2-20-13

ATTENDEES: Jeff Geldien, Allison Lynn, Sue Butterfield, Carol Huston, Beth Gordon, Carol Osenga, Connie Caddis, Jamie Kelp, Autumn Vargas

Absent: Jennifer Klein, Steve Allen, Jill Royston, Dave Rovick

Meeting called to order at 11:05am

1.     Jeff stated that the open meeting may have to be moved to Thursday, May 23^rd.  Beth checked on the room and it is available.   Jeff will check again with AVP Killen regarding the date.

2.     Jeff reported on the results of the committee discussing the daycare.  Jennifer Klein was not able to attend but she reported to Jeff that they are ready to do a proposal to Thayne.  Jeff reminded her that Thayne has mentioned it will be tough to build anything on campus. 

3.     Benefits Committee was to meet but was not able to report so they will reschedule their meeting per Carol Huston. Regarding job references pertaining to attendance – this is really not a policy for the state. Jeff stated that he thought everyone was being encouraged to bank sick leave as there is a waiting period for long term disability.  Jeff will find out what his wife’s benefit is through her employment. 

4.     Committee Updates

a.     Community Service and Outreach Committee -- Staff day of service – Beth will check with Mary Ayers to see where she is with being on the committee.  She stated that Habitat for Humanity really wants us back.  ACTION:  Jeff to send out an email to the committee to check on their availability.

b.     Allison suggested that all that hold an officer position in Staff Assembly would write out what their position does.  ACTION:  Jeff said he would do his, and that Allison, Carol H and Sue will write out theirs

5.     Athletic representative to Staff Assembly – Jeff to seek nominations for GAC position.

6.     Budget – Allison reported that the budget is $8,712.27, less $2,500 for the blankets which have been received now.  President’s office called regarding any extra money that can be given back to the university.  Allison advised about getting special t-shirts for Spirit Day, however, these have to be paid for and some of them distributed in this fiscal year.  Spring Open meeting will also take some of the extra money.  Carol Osenga also suggested that some of the extra money could be used for the staff break room in College Hall.  This room is essentially for people who work in College Hall. Discussion on expenses continued on Spirit Day and inviting all staff and faculty.  Faculty will need to give money towards this day or have the faculty pay for the tickets.

7.     Spirit Day – date will be near the last of July on the 24^th and 31^st.  Jeff will check with Thayne regarding the dates.  Having Spike at the park for Spirit Day would be great.  Carol Osenga said a form can be filled out to request Spike be in attendance. It would be great to have t-shirts for Spirit Day.  ACTION:  Jeff to email Jill regarding attendance numbers from last year.  He will also email Rosemary from Faculty Senate.

8.     New Timesheet Process – Dave was not in attendance so there was a bit of discussion about the new process. 

9.     Other discussion –

a.     Heads Up Gonzaga –

b.     Evening social once a semester for the people working at Plant on the evening shift

c.     Revamping the outreach committee to make it useful.

d.     Huetter House – storage has been approved and some items have been moved.  Allison wants to do an inventory to know exactly what we have.

e.     Blankets – need to define what the blankets are used for – retiring? Long term employee?