REGISTRAR RELATED POLICES
- Most registration changes may be made over ZAGWEB. Course Authorizations, Independent Studies, Internships, and registration restrictions are processed in person in the Registrar’s Office.
- Students must confirm financial arrangements in Student Accounts before registration becomes official. The dates for changing registration can be found in the important dates and deadlines on the Registrar Office web pages.
- Courses dropped during the first week of a semester are deleted from the record. (Refer to the last day to add/drop a class for date.) A grade of “W”, official withdrawal, is recorded on the student’s transcript for courses that are withdrawn after this date.
CLASSIFICATION:
- First Year Undergraduate - 0 through 25 credits completed
- Second Year Undergraduate - 26 through 59 credits completed
- Third Year Undergraduate - 60 through 95 credits completed
- Fourth Year Undergraduate - 96 or more credits completed
- Post baccalaureate is a student with a Bachelor’s degree who continues to take under graduate-level courses for another degree or credential.
- Graduate is a student accepted into a graduate degree program.
- Non-matriculated student is a non-degree-seeking student.
EXAMINATIONS: Regular major examinations in all subjects are held at the end of the semester and at mid-semester, at the option of the instructor.
PREP WEEK (ALSO KNOWN AS “DEAD WEEK”) POLICY: As accepted by the Academic Council, the purpose of Prep Week is to allow students time to prepare for their final examinations in undergraduate courses. Only minor assignments (those worth no more than 10 percent of the course grade) may be given during the time period designated as Prep Week. Make-up exams and paper extensions will be permitted at the discretion of the instructor and student. For additional information or clarification of this policy, contact the Office of the Academic Vice President.
GRADE CHANGES: Changes in grades require a petition signed by both the instructor and the Dean of the college or school in which the course is taught.
GRADE REPORTS: Grade reports are issued at mid-semester for undergraduates and at the end of each semester to all students. Undergraduate students receive their mid-semester grade reports from their advisors, and their final grade reports by mail from the Registrar’s Office. Mid-term grade reports are not recorded on a student’s official transcript. Final grades are available over the web.
PASS-FAIL: Gonzaga University offers undergraduate students the opportunity to take a limited number of courses on a pass-fail basis. Check with the Registrar’s Office for regulations.
TRANSCRIPT REQUEST SERVICE: An official transcript can be obtained from the Registrar’s Office at a cost of $5.00 per copy. Transcripts can be ordered “in person” at the Registrar’s Office. The Registrar’s Office is in Room 229 in College Hall.
Transcript requests can be ordered via the Web at: www.gonzaga.edu.
Then select – Take Me To – Transcript Requests
Complete information regarding transcript requests can be found in the on-line version of the handbook and on the Registrar Office web pages at www.gonzaga.edu, then Take Me To, then Registrar
Good Academic Standing, Unsatisfactory Academic Progress, Probation, and Academic Dismissal:
To be in good academic standing with the University, an undergraduate student must maintain a cumulative grade point average of 2.00 for all credits earned at Gonzaga. Good academic standing status will be determined beginning with the completion of the student’s second regular semester (non-summer) at Gonzaga. If the semester or cumulative grade point average falls below a 2.00, a notation of “Unsatisfactory Progress” will appear on grade reports and transcripts and the student is automatically on academic probation. Additionally, the student status will be reviewed by the committee. The conditions of academic probation are specified in an individual letter to the student from the Committee on Academic Standing. Students are expected to comply with all stipulations made in this letter, and any additional requirements placed upon them as a result of academic probation. Students on academic probation, regardless of their academic standing, may be subject to academic dismissal from the University. Those receiving financial aid also may be subject to Financial Aid Unsatisfactory Academic Progress and/or Probation, which may result in additional financial consequences.
FINANCIAL AID PROBATION: If a full-time student fails to earn 12 credits with a minimum GPA of 2.00 for one semester for which he/she is registered, that student will be placed on financial aid probation. If satisfactory progress is not made during the probationary semester, the student will not receive any additional funds until satisfactory academic progress is achieved. Students denied financial aid because of unsatisfactory academic progress may appeal to the Financial Aid Committee.
LEAVE OF ABSENCE FROM THE UNIVERSITY: Students who are in good academic standing and have a semester and cumulative GPA of 2.00 or higher may request a Leave of Absence from the University for a maximum period of one academic year. See the Office of Academic Services for information regarding policy and the appropriate forms.
WITHDRAWAL FROM THE UNIVERSITY: Students who register but decide not to attend should notify the Office of Academic Services to drop those courses and avoid penalties. A leave of absence may be appropriate if a student plans to return to Gonzaga within a year, and does not plan to attend another school. Financial adjustments and possible reimbursements are based on the effective dates of complete withdrawal. Refer to Financial Section for Adjustment Schedule. Room and Board will be prorated through a portion of the semester. Financial aid funds will be refunded in accordance with government and University regulations.