08-25-2009

SAEC Meeting

August 25, 2009

Members present:  Rodolfo, Marcia, Karen, Bill, Connie, Roberta, Ann, Angela

Minutes from July 28 meeting approved.

Campus Visits

  • Council people visiting offices, say "hello", introduce ourselves, say "we're active, thinking about you", drop off pink page of info, informal visit
  • Team up with someone;  Officers +1, additional 2, 6 teams of two people each
  • List of offices divided into six
  • Over the course of the semester
  • Rodolfo.  Can we have a theme for the year?  For example "Staff Matters".....A way to draw things together, start conversation, use Morning Mail, (Yes, on the theme)
  • Roberta -An article in the Spirit?
  • Ann - Fall open meeting? 
Staff-L
  • How to manage the staff list serve
  • Marcia and Angela connected with Pete Hanlon re managing the list.  Marcia is default filter person (gate-keeper), the only one who can post to the list serve. 
  • What do we want the list for and who should be the gatekeeper?  Guidelines for use - what messages are appropriate? 
  • Angela talked Pete into letting both she (as secretary) and Marcia be gatekeepers/posters, etc  That is how it remains.
  • We need to decide what it is for and who the gatekeepers should be? 
  • How is the list updated? 
    • As an IT ticket (HR needs to request it)?  Ongoing.
    • "Wipe off/ Wipe on" for initial update
    • Get a list from HR and do it ourselves?
  • At next meeting have someone from Community Outreach.  Proposal - Have someone from Outreach be main gatekeeper and secretary be the backup.  Review minutes that describe process for posting minutes to staff-l

Picnic review - With outreach team next meeting.

Retreat Review

  • We need to review notes and give help to those who asked for it
    • Angela will review Connie's notes with her flip-charts.  See if anything needs to be added
    • She will contact those who asked for help and let them know we are reviewing info and will get back to them soon
  • Many people are having challenges and don't feel supported
  • Several people mentioned they want to get to get involved and learn more about the campus
  • Bill:  His favorite part was when we went around the table and people shared......lots of passion as well as angst.
  • Connie's notes will not be disseminated beyond SAEC but Angela and Rodolfo will get together to make some bullet points to let people know we heard them, including action items.

CARES - no report

New business.

Marcia -

  • Steve Hess wants to come to a meeting and explain his role.
  • Question came to her re pandemic planning for Swine flu.  Staff directors, supervisors are coming up with essential personnel list.  What if, because of flu, hourly (non-exempt) staff have to miss work because of social distancing?  Is there a plan for them?  Should someone from risk management come and give us an update?  We should invite Dan Berryman to come

Angela

  • Shonna Bartlett; Sent her an email thanking her for flowers
  • Came from IMPACT group, Raymond Reyes office.  Angela passed email on to Rodolfo.