Vacation (Staff and Eligible Faculty)

1.   Eligibility for Paid Vacation:  Regular full-time (40-32 hours per week) employed on a 12-month schedule are eligible for paid vacation.  Regular part-time (20-31 hours per week) employees, employed on a 12-month schedule and full-time (40-32 hours per week) employees, employed on a 9 or 10-month schedule accrue vacation on a pro-rated basis according to their established work schedule.

 Non-Exempt Employees - Beginning with the first semi-monthly pay, non-exempt (40 hour per week) employees begin to accrue vacation at the rate of 3.34 hours per pay period (10 days per year). At 5 years of service, non-exempt employees will accrue at the rate of 5 hours per pay period (15 days per year) and at 15 years of services will accrue at 6.67 hours per pay period (20 days per year). After completing 6 months continuous service, non-exempt employees may begin to use the accrued vacation.

Exempt Employees - Beginning with the first semi-monthly pay, exempt employees earn 5 hours per pay period (15 days per year) and at 5 years of service earn 6.67 hours per pay period (20 days per year). After completing 6 months continuous service, exempt employees may begin to use the accrued vacation.

Academic Associate Deans, Academic Assistant Deans, Associate Academic Vice Presidents, and Associate Vice Presidents - Receive an immediate 20 working days paid vacation per year and continue to accrue at 6.67 hours per pay period.

Academic Deans, Deans and Executives - Receive an immediate 22 working days paid vacation per year and continue to accrue at 7.34 hours per pay period.

Maximum Accrual - Employees may accrue up to 200% of their annual accrual.  Once an employee reaches the maximum accrual, hours will stop accruing until the number of available hours drops below the 200% maximum.

2.   Vacation Scheduling:  Vacations are approved and scheduled by the supervisor, considering the employee's length of service and request date.  Employees should request vacation as far in advance as possible; every effort is made to grant the time requested.  Requests may occasionally be denied based on request date, prior scheduled vacations, or department workload.  Supervisors should respond to vacation requests within 10 working days of the request. 

3.   Vacation Payment at Employment End:  At the end of employment, accumulated vacation is paid to regular employees with at least 6 months continuous service.