12-19-12

ATTENDEES: Jeff Geldien, Allison Lynn, Sue Butterfield, Carol Huston, Dave Rovick, Carol Osenga, Connie Caddis, Jamie Kelp, Jill Royston  

Absent: Steve Allen, Beth Gordon, Jennifer Klein

Meeting called to order at 11:03am

Updates from last meeting

1.   Jeff provided lunch for the meeting and it was appreciated by all

2.  Bylaw update Carol Osenga will send out an email with request to review and return to her.  Probably will not be voted on until late January. 

3.   Budget Update – Allison Lynn stated account balance is the same as last report but she is expecting some invoices for anniversary gifts to come in. She asked everyone to turn in reimbursable expenses into her for processing.

4.   Anniversary gifts – 35 blankets had to be ordered instead of 25, pad folios are in

5.   Jill Royston stated that at the most recent Board of Regents meeting everyone was asked to give $1500.  This was not ever discussed and was not on the application form.  Discussion followed.  It was decided that Jeff will be talking with Mike Herzog regarding the discussions and before we make any decisions.  Thought of being philanthropic back to the University was discussed.   

6.   VP Interest?  Jeff will put together what this expectation for this position are and send out to the members.

7.   Closet for staff assembly items.  Trying to find an area where everything for staff assembly can be stored. 

8.   Kirk Wood-Gaines has agreed to come and talk to the staff on January 8^th from 9:30 – 10:30 in the globe room, Beth has reserved the room for the meeting.  What do we want Kirk to talk about?  Thoughts are talk about his philosophy, his vision, how he sees interaction with staff, how he deals with conflict and time for Q & A.  This meeting will be coffee and juice.  We really want to get a good turnout for this meeting.

9.   Daycare update – Jeff has talked with Rosemary and this will be worked on in the new year.  Mike Herzog asked where is the proposal.   Jeff stated that it might be a couple of months.  Jennifer Klein would be a good person to be on this committee as she has researched this subject quite a bit.

10.Committee Reports   the roster list was handed out and discussed.  Jamie asked for the expectations of the committee members.  Suggested that community service and community outreach should be combined as they are staff assembly committees..  The other committees listed are really University committees and we have a representative on it.  MOTION made by Carol Huston, seconded by Dave Rovick to combine the Community Outreach and Community Service committees into one committee – Community Service and Outreach.  Vote taken, passed unanimously.

ACTION:  Sue remind Jeff to send an email to Belinda, Kim and Jill advising them of these committees have been combined.  Dave stated that Belinda is no longer here at the University.  Cory Kittrell would like to be on this committee. Jamie Kelp is also being added to this committee.

Regarding safety and security – Chris Wheatley is on the security advisory and does not wish to have these two committees merged together under one person.  Jeff will check with HR regarding if Dennis has been replaced.

11.Director Level group update – is the developing stage right now.  Wants this to be positive and not have negativity with it. Director needs to be clearly defined,

12.Next meeting will be held on January 3^rd at 11:00 – noon in the 1898 Room.

Meeting adjourned at 12:04 am