ATTENDEES: Mike Kelsey, Beth Gordon, Allison Lynn, Sue Butterfield, Carol Osenga, Dave Rovick, Jennifer Klein, Connie Caddis, Steve Allen

Absent: Jeff Geldien, Carol Huston, Jamie Kelp

Meeting called to order at 11:02am

REVIEW OF FALL OPEN MEETING

1. Some positive feedback,
2. Others heard speaking too long,
3. Next open meeting we will ask Sodexo to set up for more than we are expecting so that there will not be the interruption to set up more chairs on the sides.  Thought to have rows of seats instead of all tables (maybe auditorium).
4. For Q & A area – have plants in the audience that would ask questions so it is not uncomfortable.
5. Maybe nice to schedule in a refresh coffee time (i.e. bathroom breaks).   Criticism from student services offices as they cannot close for the 3 hr timeframe.  Mike to talk with Jeff regarding this issue.
6. Put some of the speaker information on the SA website would be great.  Dave Rovick will follow up with speaker to get info to put on the website.
7. Food needs to be changed up as we have pastries every meeting.  Need low sugar items and/or vegetarian options. 
8. Every member of the council should hand out tickets at the door; it is fun and very informative. 
9. Question of what to give the speakers as a thank you
10. Mike feels that we can change most of these items by next open meeting.

Review of Bylaws

No official update as yet, Jeff has received positive feedback

 

Decision on Anniversary Gifts
1.  Across the board we are evenly split on which gifts to order
2.  Decision on cost effective gifts, might be good to alternate to something used at work
3.  Padfolio or umbrella; decent pen would be good for the padfolio.  Decision is padfolio with no zipper plus a pen
4.  Revisit car accessories for next year

 

Update on Mission

Carol Osenga reported on the updated mission statement.  It has been an interesting process with much discussion.  If anyone has input please send to Carol.  Good work on the part of this committee. Provide backup for key phrases or words for future use.

 

 

Thayne’s update – second semester

1. Proposal of dates, President’s office asked that we give him dates and he will then advise if they work.
2. Have Thayne’s meeting early in second semester. Looking in January
3. Do not pick time near January 24th – National Gonzaga Day
4. Students return Jan 7-11, look to see if offices not available normally we can ask if they could attend
5. Record meeting if okay with Thayne, thought – bullet point sheet can give out, will help with getting information out.
6. 2nd, 3rd, 4th are possibilities – avoid Fridays, 2nd maybe too close to holiday days off
7. Looking at Jan 8th or 9th - (Portland trek is Jan 3rd; Seattle is the 10-11th; or 29th -31st.
8. February dates looked at as well

Spring Open Meeting Date

• Looking at late in the spring semester
• End of May after commencement, looking at 20th thru 31st , look at Cataldo availability
• Will set dates by next meeting on December 5th

 

Committee Updates

University Budget Committee –

• Jennifer Klein reported on meetings when she was on the committee previously.  How should information be given to staff?  Staff assembly website should  list who sits on which committees.  This way any member can contact the person with concerns.  Put a disclaimer on the website saying to contact staff representative.
• Allison shared that having large information items be brought to the Executive Council really helps us be able to deal with questions from staff members.
• Hopefully a meeting can be held with new HR VP so the concerns of staff can be identified and put on the table for discussion.  Having staff aspire to do better, work harder, work smarter should be what Gonzaga is wanting and working for.

Staff Daycare Committee –
Jennifer has worked on this committee before but is hoping that this issue will be brought forward again. Mike advised Jennifer to get any information she has to Jeff so he can have it for meetings.

Compensation Committee
Steve Allen asked if this committee is meeting.  He has been approached by a staff person to fill the open position.  Mike advised Steve to pass the name of the person along to Jeff

Electronic Suggestion Box

Carol Osenga asked where this was.  Connie said that she is waiting for information on setting this up.  Cap length at 250 characters. Regarding pictures for website – picture plus what office location they are at.

Meeting adjourned at 12:10 pm