02-24-2009
Staff Assembly Executive Council
Tuesday, 2/24/09; 1:30-3pm in Bali at Crosby
Minutes
Present: Marcia Bertholf, William Gibson, KimGieber, William, Kostelec, Rodolfo Pagsanjan, Angela Ruff, Tim Woodard
Guests: Krystal Burns
Absent: Karen Franks-Harding, Connie Hickman, Ann Price, Mike Tobin, Jill Wilkinson
Called to Order at 1:36pm, Adjourned 3:01pm
Minutes
Performance management sessions paragraph to be completed with "feedback from the community". Bill moved to accept minutes with revisions. Marcia seconded. Unanimous approval.
Budget Report
Jill will present at the next meeting.
Sustainability Committee Update
Tim Woodard joined this new university committee and participates on the executive committee. There are 35 members. Most of the discussion at this time is regarding the structure and mechanics of the committee.
Heads Up Gonzaga Status
Marcia confirmed the date is set for April 29 for the whole morning. Committee is considering program ideas from many sources.
Preventing Burnout Video
Bill presented a message from Wanda Reynolds to the officers about a 90-minute audio conference on preventing staff burnout in academic institutions. He suggested the Council purchase the CD for $199 and make it available to staff. Marcia shared that the wellness committee has a library where this might be housed. Bill will investigate the quality of the program and report back to the Council.
Budget Proposal Process
William encourages fiscal sensitivity and responsibility by the Council. The Council adopted a budget management process in the Fall to help committees requesting funding from our existing budget, and requested the committees follow that procedure. He suggested that committees should be planning ahead for future budgets so that the Council can request a budget that meets goals and needs, rather than hoping for at least the same budget as currently provided. The group discussed the university budget process and timing, the nature of the picnic (our biggest expense), whether spending history should dictate allocations, funding regular events versus opportunities to fund a special request.
Mission Awards
Angela shared a message from Connie that she is beginning to promote nominations for the awards.
SAEC Attendance
Bill expressed a concern about Council members who are not able to regularly attend, and requested the William have individual discussions with those members. William will reach out to them.
Spring Open Meeting
Kim reported that the Open Meeting is set for May 20, but Raymond Reyes is unable to be present to speak about the diversity study and to help present the Mission awards. The group discussed options for honoring the award and involving the community. Kim will see if Fr. Hightower is available on May 20 for the event, and check on whether Raymond is willing to be taped for a special message.
Elections
Krystal reported that it's time to recruite future council and committee leadership. Nomination ballots will be circulating soon.
Staff Assembly Socials - Plant Early Shift
Marcia expressed concern that the relatively new Plant attendance policy is having an impact on the early social attendance. Typically 40 people attend, but only 15 were present at the last event. Possible impacts are reliance on a crew driver to provide transportation and the modification of a shift time-frame. Socials will be discussed at the next meeting.
Action Items
Bill will investigate the burnout video.
William will speak to council members who are regularly missing meetings.
Kim will approach Fr. Hightower about the Spring Open Meeting and Mission Awards on May 20.
Jill will give a budget report at the next meeting.
Next Meeting: Tuesday, March 10; 1:30-3pm in Bali-Crosby.
