10-20-2011

Staff Assembly Executive Council (SAEC)
Road to Bali in Crosby
Thursday, 10/20/2011 11-12am
Meeting Minutes

Attended: Molly Ayers; Daniel Bubb; Jeff Geldien; Beth Gordon; Connie Hickman; Carol Huston; Norm Leatha; Rudy Mondragon; Rodolfo Pagsanjan; Angela Ruff; Allison Sather; Wendy Thompson

Absent: Toni Boggan

Guests: Anna Gonzales and Dezmon Cole from Goodwill Industries

Treasurer Report - Allison
Original budget $38,200 and remaining balance $21,382.

Fall Open Meeting Plan – Rodolfo
Wednesday, November 2 in the Globe Room. Breakfast available at 8:15am, program from 8:30 to 10am will include talks by Molly Pepper on the Climate Survey, Heather Murray from HR on the health benefit audit, President McCulloh on an update from the Trustees, and Fr. Case in giving the Mission Awards. The Outreach Committee will distribute anniversary gifts from June to December.

Mission Awards - Connie
Fr. Case expressed an interest in participating on the selection committee and in assisting in granting the awards at Open Meetings. Connie proposed a new nomination form for Spring to reflect his involvement, and the ability to invite staff into the selection process. The selection meeting will take place on Wed, 10/26 at 9:45am in CG432G. Contact Connie by Monday afternoon to confirm participation.

Rebranding Committee - Dan
Themes generated so far include: supporting mission, promoting excellence, strengthening staff, and building community. Committee will propose a key theme and ways to promote it to the council.

By-Laws Committee - Jeff
Information from other Jesuit schools with staff organizations is presenting good suggestions for updating the Staff Assembly by-laws. The current approval process for changes is a challenge, as generally voting responses do not meet the quorum requirement. The committee will propose a way to invite community input on a revision to this one element of the by-laws before pursuing other update ideas.

SA Community Outreach Committee - Beth
A proposed activity plan and estimated budget for the annual anniversary gifts, Gonzaga Spirit Day, two Open Meetings, two community socials, and Heads Up Gonzaga was submitted identifying that about $31,500 is typically spent on these activities. The Committee is utilizing Staff Assembly events to distribute anniversary gifts. The Committee wants additional people to help meet needs for successful events. A new storage area is being prepared for the anniversary gifts and supplies.

SA Community Service Committee – Molly
Molly moved that the committee approach HR about the potential for creating a donation bank for vacation hours to be accessible for employees in need of sick leave hours. Carol seconded. All approved.

SA Compensation Committee – No report.

Regents Representative – Jeff and Carol
Five applications have been received. Jeff and Carol will create a selection process for council member involvement so that identified candidates can be interviewed at a future council meeting.

Goodwill Industries Mentoring Program – Anna and Dezmon
Goodwill is hosting a new program for on-to-one adult mentoring for people transitioning from jail to the community in order to reduce recitivism. Spokane statistics are that 1 of 2 men, and 2 of 3 women, return to jail. The first 90 days out of jail is the most stressful. Mentoring commitments are for one year to serve mentees in the work release program, for 6 hours per month. These mentees are already commitment to investing in a positive future for themselves. Most mentees were arrested for drug offenses. Anna requests an opportunity to present the mentoring opportunity to the entire staff at a large event. CCASL maintains a website for community service opportunities, and this program is listed on that site. Staff employees have a 3.5 or 4 hour community service benefit.

Action Items
Dan Bubb lead Rebranding Committee plan for a Staff Assembly theme. Outreach Committee help finalize details and promote the Fall Open Meeting. By-Laws Committee design input process for by-law change approvals. The Nov. 3 Council meeting is cancelled due to the Fall Open Meeting taking place on Nov. 2. Mission Award selection committee meetings Wed, 10/26 at 9:45am in CG432G. Molly initiate discussions with HR about a donated sick leave hours bank. Jeff and Carol design a regent rep selection process.