07-16-2008
July 16, 2008
Members Present: Ann Price, Karen Franks-Harding, Bill Kostelec, Tim Woodard, William Gibson, Connie Hickman, Rodolfo Pagsanjan , Jill Wilkinson, Marcia Bertholf.
Guests: Janelle Axtell, Krystal Burns.
Old Business
1. Council Meeting process; William reiterated the new format/guidelines for Council Meetings this year, those being:
a. Presiding officer calls meeting to order
b. First address any old business
c. Address each agenda item
i. If it is an action item a motion should be made to take action, not take action (drop it) or table the item for another day
ii. If we decide to take action a motion should be made, 2nd and voted on.
d. Call for any new business
e. Guests should have opportunity to address any agenda item or old/new business. At the end of today’s meeting Marcia made a motion that guests be limited to 3 minutes (with an opportunity to ask for more if needed), Bill seconded the motion and it was passed by a majority vote.
f. Regarding structure if anyone wishes to address an item they should ask the presiding officer for the floor to avoid talking over each other.
2. Krystal – Update on Staff/Faculty Family Picnic
a. The picnic is going to be held in the grassy area behind the Law School next to the Patterson Baseball complex. Everyone who attends will get free admission to the Riverhawks Baseball game which begins at 6:30 p.m. Entertainment Warehouse has been contracted to provide activities for children including the jump castle and t-ball batting cage. There will also be crafts for children. Sodexho has been contracted (at $11.00 per person) to provide food which is a Fiesta theme – Taco bar and Nachos bar. Everyone who comes will be given a wrist band. Budget should be less than last year – trying to keep it between 10K and 11K (budget is 15K). More volunteers are needed for the later shift (6:30 – 8:00 pm). If anyone has a work study student perhaps they could be employed to help.
3. Budget Report
a. Jill distributed copies of the budget for those present to see. She noted that this year our budget was increased by $24,000.00 for a total of $38,200.00 for the year. With this increase we should have no trouble staying within our budget. We need to be fiscally responsible. This will take careful communication with Jill before money is spent, especially if we think it may put us over budget in an area. If the $ is not there for certain expenditures we may need to find another way.
b. Tim made the motion to accept Jill’s budget report. Marcia 2nd. Motion passed.
Staff Assembly Council Meeting Minutes 7/16/08
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4. Council member expectations
a. Blackboard. William asked if everyone had had a chance to look at the Blackboard site. He encouraged those present to look at the site and participate in the discussion board – said he would continue to “hound us all” until we did J
b. Time commitment. What is a reasonable amount of time to dedicate to Staff Assembly activity? How comfortable are you telling your supervisor about your participation? William polled those in attendance about these two questions. For the most part everyone agreed that an average of 5 hours per month was a reasonable expectation for participation and most of their supervisors were supportive of their participation in SA.
c. Meeting times? Wednesday morning is not the best time for several. Most prefer a time later in the afternoon, 2:00 p.m. or later. We will talk about this and make a decision in the near future. In the meantime William would like to meet 2 times per month until he gets a community outreach plan together.
New Business
1. Bill asked about future projects. These include:
a. CARES initiative
b. Direction to Committees
c. Goals will be discussed at the upcoming retreat.
2. Janelle reported on her recent meeting with Regents. She said that she was well received and welcomed, especially by Mike Casey, his wife and Fr. Tim Clancy. The topic of discussion was a seminar on development and how everyone has a part to play in promoting the university to others. All in all there was good camaraderie and she enjoyed the meeting very much.
Council Decisions:
- Guests will be allotted 3 minutes at Council Meetings.
- Budget report was accepted.
Action Items:
- Angela update council meetings process to reflect decision on time allocation of guests.
- Everyone review procedure documents on Blackboard and post comments on discussion board.
- Everyone post suggested meeting times to Blackboard.
