Frequently Asked Questions

Frequently Asked Questions:

As a graduate student, how do I apply for graduation?
I am planning to graduate in 2014.  When do I apply to graduate?
What happens once I apply to graduate?
What if I will not meet my requirements by the date I applied?
What if I wish to transfer work to Gonzaga from another institution to meet some of my requirements?
What if I wish to order my diploma under a different name?
What do I need to know about the Commencement Weekend?
What if the address to which I want my diploma mailed has changed?
What if I have a financial hold on my student account?
How do I accurately reflect my degree information to potential employers?
Who do I contact in my graduate program for further questions?




As a graduate student, how do I apply for graduation?

 
Log into ZAGWEB to access the electronic application.  Select 'Student and Financial Aid', then 'Student Records', and finally 'Apply to Graduate'. Follow the prompts in Zagweb to complete your application.  You will know you have completed the process when you arrive at a screen that states “Congratulations! Your application for graduation has been successfully submitted to the Degree Evaluation Office.”  You may review your application at any time on Zagweb by choosing ‘View Application to Graduate’.  If you have questions about the application process please contact carruthers@gonzaga.edu.  Please note that Students who have a Financial Hold on their account will not be able to apply on Zagweb until the Hold has been resolved.
 
If you are unable to apply due to a HOLD on your student account, please contact Janice Carruthers immediately– carruthers@gonzaga.edu or (509) 313-6593.  Please be sure to include your name, your GU ID number and your telephone number in your message. 

A $50 application fee will be assessed to your student account if the application is received by the posted deadline.  For any application received after the posted deadline, there is an additional $25 late fee.  Information regarding all commencement related matters may be obtained at the Degree Evaluation Office website and at the Commencement website.

Please note: All students who anticipate the completion of their degree or certificate requirements must apply to graduate in order to have the degree or certificate granted.

If you anticipate receiving a Servant Leadership certificate please contact your department.  Given that this is not a degree requirement, it will not appear on your transcript  and is not awarded by the Degree Evaluation office.

I am planning to graduate in 2014.  When do I apply to graduate?

 
All students wishing to participate in the May Commencement Ceremony must have all degree requirements complete between January and December.  When completing your Graduation Application please apply for the term in which you will be completing you degree requirements: March, May, June  (Summer I), August  (Full Summer and Summer II), October or December.  Please refer to the graduation deadlines.


What happens once I apply to graduate?

 
Once your application has been processed, a compliance report of all of your academic course work is run. This includes your Gonzaga courses and any transfer work you have completed against the requirements that are shown under the particular catalogue for which you entered.  The report is sent to your Program Director in order that he/she can determine whether or not you have met all requirements for your particular program as well as any required foundation courses.  The Program Director works with our office in determining proper substitution/waivers for your degree.  If there are questions regarding your academic progress, please contact your Program Director.  A listing of these individuals is included in the previous section.  Once it has been determined that you have met your requirements to graduate, your degree will be posted for the appropriate semester.  Your diploma along with an official student copy of your transcript will be mailed to your diploma mailing address  approximately six weeks after the last day of classes for the term in which your degree is granted.

Additional diplomas may be ordered at the Duplicate iploma Request page for a fee of $30.00.

What if I will not meet my requirements by the date I applied?

 
Your Program Director will be in close contact with you regarding your academic requirements for graduation.  If it is ascertained that you will not fulfill all degree requirements by the date for which you applied to graduate, please contact the Academic Degree Evaluation Office (carruthers@gonzaga.edu or teshome@gonzaga.edu) to change your degree date.  Please include your GU ID number and the degree date you believe you will be complete. There is no fee involved in this process.

What if I wish to transfer work to Gonzaga from another institution to meet some of my requirements?

 
Graduate programs may accept up to one-fifth of the total number of credits required for a degree from another accredited college or university; six credits for most degree programs.  Course work must be of graduate level as shown on the official transcript and must have been taken within the last five years.  The subject matter of courses transferred must be relevant to the degree or requirement in question, which is determined by your Program Director.  A minimum grade of a B (P grades must be defined as B or better) must be earned. Courses previously applied to a degree are not transferable to the student’s current program. It is important to note that all credits converted to semester credits are not rounded up and are awarded only after the official approval for transfer of the course has been obtained on the Permission to Transfer Graduate Credits form.  Transfer credit forms are available from your Program Director.

What if I wish to order my diploma under a different name?


Your diploma reflects the name in which your records are recorded in the Registrar’s Office.  If you wish to use an alternate name, a name change must be submitted to the Registrar’s Office, CG 229.  You will need to provide a social security card and government issued picture identification reflecting this new name, along with a completed form, before a name change is processed.

What do I need to know about Commencement Weekend?

 
For all Commencement information, go to www.gonzaga.edu/commencement and follow instructions.  Do check out the Dates & Events.

Academic honors are not awarded to graduate students.

Gonzaga is proud to contract CEWard National Company as the supplier for your cap, gown and announcement needs. The price of the Keepsake units for the Master’s and the Ph.D. regalia will be included in the Commencement Ceremony Regalia communication from CEWard National. The prices will include tax and transportation.  A late fee will be incurred for any late orders.  Information regarding caps, gowns and announcements can be obtained through the website address of www.cewardnational.com

Please note, the regalia has changed this year; students must wear the new attire to participate in the ceremony and mass.

What if the address to which I want my diploma mailed has changed? 


If your diploma mailing address has changed from the time your graduation application was submitted, to avoid unnecessary delays in the mailing of your diploma, make sure you send an email to carruthers@gonzaga.edu, teshome@gonzaga.edu, or call us at 1-800-793-1723, extension 6593 or 3543 to change your address.  To reach us locally, please call (509) 313-6593 or (509) 313-3543.  Or you may stop by CG 234 and change the address on your application prior to leaving campus. Please provide your GU ID number.

What if I have a financial hold on my student account?

Per University policy, financial holds must be cleared before your diploma may be released to you.

Nov. 1, 2013 Fri Last day to apply for March 2014 or May 2014 degree completion without a late fee.
Nov. 2, 2013
Sat
Begin $25 late fee for March 2014 or May 2014 degree dates.
Early Dec

CEWardNational will  begin communicating with you regarding Commencement Ceremony Regalia. Regalia may be ordered either by mail or via the internet at cewardnational.com.

Feb. 1, 2014
Sat
Last day to apply for June 2014, August 2014, October 2014 & December 2014 degree completion without a late fee. 


Last day to apply and have your name appear in the 2012 Commencement Booklet.
Feb. 2, 2014 Sun
Begin $25 late fee for June 2014, August 2014, October 2014 & December 2014 degree dates.
Mar. 3, 2014 Mon Last day for your 2014 commencement cap & gown order to be postmarked or ordered online without late penalty fee.
Mar. 4, 2014 Tues Additional $15.00 late penalty fee will be added to commencement cap & gown orders received from this date forward.
May 3 & May 5
Fri & Mon Cap & gown distribution, 11 am - 3 pm, location TBA
May 8, 2014
Thu Cap & gown distribution, 4:30 - 7 pm, location TBA


Commencement rehearsal:  4 pm the McCarthey Athletic Center


Doctoral Cap & Gown distribution at Doctoral Banquet (scheduled by Doctoral Office)
May 9, 2014 Fri Cap & Gown Distribution 2:30 - 5 pm & 7 - 8 pm, location TBA
May 10, 2014
Sat Cap & Gown Distribution 12:30 - 1:30 pm / 2:00  - 4:00 pm, location TBA
May 10, 2014
Sat
Baccalaureate Mass 1:30 pm.  1:00 pm—line up in old gym in academic attire 1:30 start of Mass.
May 10, 2014
Sat

Graduate Commencement Ceremony.

McCarthey Athletic Center, Gonzaga University
Lineup begins no later than 4:00 pm
**Procession begins at 4:45 pm
Ceremony begins at 5:00 pm
After ceremony, social for graduates, faculty and families, 6:35-7:45 pm South Lawn Martin Centre (If rain, Martin Centre old gym)



How do I accurately reflect my degree information to potential employers?

Resume Preparation and Entering Degree Information on Job/Graduate School Applications

Misrepresentation in the marketplace has become epidemic and remains a chronic and worrisome problem for employers in this country.  As a result, more and more employers are verifying academic information that appears on resumes and employment applications.

You, as a prospective graduate of Gonzaga University, should know that anyone can verify your directory information, including dates of attendance,  majors, and degrees granted by contacting the Office of the Registrar.  This information may not be restricted once your enrollment at Gonzaga ends, so it is open to the public for verification.


It is imperative that you accurately reflect your degree, majors and dates of attendance on your resume and on job or graduate school applications at all times.  You should not indicate that you have a degree if you have not actually received a transcript with the degree posted; instead, you should indicate the expected completion date, e.g. “Degree Expected, May 2012.”  Once you have received notice from the Academic Degree Evaluation office that your degree has been granted, you can explicitly indicate that you have graduated.  As well, once your degree has been granted it will be reflected on your student record in ZAGWEB.


If you have not received a diploma six weeks from your expected degree date, please review your academic record and degree evaluation on ZAGWEB..  If you have deficiencies please contact your program director.  For additional assistance you may contact the Academic Degree Evaluation office


Remember, the University reserves the right to withhold student diplomas until said student’s account has been paid in full.

Who do I contact in my program for further questions?

If you have additional questions contact your Graduate Program Director or the Academic Degree Evaluation Office, CG 234, Monday, Tuesday, Thursday & Friday 8 am - 5 pm and Wednesday, 9:30 am - 5:00 pm.