3-20-13

ATTENDEES: Jeff Geldien, Sue Butterfield, Connie Caddis, Dave Rovick, Jill Royston, Beth Gordon, Jamie Kelp, Jennifer Klein, Steve Allen

Absent: Carol Huston, Carol Osenga, Autumn Vargas, Allison Lynn

Meeting called to order at 11:10 am

1.     T-shirts – it was decided to order 800 t-shirts in sizes Small – XXL.  These will be handed out at the spring open meeting to people who have signed up for Spirit Day.  They are an incentive to get early registration so that we have a correct count of attendance.  ACTION:  Jeff will double check budget numbers and then advise Allison to order the t-shirts.

2.     Spring Open Meeting – Tentatively set for May 23^rd but Jeff will confirm this with the cabinet members to make sure who is available to attend and be on the agenda. Kirk Wood-Gaines will be on the agenda for this meeting to give any updates.

3.     Bylaws – have been given to Mike Herzog and Thayne McCulloh and Jeff is waiting for feedback. 

4.     Athletic Advisory Board – Jeff is checking with Athletics to confirm if they are wanting a staff assembly member on this board.    

5.     Upcoming elections – Jeff stated that this is the task of the Vice President.  Carol Huston was not at the meeting but Jeff and she will talk about the process for these elections.

6.     Meeting Date Change – Jeff raised the question about could the meeting time be changed as Steve Allen would like to attend but is not able to due to conflicts at the regular 11am time.  It was decided to change the time of the last 4 meetings remaining in this academic year to 9:00 – 10:00 am.  ACTION:  Sue to update the meeting call notices.

7.     Sick Leave update – next meeting there will be an update, the committee has found that with their research they have found it is not as common as they thought.

8.     Day Care – Jennifer Klein gave an update on the status of what the committee members have found out.  They are working on the proposal which hopefully will be completed by the end of the semester.  Committee members are stepping up and looking at various options to make a daycare happen here on the campus.  The committee feels that this is a very important issue and really want to see a daycare on the GU campus or within very close proximity to the campus.  Saint Al’s does not have priority enrollment for GU.  Jill mentioned that Riverpoint might be looking at this same issue, maybe there can be some collaboration. ACTION:  Jill will forward the contact name to Jennifer.  ACTION:  Jennifer will be working on updating the survey that was sent out in the past.  Jeff will send to Rosemary for the survey to be sent out to faculty. Beth will pass on the notebook Rudolfo had from past daycare information.

9.     Spirit Day – July 31^st, Wednesday is the date for the picnic.  Jeff will confirm if Thayne will be able to attend that date.  If not, maybe he will send a representative.   

10.VP Student Life update – Dave Rovick said that meetings and interviews are being scheduled and hopefully the new person will be chosen soon.

11.Mission Awards – Jeff will talk to Carol to see if she is working on these awards.   He will report back. 

12.Next regents/trustee meeting – April 11^th. Jill will report back to us in April on what was discussed. 

13.University budget committee – Jennifer will be attending this meeting and find out updates, Undergraduate admissions are looking up and this will be reported back to us. 

14.Housing was brought up but most thoughts are on hold at this time. 

15.What’s next for Staff Assembly?  Jeff asked everyone to begin thinking about it.  One thought is a structure for promotions. Discussion on how staff assembly should be participating with the New Employee Orientation and how we increase our presentations?  The idea of having socials again was discussed as well as perks for staff which would help in building a stronger community.  Thoughts of a mentoring program.  Revamping of the Outreach and Community Services committee.

Much discussion continued on where or what should Staff Assembly be doing.