Generation of Student Conduct Records
Gonzaga University’s standards of conduct reflect a commitment to developing the whole person and honoring the human dignity of each member of our community. The University is committed to the growth and formation of the whole person and our expectations for conduct go beyond the basic standards of society. To this end, the University documents matters of student conduct as we actively seek to create an environment conducive to living and learning together. Students who have been found responsible for a violation of Gonzaga University's Student Code of Conduct will have a student conduct record generated and maintained by the Office of Community Standards.
Maintenance of Student Conduct Records
In general, student conduct records established after August 15, 2013, are maintained by the University for seven years after an incident has occurred and conduct outcome(s) have been issued. However, in matters resulting in separation from the University (i.e., Conduct Suspension or Expulsion), or allegations unresolved following the withdrawal of a student, conduct records may be kept indefinitely. The University will note in the student’s education record the nature of the allegations and resulting separation or withdrawal prior to adjudication.
Release of Student Conduct Records
When a student or former student provides written consent for the University to disclose their student conduct record to a person or entity outside the University, (examples include an application for employment, graduate school, transfer to another University), Gonzaga discloses information related to conduct that resulted in the following administrative or academic statuses: Conduct Probation, Suspension, Expulsion, and Withdrew with Pending Complaint. Unless a student or former student otherwise directs the University in writing, or an exception recognized under FERPA applies, Gonzaga University does not disclose to persons or entities outside the University student conduct matters that did not result in such outcomes. When the University responds to external conduct record requests, the response includes information explaining the student conduct records release policy. Conduct outcomes other than Conduct Probation, Suspension, or Expulsion are generally not applicable or appropriate for distribution beyond the University community; however, students are encouraged to be forthright if an employer, professional licensure request, etc. asks questions about the student’s conduct at Gonzaga University.
The University discloses records without a student’s prior written consent under the FERPA exception for disclosure to university officials with legitimate educational interests. University officials have a legitimate educational interest to review a record if it is necessary in order to fulfill their professional responsibilities. Upon request, the University may disclose education records, without prior written consent, to officials of another school in which a student seeks or intends to enroll.
Under FERPA, a student may also inspect and review their conduct record by submitting a written request. For more information about the Family Educational Rights and Privacy Act (FERPA), please visit the University Registrar’s website.
Current or former students requesting conduct records information for themselves or third parties may submit a Dean’s Certification and Student Conduct Records Request.