04-28-2009

Staff Assembly Executive Council

Tue, 4/28/2009 1:30-3 PM - Bali in Crosby

Minutes

Attended:           Bertholf, Marcia; Gibson, William; Gieber, Kimberly;; Kostelec, William; Pagsanjan, Rodolfo; Ruff, Angela; Woodard, Tim;

                                Wilkinson, Jill

Guests:                                Burns, Krystal

Absent:                                Franks-Harding, Karen; Price, Ann; Hickman, Connie

Called at 1:36pm.    Adjourned at 3:30p

Minutes for 4/14/09

Change section title of Spring Open Meeting title to Heads Up Gonzaga.   Tim motioned approval, Jill seconded, group unanimously approved.

Budget Report
Jill shared the current balances is about $4,900, with an estimated $1,000 expenses to come for Heads Up Gonzaga.  Tim moved to accept budget report, Marcia seconded, group unanimously approved.   

CARES Initiative

William suggested modifying program design without emphasis on Peer Advisors given that those volunteers have separate training and administration under Human Resources Employee Relations.  CARES will be managed from Staff Assembly.  Group discussed and reached consensus on the CARES description, outline, and a cover letter going to Fr. Spitzer to request support.  Present council members signed the letter in addition to William.  He will copy for Dan Berryman and Joan Allbery, and deliver original to Fr. Spitzer.    William will announce the CARES program at the Heads Up event.  Krystal will post information to our website.

Heads Up Gonzaga Event 4/29

Marcia shared final budget plan.  William motioned acceptance, Marcia seconded, group unanimously approved.  Bill shared the program agenda changed to accommodate staff wanting to attend the funeral for Professor Bala at 10am the same day.  Marcia shared that Fr. Spitzer's office was delayed in sending out a request to VPs to encourage attendance, but confirmed it would be sent today.  Kim invited Pam, the artist that rendered the Fr. Spitzer acknowledgement gift.

Board of Regents Position

Two applications for the Regent position have been received and copies were distributed to group.  The recommended choice will be made to Fr. Spitzer following the next Council meeting.  Additional applications received up to May 12 will also be considered.

Spring Open Meeting

Kim shared a program schedule draft including a year-end review by William, committee reports, mission awards, a climate survey report by Dr. Molly Pepper and Dr. Linda Tredennick, farewell to outgoing council members and introduction of new council members.    She's awaiting final budget approval.  She will ask Ann if we can tape Raymond for some opening comments about the Mission Award for that part of the program.

Mission Awards

Jill, Kim, Marcia, and Bill responded to Connie's request for selection committee members.  

Employee Morale Activities Budget

Krystal asked if the community outreach committee should plan on the budget for the annual picnic and the milestone and anniversary gifts being the same.  Jill stated there is no information indicating we will not be granted the same budget as this year. 

Sustainability Committee

Tim reported this university committee is still working on an organizational structure. 

Action Items

Angela share approved minutes with Krystal and Mary Beth for website and community distribution

William will distribute the CARES proposal for support to Fr. Spitzer, with copies to Dan Berryman and Joan Allbery

Krystal will post CARES information to our website

Kim investigate getting Raymond taped for Mission Award comments