When a grant proposal has been funded a grant account will be established. Once the grant account is established award expenditures can take place. All grant award expenditures are reviewed by SRP for approval prior to processing. SRP will ensure that the expenditure has an approved budget and funding within the grant. Expenditures will be reviewed in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) from the U.S. Office of Management and Budget (OMB). This process meets best practices according to the OMB and recent audit input.
You may access OMB Uniform Administrative Requirements for a complete listing of allowable and unallowable costs. An overview of allowable and unallowable costs is available on our budgeting page.
Requests for reimbursements must comply with the G.U. Reimbursement Policy as well as the guidelines of the OMB. If SRP and the Controller's Office determine that an expenditure request is unallowable, the request will be discussed with the PI to seek an allowable resolution. SRP's approval of these charges is an important part of G.U.'s internal control over grant purchases. Without this approval process, unallowable charges could be purchased with grant funds and go unnoticed. These unallowable charges could then be uncovered through audit from our external auditors or outside granting agencies. This situation could result in Gonzaga losing funding.
SRP and the Controller's Office are committed to efficient service to the Gonzaga community.