Forms for Students

How Do I . . .

From changing your major to applying for individualized study, forms are an important part of the process of your academic journey. Here are some links to and tips about some of the forms we help students with every day.

All forms that require the Dean or Dean’s Designate signature should be submitted to our office (College Hall 416) after all other signatures are obtained. We will process and forward the forms to the appropriate office(s) after we obtain the Dean or the Dean’s Designates signature.


Declaration of Major/Minor
  1. All spaces/boxes need to be answered in the upper Student Information section. This change will be effective beginning in the current semester. However, your Degree Information is based on your catalog year (when you started at GU), or if you changed your catalog year, write that year.
  2. Degree(s)/Major(s) and Minor(s) section needs to be filled out exactly as you want your record to look like. NOT just what is being changed or added.
  3. If there is a concentration involved with your degree, also choose that box. Some degrees have a required concentration.
  4. Answer the two questions about Teacher Certification and Pre-Professional program.
  5. Signatures required: (1) student, (2) current advisor (especially if changing schools), (3) Dean or the Dean's Designate. The Dean’s Office is always the last to sign forms. There is a separate form for changing your advisor.
  6. Form is also available in the Dean's Office.

Some of the most common questions are regarding what each box means:

  1. Catalog Year Used: Generally, the Catalog Year is the academic year the student starts at Gonzaga, e.g., 2015-16. See advisor for policies regarding changing catalogue year used.
  2. Have you applied to Graduate?: Students apply to graduate in the fall as a junior between October and the first week of December via Zagweb. Mark appropriately.
  3. Change of (select all that apply): Mark all items to be changed. If changing to the College of Arts and Sciences, circle the previous school. This requires a new advisor as well. For advisor suggestions, see Betsy Miranda in CG 416, the department chair, or the department assistant.
  4. Degree(s)/Major(s): Mark major(s), minor(s), and concentration(s) to reflect accurately and not just what needs to be changed. Some majors offer both a Bachelor of Arts and a Bachelor of Science, which are listed in separate sections on the form, so mark appropriately. The Registrar's Office will only enter what is marked.
  5. Please answer the questions just below the Minor(s) section regarding Teacher Certification and Pre-Professional Programs.
Change of Advisor Instructions
  1. The Change of Advisor form is only available in person from the Dean's Office (416 College Hall).
  2. All spaces/boxes need to be answered in the upper Student Information section and then signed. This change will be effective beginning in the current semester.
  3. Current Advisor’s name can be hand printed on the form. Your New Advisor will need to print their name, sign, and date the form. Indicate the appropriate status of the new advisor as Primary or Secondary.
  4. Signature of the Dean’s Designate is required, see Betsy Miranda in College Hall 416. Please turn this form into the CAS Dean’s Office.
  1. Form is used to register for more than 18 credits in a semester (note: students will be charged for each extra credit, unless receiving a tuition waiver from the Academic Vice President (AVP) - see Excess Credits Waiver)
  2. If approved, the Excess Credits Authorization form will be forwarded to the Registrar's Office, separate from the Excess Credits Waiver for tuition.
  3. Signatures required: (1) student, (2) advisor and (3) the Dean of the college or school and not the Dean of the course.
  4. Obtain this form in the Dean's Office (CG 416).
Excess Credits Waiver
  1. Certain excess credits are automatically waived, i.e., applied music lessons, theater productions, ROTC, athletic participation, or other coursework that is in service to the university. All others are on a case-by-case basis, as determined by the AVP.
  2. Form is used to appeal to the AVP for consideration of a tuition fee waiver for excess credit(s). Clearly explain the reason the waiver should be granted. In certain circumstances, financial need can be a valid reason and the AVP's office will consult with the Financial Aid Office.
  3. Both the Excess Credits Authorization and Excess Credits Waiver form need to be submitted at the same time to the Dean of the college or school for approval and processing.
  4. If approved by the Dean, the Excess Credits Authorization form will be forwarded to the Registrar's Office, separate from the Excess Credits Waiver for tuition. A copy of it will be forwarded to the AVP, along with the Excess Credits Waiver of tuition form, and an email notification from them regarding the tuition will be sent once they have reached a decision.
  5. Signatures required: (1) student.
  6. Obtain this form in the Dean's Office (CG 416).
Appeal to Late Add, Drop, or Withdraw a Course after the University Deadline
  1. Three different forms, used to appeal to either add, drop or withdraw from a course after the deadline to do so has passed.
  2. NOTE: For complete withdrawal from all courses, please see the Office of Academic Assistance and Advising.
  3. Complete all requested information on the form, and on a separate typed page, address all the issues that are listed under "Section B". When finished, sign and date.
  4. Signatures required: (1) student, (2) advisor, (3) professor of the course and (4) dean of the school offering the course.
  5. Obtain these forms in the Dean's Office (CG 416) or the Registrar's Office (CG 229).
Application for Individualized Study
  1. Form is used to apply for a directed study, directed reading, or research-related course work.
  2. This form must be filled out in conjunction with the instructor who has agreed to facilitate and oversee the course.
  3. All sections of the form must be completed. Information contained under the first section of the form "Student Information" is to be completed by the student. The instructor is responsible for completing the information contained under "Individualized Study Description", other than the number of previous credits of Individualized Study taken by the student, and the student's GPA. Pay particular attention to course number (the course cannot be a regular course number listed in the catalog; it must be an approved course number that has been designated for individualized study) and grade mode. "Session length" is applicable for graduate online courses only. Be sure to discuss the number of required hours to be spent with the instructor to fully complete the course.
  4. Signatures required: (1) student (2) advisor, (3) instructor, (4) department chair of discipline and (5) appropriate dean.
  5. Obtain this form from the link provided, Dean's Office (CG 416), Registrar's Office (CG 229) or website.
Petition for Substitution and or Waiver of Degree Requirements
  1. Form is used to substitute a course taken either at GU or another institution for a GU-required course or elective OR to waive credit(s) toward a GU graduation requirement.
  2. Department Chair signatures need to correspond with the courses being substituted or waived (i.e.: C) Waive_____, Chair should sign line C)
  3. Signatures required: (1) student (at top of form), (2) advisor, (3) department chair of discipline and (4) dean of substituted/waived course.
  4. Obtain this form from the link provided, Dean's Office (CG 416), Registrar's Office (CG 229) or website.
Permission to Transfer Credits and/or Senior Residence Waiver
  1. NOTE: This form must be completed and approved by all the necessary parties PRIOR to taking a course at another institution in order to guarantee the credit will transfer into Gonzaga.
  2. Form is used by current Gonzaga students to obtain permission to transfer coursework from another institution and/or to waive the requirement that the last thirty (30) semester credit hours earned toward a degree must be taken at Gonzaga.
  3. Signatures required: (1) student, (2) advisor, (3) department chair of discipline and (4) appropriate dean. Please note that Registrar's signature is not required prior to submitting the form to the Dean's Office, and the Honors Director's signature is required only if student is in the Honors Program.
  4. Obtain this form from the link provided, Dean's Office (CG 416), Registrar's Office (CG 229) or website.
Student Travel Application
  1. This form must be filled out in conjunction with a sponsoring faculty member.
  2. Complete all sections except "Amount Approved," "Amount Reimbursed," and "For Dean’s Office Use Only."
  3. If multiple students are applying to attend the same event, each student must complete and sign his or her own accompanying student memo.
  4. Signatures required: (1) Student(s) applying (see point 3 for multiple students), (2) Sponsoring faculty member, (3) Chair of the sponsoring faculty member’s department.  Approval by Dean is completed post-submission.
  5. Obtain this form from the link provided or CURCI (Crosby 022). 
Morris Undergraduate Research Fellowship Application
  1. This fellowship opportunity is made possible by a generous donation from the Morris family to support Undergraduate Research in the Humanities, Fine Arts, and Social Sciences. If you have found a field of study that you are passionate about, consider participating in an original scholarly project that takes you beyond the classroom and gives you the opportunity to engage in the production of knowledge. Depending on your area of interest, research can take many forms and you may want to speak to your professors about what constitutes research in your area of interest, whether your field is in the humanities, fine arts, or the social sciences.
  2. Applications and materials due to CURCI@gonzaga.edu by March 10, 2017.
Internship Course Registration
  1. Form is used to apply for a credit-bearing (or zero-credit) internship.
  2. This form must be filled out in conjunction with the instructor who has agreed to supervise the internship.
  3. All sections of the form must be completed. Information contained under the first section of the form "Student Information" is to be completed by the student. The instructor is responsible for completing the information contained under "Internship Description.” Pay particular attention to the alignment between the student’s on-site and off-site responsibilities (the site supervisor will determine the former; the instructor will determine the latter), learning outcomes, and method of assessment.
  4. Signatures required: (1) student (2) instructor, (3) advisor, (4) department chair of discipline and (5) appropriate dean.
  5. Obtain this form from the link provided, Dean's Office (CG 416), Registrar's Office (CG 229) or website.
Other Forms
  1. Many forms are available online through the Office of the Registrar.
  2. All other academic forms are available either in the Dean's Office (CG 416) or in the Registrar's Office (CG 229).