Staff Executive Council(SAEC)

Wednesday, October 20, 2010

11:00-12:00 Noon RB 002

Minutes

 

Present: Carol Huston, William Gibson, Norm Leathe, Connie Hickman, Alisha West, Laurie Hitchcock, Rodolfo Pagsanjan, Kim Gieber

Guest: Jane Hession, Mission Advisory Group

Call to order: 11:07 by Rodolfo Pagsanjan, SAEC Vice-President

Minutes:  September 22^nd SAEC Council Minutes were approved via email on October 10^th 2010.

No Treasurer report requested.

Mission Advisory Group: - Jane Hession

This Group was assembled by GU President Thayne McCulloh to oversee the work that had previously been under the direction of the VP for Mission.  The Mission Advisory Group (MAG) has been asked to promote the mission of the University and will ultimately report to the Trustee Committee on the mission of Gonzaga.  This is to be accomplished, as least in part, by educating ourselves to the Office of Mission, continuing the planning, implementation and evaluation of existing mission-related programs and activities, consulting with such university groups as the Faculty Senate and Staff Assembly, and exploring the needs and possibilities for the Office of Mission at Gonzaga.

Action Item: Secure time at the Staff Assembly Open Meeting in November, prior to the announcement of the Staff Mission Award, for a representative of the MAG to make a brief presentation. Jane to contact Angela/Rodolfo regarding this request to verify the ten minute time allocation discussed at today's meeting.

Action Item: Rodolfo Pagsanjan will draft and disseminate a staff survey regarding perceptions of the University Mission.  If the survey is deemed appropriate, then follow up with staff on campus resources to secure "prizes".

Safety Committee Representative Report:
Dennis Hansen, Safety Programs Manager, has requested support for a proposed bike lane and restriping of Sharp Ave.  The proposal would address safety for all Gonzaga community members.  City of Spokane is amenable to this proposal but the cost to the University is approximately $75,000.

Action Item: Rodolfo Pagsanjan will invite Dennis Hansen to our next SAEC council meeting for a presentation and discussion on how Staff Assembly can be involved regarding ongoing workplace safety and security issues or concerns.

Fall Open Meeting: To be held on Friday, November 5^th from 8:00-10:00 a.m. in the Martin Center gym.  Dr. Thayne McCulloh, President, will be the featured speaker.  Krystal Burns has sent out a "Mark Your Calendar" email regarding this event.

Action Item: Kim Gieber and Laurie Hitchcock to plan menu for the breakfast meeting;

Action Item: Kim Gieber or Angela Ruff will send out Agenda for Fall Open Meeting when finalized.

Mission Awards:
Deadline for submissions was Friday, October 15^th.  Selection committee comprised of Jane Hession, Carol Huston, Eric Blackerby, Laurie Hitchcock, and Connie Hickman.  The first meeting of the selection committee is planned for Wednesday, October 27^th.

Action Item: Connie will contact Fr. Michael Maher, S.J. of the History Department to present the awards at the Fall Open Meeting.

Employee Survey Project:
A meeting was held between some members of the SAEC (Angela, Norm, Rodolfo), HR (Dan Berryman, Heather Murray, Gretchen Stoup) and Dr. Michael Herzog to discuss the possibility of pursuing a collaborative effort in implementing a campus wide climate survey.  There were positive reactions from all parties at the table and all are looking forward to working together in getting something crafted and implemented soon.

Action Item: Norm is continuing his work identifying the most productive avenues in how such a survey might be best implement here on Campus.

Representative Request:
The Advisory Council on Stewardship and Sustainability (ACCS) by-laws require a Staff Assembly representative.  The position is open due to a former council member finishing his term.  The ACCS meets monthly, beginning on 9/28 at 12:00 Noon.

Action Item: William Gibson will ask Tim Woodard to be our representative on the ACCS.

Regent Position:
One Regent Representative position is currently open due to an employee leaving Gonzaga.  Angela Ruff submitted two names to Dr. Thayne McCulloh for consideration.

Committee Relations:

Discussion ensued on how the Council can better interact with our Staff Assembly designated committees as well as University committee representatives.

Action Item: Each council member identifies a committee to support by Friday, 9/24.  Only two council members responded to this request.  Discussion has been tabled until our November meeting.

Action Items: - Kim Gieber
Most action items from our September meeting have been addressed.  Those that have not are, once again, included in our current minutes with suggested follow-up and new action items assigned.

Next Meeting:    November 17^th from 11:00-12:00 in College Hall 1898 Conference Room

Adjourned: 12:07

Respectfully submitted on October 21, 2010 by Kim Gieber, Staff Assembly Secretary

Approved on October 25, 2010.