and checking procedure employed.
Task 200 Project Data Collection
Work collaboratively with project staff and other reliable sources to develop project data suitable for design. Data may include material and labor costs, geology, site survey, hydrology, climate, power requirements, and other data. Proposal submitted is to identify data needs and collection methods for project.
Sub-Task 210 Literature Review
The Student Team will perform a thorough literature review to form the basis of design of the monitoring system.
Sub-Task 220 Local Data
The Student Team will work with county to obtain sample installation data and will comply with required safety and regulatory documents in data collection.
Task 200 Deliverables
- Electronic copy of literature, data and mapping, reports or surveys completed for the project and to be included in the project report.
- Bibliographic references and annotations for significant literature used, suitable for use in conference publication.
- Summary of safety and legal issues addressed in design.
Task 300 Bio-Infiltration Pond and Monitoring System Design Efforts
The student team will develop plans, drawings, analysis, comparisons, and other design work required to successfully achieve the project goals. The specific project approach will be determined by the team in the project proposal.
Sub-Task 310 Bio-Infiltration Pond Design
Provide bio-infiltration pond design consistent with the Spokane County Stormwater Manual.
Sub-Task 320 Monitoring System Design
Provide design and material selections for system
Sub-Task 330 Operation and Maintenance Requirements of System
Develop operation and maintenance requirements.
Task 300 Deliverables
- Electronic copy of drawings, calculations, data, reports or calculations completed for the project design and to be included in the project report.
- Catalog data for equipment and products.
Task 400 Select Installation Site
Determine appropriate site to install system for use in the completion of the project.
Task 400 Deliverables
- Provide appropriate written summary of for the project report.
Task 500 Project Costs
The student team will develop cost estimates for construction and operation of the designed system. The specifics will be determined by the team in the project proposal.
Sub-Task 510 Costs Estimates of Products and Equipment
Sub-Task 520 Material and Fabrication and Operational Costs
Task 500 Deliverables
- Provide appropriate written summary of results
Task 600 Project Sustainability Evaluation
Based on the users’ needs and the understanding of the safety, and regulatory requirements, evaluate the preliminary design developed in the completion of the project for overall sustainability and identify other opportunities for increasing sustainability that are potentially achievable.
Task 600 Deliverables
- Provide appropriate written presentation that:
a) Describe the environmental benefits/costs of the project.
b) Describe the social benefits/costs of the project.
c) Describe the economic/costs benefits of the project.
d) Summarize how sustainable the methods used to meet the project goals are.
Task 700 Project Reports, Publications and Presentations
The project team is required to prepare a final report suitable for both the CEDE and Spokane County and Dept. of Ecology. Prepare and present findings of the project to groups involved. Prepare a draft conference publication dealing with the project that may be presented at a professional conference or in a professional publication.
Task 800 Deliverables
- Reports, publications and presentations in electronic format in a timely manner.
- Phase 1 of the draft QAPP
- Draft conference publication.
Timeliness of project completion is critical. The project schedule contains some specific milestones and also must accommodate the academic calendar.
The student group will use the general dates below to develop the comprehensive schedule required for the proposal.
Information on Proposals Available: September 4, 2013
Teams Selected: September 6, 2013
Sponsor Workshop September 11, 2013
Civil CEDE Mandatory All Student/Advisor Meeting September 18, 2013
Labor Day September 27, 2013
Proposals Due October 2, 2013
Founder’s Day Holiday / Midterms October 21, 2013
Roundtable Project 30 % Progress Meeting October 30, 2013
Thanksgiving Holiday November 27 – 29, 2013
Project Status Presentation 50% Progress December 11, 2013
Project Status Report Due December 13, 2013
Reading Days December 14 – 16, 2013
Classes Begin January 14, 2014
Martin Luther King, Jr., Holiday January 20, 2014
President's Day Holiday February 17, 2014
Roundtable 60% Progress Meeting / Social February 19, 2014
Spring Vacation March 10 – 14, 2014
Good Friday – Easter Holiday April 18 – April 21, 2014
Final Reports Due April 25, 2014
Final Design Presentation April 30, 2014
The student group will include a budget that details the costs of completing the project design tasks. This budget is not the “engineers estimate” to complete the implementation of the design (construction); rather, it is the direct costs to perform the engineering tasks and does not include the value of project team personnel hours. This requirement is contained in Task 100, but is highlighted again here.