7-18-12

ATTENDEES: Jeff Geldien, Beth Gordon, Carol Huston, Allison Lynn, Connie Caddis, Steve Allen, Sue Butterfield.

Absent: Mike Kelsey, David Rovick, Molly Ayers, and Guest: Jill Royston

Meeting called to order at 11:03am

Committee Action Items Update

Regents-Sue market the position as exempt.  Applications will be reviewed by    Allison, Jill and Mike, Allison will be scheduling interviews.

Staff Assembly Council - need to appoint someone to fill the roster - suggested Carol Osenga.

Service - Beth will get in contact with Molly Ayers

Budget - Allison will be on the Budget Committee, probably will keep Georgia on it as well.  If anyone knows of someone who is very savvy with financial issues - please forward to Jeff.  Marty talked with Jeff about a true in-depth look at compensation also shift recognition. 

Mission - Jeff will be scheduling time with Father Case as he has been gone.

Safety/Health/Security - Jeff will update us at the next meeting as he hasn't talked to Chris Wheatley to date.

Benefit Renewal - Committee to begin meetings on August 4^th.  Jeff will email Jamie Burchett to find out info on these meetings. ACTION:  Jeff will give an update next meeting. 

Website - Connie has been given permissions for the website

Meeting with Thayne - Jeff reported it was a good meeting, Thayne is fully behind us, wants to be utilized more, he wants to do a staff update near the time of the faculty update; discussion on how to better utilize Thayne and Marty to assist us, Jeff will find out what dates may be possible to get the Staff Update meeting scheduled

Jeff and Thayne discussed that the SAEC will be working on the Bylaws. Jeff updated Thayne as to issues and potential solutions

Day-Care - Jeff advised Thayne that the day care issue is still on the table and will work with administration as new info becomes available.

Shift Recognition - really should come through HR, Jeff to talk with Dan about this issue.  He will remove it from the budget committee list.   Jeff begins meetings with Dan in August

Compensation - Thayne discussed trends in enrollment for the next few years.

Thayne, Marty and Mike Herzog will be invited to speak at one of our executive council meetings this semester.  Dates are being reviewed.

Picnic update given by Jill Royston.  Discussion about dietary challenges for some employees, Spike has been invited to picnic.  We will have the same picture contest as last year. ACTION:  Jeff to ask Father Case if he will take care of the blessing of the food.  Barry Lee White will be performing the National Anthem.  Good Job given to Jill Royston for her work on the picnic.

Board Meeting - Jill presented an update of the meeting, update from Marty on ideas presented to improve the University, discussion regarding budget and enrollment and the discount percentage, Sodexo gave a presentation on the new student center and how it is hoped it will become more a community center for everyone on campus.

New Hire Orientation Representative needed, Jeff will cover until the new representative is found.

Open Meetings - Discussion of having Thayne's State of the State message at an open meeting, also the social meetings where, when and what do we want these meetings to be? Proposal of an open meeting at the end of September, SA Activity Timeline was discussed and dates looked at.  Members asked to forward ideas for speakers to Allison.  ACTION: Allison to send out the SA Activity Timeline to members electronically.  Jeff brought up the thought of giving something out to staff members that are retiring this year.

Ad Hoc Committee - Jeff needs to meet with Dan in HR to discuss the shift recognition process, HR will form the Ad Hoc committee. Thoughts are to involve new staff members.  The council needs to remind Jeff in August, where are we at?  Who from staff should be involved?

Harry H. Sladich Loyalty and Service Award - Jill stated that on Thursday evening at the dinner for the Regent's meeting two individuals were given the Harry H. Sladich Loyalty and Service Award .  The recipients were Linda Grigsby for her work on the transition to the new payroll system and to Dwight "Smitty" Smith for his 30 years of service and dedication to the university.    ACTION:  Connie and Sue should send out staff-L recognition.  ACTION:  Sue to draft a statement about these awards and the winners.

Next Council meeting will be held on Wednesday August 1^st.  This meeting will be held in Room 1898 in College Hall.  The second meeting of the month we be held in locations around the campus.  Sue will be contacting council members regarding room availability in member's buildings

Meeting adjourned at 12:01pm