4-3-13

ATTENDEES: Jeff Geldien, Sue Butterfield, Carol Huston, Carol Osenga, Connie Caddis, Dave Rovick, Beth Gordon, Steve Allen

Absent: Allison Lynn, Jamie Kelp,

Meeting called to order at 9:04 am

1.     Spring Open Meeting – May 22^nd in the Globe Room 9 – 11 am will be the date of the meeting, Marty Martin has confirmed that he will be there, Jeff will be ordering the food from Sodexo, Jeff will be connecting with the AVP Killen to see if she will be attending. 

2.     Mission Awards – Carol Huston is working and we need to send out information for nominations.  Carol and Steve will work together on this.  Need to contact Father Case’s assistant to get the date on his calendar.  Information will be sent out on staff-L with a link to the website ACTION:  Jeff will purchase the gift cards for the Mission Awards.   Need to remind Jeff prior to the meeting.

3.     Bylaws – Thayne had just one suggestion about the membership and who was a natural member.  Jeff will send out the update to executive council members and everyone is to respond back to Jeff. 

4.     Socials – Discussion of socials seemed to be small and not really something that the group determined was needed going forward given the fact that the SA currently has four events.  Jeff stated that he was not really interested for any further socials given the lack of interest, but was willing to discuss in summer

5.     Committee updates –

a.     DayCare/Budget subcommittee – no new updates

b.     Sick leave – committee worked with HR on this subject, no issue of abuse, they did come up with some other issues, ACTION:  Sue invite Carol’s committee members.  Update and recommendation on the sick leave issue and other issues discussed. 

c.     Elections – Carol Huston to organize these. We have 2 open rep positions and 1 VP position.  Hard copy of election; online as well.  Announcement for nominations and have them give a bio on themselves and why they would like to serve on staff assembly. 

6.     Spirit Day – July 31^st is the date.  Jeff will be talking to the Faculty Senate representative today to see what they can put in towards the day if faculty wish to attend.  Staff - 4 total attendees.  If additional then tickets will have to be purchased

7.     T-shirts – we will be ordering 650 t-shirts for about $2K in sizes Small – XXL.  These will be handed out at the spring open meeting to people who have signed up for Spirit Day and the remainder will be handed out at Spirit Day.  They are an incentive to get early registration so that we have a correct count of attendance. 

8.     T-shirts – give Sue your t-shirt size so that Jeff can get a t-shirt for each council member.

9.     Budget report – Jeff gave a review of the budget as reported to him by Allison. 

The budget line items are being changed for next year and we will be losing some dollars back to the University.   

10.Lounge – Carol Osenga brought up redoing the lounge in College Hall.  Dave Rovick brought up the new building that is to be inclusive of all and there is a “Faculty Lounge”.  He is wondering if the executive council has an opinion on should this room be labeled “staff/faculty lounge” or should there be a room for staff lounge in the new building.  Jeff said that he would bring up the college hall break room issue with Mike to see if there is a building fund that would take care of this.