STAFF ASSEMBLY EXECUTIVE COUNCIL MINUTES
March 12, 2003 12:00 – 1:00 p.m.
1898 Room
Members Present: Marcia Bertholf, Sandra Boyd, Sandra Bogdanski, Brett Hendricks, Jeannie Coffey, Cathy Perry, Theresa Castillo, Kim Gieber, Anne Thomas, Lisa Smythe-Rodino, Bill Kostelec and Janice Resch
Members Absent: Keith Gauthier, Neva Bishop, Krystal Burns, Mary Beth Charleboix, and Trevor Werttemberger
Guest: Mike Casey
The meeting was called to order by Vice President Marcia Bertholf at 12:03
Minutes
Motion to approve the minutes as amended by Anne Thomas, motion seconded by Kim Gieber, minutes as amended were approved unanimously.
Old Business
Mike Casey brought feedback to the meeting regarding the 9/10 month employee vacation memo and the staff community service day. Please see the attached files which are attached and include:
Ø 9 and 10 Month Employee Vacation Proposal
Ø Staff Community Service Day Proposal
Ø Letter of Response from Mike Casey
Ø Informational letter from Debbie Cerenzia regarding 9 and 10 Month Employee Vacation Proposal
Ø Informational letter from Debbie Cerenzia regarding Staff Community Service Day Proposal
Budget Committee
Discussion regarding role of the University Budget Committee in the budgeting process and the role of elected staff members who sit on that committee. It is a frustrating experience for staff members because they are not given information early enough to get staff input on it, and then in turn take that input back to the budget committee. In name the committee is an advisory committee, but the experience of elected staff members has been that their role is one in which they are only there to be informed of budget recommendations that will be presented to the Trustees. Mike Casey stated that he is in favor of full disclosure and full transparency from the Administration to the employees. There was some discussion regarding the differences between Mike’s statement and the direction that our committee members has been given. Our elected staff members and Mike Casey are going to discuss their role and the ability or inability to disclose information to all staff members at their next meeting. Mike was asked to clarify the role of the Budget Committee with VP for Finance and report back to the council.
Trust
Discussion was had regarding trust at many levels. Lack of trust was discussed as an issue that is University wide. Many staff feel like the lack of communication from the administration is a sign that they don’t trust staff with the information. Trust and the lack thereof were also discussed at the supervisor/supervisee level.
Tabled
Election update was tabled since Krystal is out sick today.
Staff Day - it was suggested that this be the only agenda item next week.
Scheduling of future meetings
Next Meeting will be held on March 19,2003. Future meetings will be held each Wednesday in 1898 Room from 12:00 – 1:00. Since this is the lunch hour, please feel free to bring your lunch. All SAEC members will be notified if there is a change to this recurring meeting.
By virtue of the bylaws, all Staff Assembly meetings are open unless otherwise designated by the Executive Council. Everyone is welcome to attend.
http://www.gonzaga.edu/staff email: staff-assembly@gonzaga.edu
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