4-5-2006

Staff Assembly Executive Council Meeting Minutes

April 5, 2006

Members present:  Shelly Daugherty, Connie Hickman, Brady Nielsen, Crystal Roberg, Mary Beth Charleboix

Agenda Discussions:

  1. Meeting Minutes – In an attempt to make the process of getting minutes approved efficiently these changes/procedures are being implemented:
    1. The minutes will first be sent out as a regular email or attachment calling for any and all changes.  There will be a 2 day time limit for getting changes back to the secretary.
    2. After the changes have been made the minutes will be sent out with the options button for approval.  Time limit – 3 days.  Our goal is to get the whole process done in one week.  If needed changes are noted after the approval process is done that will be addressed in the next meeting and noted in those minutes.
    3. If we don’t hear from someone within the allotted time we will consider that “implied consent”.
    4. Strategic Planning meeting reports will be separate from regular SAEC meetings and will only be sent out once a month. Since these meetings are more like a special committee they won’t be subject to the approval process although suggestions for changes will certainly be accepted.
  3. Setting the Agenda – Our By-Laws state that our meetings should be run according to Roberts Rules of Order.  In terms of the agenda that means at our meetings we would have to set the agenda for the next meeting, vote on it, etc, etc.  This is not our practice.  Discussion followed that for the purpose of setting the agenda and approving minutes Roberts Rules should be set aside and our less formal practice is satisfactory, that being simply letting the President know before the meeting if we have something we would like to discuss. 
  4. Feedback for HUG – Members present all felt as though HUG was very successful.  Results of the survey are still being gathered.  There have been over 150 responses so far.   Preliminary results indicate that the theme of the Mission is something that faculty and staff are very interested in and would like to discuss more.  Mary Beth is collating results from the survey and encouraged SAEC members to read the results for themselves when the survey was ended.  On another note Karen Franks-Harding, Jason Swain and Mary Beth Charleboix all worked hard to make HUG happen but their names were not mentioned in the Spirit Newsletter L 
  5. Shelly is going to set up a special meeting next Thursday, April 13 at 10:00 a.m. to review the regent applications.  There are five applications.  We need to forward 3.  The remaining two will be asked if they would like to serve the SAEC in another position.

 

Submitted by Connie Hickman, Secretary, SAEC