Staff Assembly Executive Council
Wednesday, December 05, 2007, 10-11am
Road to Zanzibar Room

Attendees: Jill, Kim, William, Marcia, Connie, Angela, Mike.

1.  SAEC Communications
a. minutes – most exec council members are actively using Blackboard, and some are not at all.  Kim moved that all meeting minutes approved by a simple majority be finally approved.  Jill seconded.  Angela will post minutes to Outlook and the website.
b. website – Marcia reviewed the site last week and it’s pretty current;  
c. public folders – Marcia reviewed, and other than posting the minutes, it seems up to date. 
d. SA Outlook Calendar – Committees reports and meeting times haven’t been provided to Angela on a regular basis, so there is very little on the calendar at this time.  Marcia will invite committees to step up the communication.

2.  Open Meeting Review – reactions to mission awards was very positive.  Comments:  Would have been great to have the plaque on display.  Food quality wasn’t as good this time, and Marcia informed Sodexho.  Brownies were dry and tasteless, sandwich meat was small and thin and the bread was too dry.  Lines went quickly.  Many positive comments about William’s talk.  Angela suggested the early and late shift people be invited to complete the growth plan survey.  Marcia approached Craig with the idea to do a mini-Open Meeting for the Plant crews at 7:10am and 8:10pm on Thursday, December 13.  Marcia, Kim, and Connie will host the morning.  Angela and William will conduct the evening session.  Menu is cookies and hot cocoa. 

3. GU Cares Initiative Idea – William suggested we could create a way to assist people with catastrophic illnesses in providing support with ensuring the family is up to date on the medical forms needed and has access to a support network for various assistance (meals, communications, rides to appointments, whatever).  Maybe the option to donate vacation hours isn’t enough help, and there seems to be a gap in communication in knowing who might need assistance in that way.   Connie suggested the peer advisors would be a logical resource group, with additional training.  A plant employee with a recent experience is willing to come to share his story and make suggestions on what could be implemented to help.  The group agreed to have William invite him for the 12/19 meeting and we want the compensation committee to be part of the discussion.

4. Growth Plan Task Force - Marcia attended the meeting last Monday, which was mostly Fr. Spitzer explaining the intentions.  Marcia was the only staff member attending – many faculty, some vice presidents.  Many faculty expressed concerns and suggested an opportunity to explore alternatives.

5. Outstanding Mission Award Plaque – delay in getting displayed is because of not yet having a stand which will allow it to be mobile. Kim moved that William pursue building a stand, Jill seconded.  All agreed.  

6. Unity House - Anna Gonzalez approached William and Marcia about inviting staff on a new advisory board for Unity House, which was previously directed by a faculty, but now will be run by Anna, who is a staff.  We will invite her to the January meeting.

7. Budget Update – Jill reported we were able to get monies via the Controller to cover picnic expenses, which puts us at $3,165.86 in the black.  We have yet to hear on the budget proposal for 2008-09. 

New Action Items
12/5 Angela invite Anna Gonzalez to January 9 mtg.
12/5 Angela move Jan 2 meeting to Jan 9.
12/5 William will invite John Bogar to the 12/19 meeting.
12/5 Angela invite compensation committee to the 12/19 meeting.
12/5 William and Angela host evening crew mini-open meeting on Dec 13; distribute growth plan surveys.
12/5 Connie, Kim, and Marcia host morning crew mini-open meeting on Dec. 13; distribute growth plan surveys.
12/5 Marcia will ask Bill to help get updated photos of SAEC members for the website
12/5 Angela post approved minutes to Outlook and Website and send a note to staff-l.