4-17-13

ATTENDEES: Jeff Geldien, Sue Butterfield, Carol Huston, Carol Osenga, Connie Caddis, Dave Rovick, Beth Gordon, Steve Allen

Absent: Allison Lynn, Jamie Kelp, Jennifer Klein

Meeting called to order at 9:04 am

1.     Staff Assembly Elections – Carol Huston will prepare the online ballot as well as ballots for the spring meeting for those who had not completed a ballot.  A notice through staff-L for nominations for the positions.  A brief blurb should be sent out as to the positions and what they do on Staff Assembly. 

2.     Mission Awards – Carol Huston is working and we need to send out information for nominations.  Carol has contacted Father Case so that they can have a meeting on nominations for the mission awards.  Steve and Beth will be assisting her on this.  Nominations for mission awards need to be completed by May 10^th so that there is time to meet with Father Case and get the certificates prepared.  Certificates need to be signed by Thayne so we need to allow for time.  Faculty Services can be contacted to print up the certificates.  ACTION:  Jeff will purchase the gift cards for the Mission Awards.   Need to remind Jeff prior to the meeting.

3.     Spirit Day – Thayne has been contacted about attending.

4.     T-shirts – Carol Osenga has talked to Allison regarding the t-shirts.  Jeff said that the number to order is 650 for staff members who attend the spirit day.  Should stay in the ballpark of $2,000 – 2,300.  Printing should be simple.  Carol O said she had some breakdown of sizes to order.  Purchase Requisitions should be in by end of the month.  Carol will email Allison to close the loop on this.  We need to hand out t-shirts on May 22^nd. 

5.     Athletic Council position – Jeff has received several applications, he asked the council if they want to review the resumes.  Everyone should send Jeff their top choice.

6.     May 1^st meeting – Jeff will be out of town, he will send agenda items to Carol Huston. 

7.     Bylaws – Jeff stated that he had received Connie’s question about the regent position and corrected the length for the term.  Bylaws have been resubmitted to Thayne.  Jeff feels that we are finished with this project.

8.     Director Levels – Jeff spoke with Joanne Waite about leadership individuals throughout the university and what is the hierarchy.  Jeff will bring information or questions to the council.  We need to work on committees and subcommittees really getting them working as it would be best service to our staff.

9.     Other topics

a.     Carol Osenga brought up the request to review minutes to the meeting with Thayne and see where we are, where we are going, cross training.  Possible agenda item for May 1^st meeting.

b.     Spring Open Meeting -  Marty will be the first speaker and then Patricia Killen, AVP, finishing at 11am.

c.     Jeff met with Rosemary from Faculty Senate and they have pledged $1,000 for spirit day.  They have requested that faculty numbers be tracked for future involvement.

d.     Day care is still being worked on.  ACTION: Sue to invite day care committee to the May 17^th meeting; also invite the sick leave committee to attend the May 17^th meeting as well.

e.     Budget – we are doing okay.

f.      New members – anyone identified interested staff members?