Internship FAQ's

Internship FAQ's for Employers


  1. What academic programs and/or majors does Gonzaga offer?
  2. Must an internship fit into one of these areas?
  3. How does an internship earn academic credit? Is this a prerequisite?
  4. Is Gonzaga on the semester or quarter system? 
  5. Where can I locate Gonzaga’s academic calendar?  


  1. How can I publicize an internship to GU students?
  2. Why should I register with ZagTrax?
  3. How do I establish my ZagTrax account?
  4. How do I attract the “best and brightest” students?


  1. What is the purpose of a learning agreement?
  2. What areas will I be responsible for as a supervisor?          
  3. Is there paper work for me to fill out?
  4. What is the best way to give feedback to an intern?


  1. When is the best time to post an internship?
  2. When do students begin looking?
  3. Does an internship have to fit into these timeframes? 
  4. How long should an internship last? 


  1. Are there costs or fees involved?
  2. What if I cannot offer a “paid” internship?


1. What kind of academic programs and/or majors does Gonzaga offer?

Gonzaga University has 5 academic colleges and 75 major disciplines in which a bachelor’s degree is awarded. Advanced degrees can also be earned in each of these colleges and in The School of Law.

The College of Arts and Sciences

The School of Business Administration

The School of Education

The School of Engineering and Applied Science

The School of Professional Studies


For a complete list of majors and degrees, see Gonzaga’s academic web pages or click here.



2. Must an internship fit into one of these areas?

Yes. Internships must complement the studies found within each of these colleges and meet basic criteria for approval.

  • It must be related to a program of study at Gonzaga University. This will include identifying which major(s) are the focus of the internship, and be in general agreement with the academic goals of that department.


3. How does an internship earn academic credit? Is this a prerequisite?

Some internships are For Experience only, others For Academic Credit. Currently a Gonzaga a student can arrange an internship and earn academic credit through the following methods:

  • Participate in a course or major where an internship is required
  • Receive approval by a professor or coordinator within a chosen department, sometimes through an independent study. The student will generally have associated assignments to complete.  
  • The student must receive approval and will register indicating the course number and credits.
  • Contracts and Assessment forms will be exchanged based on the requirements of the professor.
  • To reach an index of academic departments click here
  • Participating in a national or international internship program where credit is earned through the organization's tie to an accredited institution.


4. Is Gonzaga on the semester or quarter system?

Gonzaga University is on a two semester system with two summer sessions.



5. Where can I locate the Gonzaga academic calendar?

For a complete view of academic schedules and observed holidays click here.   





1. What is the purpose of a learning agreement?

A learning agreement will define the goals and expectations of both the student and employer.

  • It is largely the student’s responsibility to identify learning objectives. Your contribution might include a well crafted description of duties to be performed and a timeline for feedback and assessment. The Career Center & GAMP office strongly recommends that all interns and their supervisors develop a learning agreement regardless of whether the internship is for academic credit.   

Useful Components to consider in  an agreement:

  • General information that includes title of position;  contact names and numbers
  • Description of roles, duties, important deadlines to be completed
  • Description of methods of supervision and/or  names of supervisors
  • Learning objectives / learning activities that support the goals of the internship
  • Assessment methods

To view a sample agreement, click here.



2. What areas will I be responsible for as a supervisor?          

A student intern will need:

  • Clear communication from you regarding on-the-job expectations
  • Orientation to the culture, personnel  and operating procedures of your organization
  • Mentorship that guides performance. The best learning will occur when there is regular feedback reviewing progress.
  • A designated work station.
  • Performance assessments during and at the close of the internship

3. Is there paper work for me to fill out?

  • Not much! You will complete an employer profile and thorough job description online at
  • Other pertinent documents can be generated by you and your organization to assist the student in accountability, progress reports and final assessments. 
  • For samples or to use our Internship Program templates, click here.

4. What is the best way to give feedback to an intern?

A student intern arrives on the job with anticipation, enthusiasm, and vulnerability! Building a strong working relationship from the start will also bring about trust. This gives a solid foundation for meaningful feedback that can make a difference in the experience as a whole.


Research reveals that students want consistent, direct feedback. Clear directions and involvement from their supervisors is important. Remembering that two-way communication is key to success, a student benefits most from interactive exchange.


Try a few of these strategies:

  • Get to know how your intern learns and receives direction.
  • At the start, mutually agree upon several “rules of communication,” that  will bring success. Try to keep the goals of the student in mind, as well as the goals of the organization.
  • Keep your feedback simple, specific, and frequent. This will help in the learning, and guide the experience to its best outcome.
  • Pose questions as often as you give critique. Help the intern to grow in his/her own analysis of performance and progress
  • Kindness and respectfulness creates a working environment where overall achievement is increased, and where receiving feedback is a non-threatening event. It also reinforces professionalism at its best.




1. Are there costs or fees involved?

  • Hiring an intern can be a cost-effective strategy for meeting immediate and long term needs within your organization. Internships cost little or nothing compared to regular full-time employees and students are qualified workers. While some interns work without pay, others are compensated. Whatever an organization can afford in wages or a monthly stipend, can feel equitable to the student.
    Interns generally do not receive employee health or retirement benefits.
  • Gonzaga University does not require a fee to register as an employer or post an internship.
  • Gonzaga University welcomes your participation in Career and Internship Fairs as a free service. “Sponsorship” privileges and attached fees at these events are optional and can be located in ZagTrax.

2. What if I cannot offer a “paid” internship?

  • Though compensation is beneficial it is not always the primary reason a student seeks an internship. Learning and experience are at the core of a student’s motive. There are qualified Gonzaga students who choose an unpaid internship based on the quality of the experience and the chance to apply knowledge in the field of their interest.
  • If your organization is not in a position to offer a paid internship, look for other ways to make the experience profitable. Use Best Practices to craft an outstanding opportunity for learning. For help in this area, click and view this document:  “What Makes a Good Internship?”




1. How can I publicize an internship to GU students?

ZagTrax Online Posting:
  • It is easy to begin the process of marketing your opportunity through our free online job and internship database, ZagTrax
  • All Gonzaga students have ZagTrax accounts and can search for jobs and internships at any time.
  • Click here to begin the process! You can directly visit to set up an employer profile or call (509) 313-4234 if you need assistance

If you have a unique opportunity that requires extra publicity, please notify the Career Center & GAMP office:

  • E-mail your request with position information and any attachments to Chris Ryman ( or Brittany Leland (
  • Additional publicity we can offer may include:
  • Forwarding announcements to specific academic departments
  • Including your opportunity in our weekly "Job Blast" e-mail to all Gonzaga students
  • Posting your opportunity on our Blog, Facebook, Twitter and LinkedIn pages


2. Why should I register on ZagTrax?

  • The number of postings is UNLIMITED, FREE of CHARGE, and can be RENEWED.
  • Submission requirements and guidelines are fully customizable by each employer.
  • You will have unlimited access to your postings, and even view student applications.
  • You will have direct access to talented Gonzaga students seeking opportunities within the system.


How do I establish my ZagTrax account?

New Account Registration: go to and click "Employer"

  • Once on the Employer log-in page, click the Register button (on right)
  • Complete the Employer Profile page and submit
  • Once approved, you will have easy access to your account and postings


How do I attract the “best and brightest” students?

Students who are serious about gaining the best field experience are attracted to internships that include:

  • An opportunity for input and creativity
  • A clear job description
  • A chance to apply their classroom knowledge and training
  • Effective supervision
  • Assigned work that is meaningful
  • An opportunity to earn credit or be compensated
  • A  professional working environment and opportunity for networking
  • A chance for feedback and reflection

Effective and creative marketing of your internship through ZagTrax, or personal contact through on-campus info sessions makes an impression on highly motivated and qualified students. 

For further information on how to build a top notch internship, refer to What Does A Good Internship Look Like?




When is the best time to post an internship?  When do students begin looking?

  • Students need lead time to plan for an internship at least one semester in advance.
  • It is best to post an opportunity early in the semester prior to the start of the internship.

Summer Internships:  Post February - May
Fall Semester Internships:  Post June - September                                           
Spring Semester Internships:  Post October - January



Does an internship have to fit into these timeframes?

The timing and length of internships vary according to the nature and location of the work.

  • Many students seek internships that compliment their academic schedules and can be completed while they are enrolled during the school year.
  • However, others prefer internships held during the summer break. This allows for a full-time work week and in some cases, to be a part of a defining project.
  • Some highly sought after internships often take place only during a certain time of year, and students plan ahead for this event. Examples are the Semester in Washington Program or the Disney College Program.


How long should an internship last?

  • Students often seek internships that coincide with their academic semester and are set up on a part-time basis so that studies are not interrupted. 
  • Some internships are designed around a project that only lasts for several weeks. More often the duration of an internship is 3 to 6 months based on the work within the organization.
  • Many students and employers discover mutual benefits and extend the program throughout the year. Other students choose a summer internship with finite perimeters and where their focus is undivided.
  • Employers sometimes use the summer months to complete a project that may last a few weeks or all season. The most important thing to identify is meaningful work and relevant learning.




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