10-03-2007
Road to Zanzibar Room in Crosby, 10/3/2007 - 10-11 am End: Wed 10/3/2007 11:00 AM
Attendees: Marcia Bertholf, Jill Wilkinson , Dan Berryman; Dale Goodwin, Kathy Sherrick, Angela Ruff, Tim Woodard, Mary Beth Charleboix, Krystal Burns, Bill Kostelec, William Gibson, Connie Hickman.
Agenda:
1. Prep for Regents Meeting -- Dale Goodwin and Kathy Sherrick
Kathy shared the statement of responsibilities for Regents. Committees get two minutes to report to the Board. Dale recommended key function is to build relationships and to help represent the Staff Assembly as a viable and energetic group of people committed to the university. Kathy shared that there are more opportunities to discuss and share when participating in the social functions. Dale suggested talking with Bob LaPointe, university liaison, on what Staff Assembly wants to accomplish by being connected to the Regents. Specific projects or issues. About 85% of the Regents are not local. Kathy on the Technology Committee – next two meetings is October, and April. Information is kept confidential and no minutes are provided to members. Dale is on the Plant and Facilities Committee. The recent meeting was very informative and focused on future developments. Members were requested to keep the information confidential. Dale feels able to ask questions or provide information in that setting, mostly in light of his job and the breadth of university information he’s . Renovation of a building was discussed, for example, and Dale provided input about potential staff needs. The subcommittees are chaired by a Trustee who sets the agenda. Faculty, staff, and students are given three choices – student life, plant and facilities, and IT, and choose one. Regent Meetings are generally an hour long, they start by recognizing members, committee reports, a university presentation, then lunch with students. The agenda is typically set by Bob. Joint Trustee and Regent meetings are generally about two hours. The new GSBA officers will present at the October meeting. Kathy shared that being involved is a personal investment. She paid for herself to stay in Coeur d’Alene in order to be at all of the functions for that meeting, for example. It’s important for the representatives to be social and somewhat outgoing. Kathy’s position opens after April.
2. Optimization Committee: The Technology Committee for the Regents and Trustees has expanded to include optimization (reviewing efficiency). Dennis Horn, Dean of Engineering, stated at the meeting that the decentralization of some areas (the Graduate School, PAR forms on Banner, etc.) and tasks have continued to put pressure on staff. Others at the meeting agreed. The Regents present seemed especially interested in the impact of technology changes.
3. Security Rep Position – Marcia reported that Tricia Kannenberg has left Gonzaga and now the rep position is open. There are staff issues needing attention regarding parking and safety. The security committee is chaired by Fr. Kuder, meets monthly, and is a fun group. We can call for nominations or appoint. Marcia would like to appoint. Krystal will identify who else might have been nominated at the time Tricia was elected, and that person will be invited. If that doesn’t fill the position, then Angela will send a Morning Mail request for a volunteer.
4. Faculty Senate Link – Marcia recently met with Scott Bozman to discuss:
a. Deans are staff! Dan clarified that deans have administrative benefits and are 12-month employees. b. Phased-in retirement discussion – compensation committee working on this.
c. Listservs for special groups (faculty, staff) – Scott will share a draft of a memo requesting open use of the faculty listserv in reaction to a mandate from Chuck Leonardt, Marketing Vice President to use only the Morning Mail vehicle. The staff listserv has also been deemed as inappropriate by the Marketing department, but we will appeal that in a way similar to the Faculty Senate. The Morning Mail is an announcement vehicle, whereas the listserv is an opportunity for a targeted group to have discussion. Dan shared the impact on HR just with Ron Prindle who now needs to rely on paper announcements to recruit for wellness programs. Dan suggests a portal site might be more effective.
5. GSBA Link – Marcia discussed with Fr. Steve Hess ideas on connecting students and staff. They will be setting meetings for more discussions.
6. Cyber Security Month is October! Watch for activity announcements and participate.
7. Mass for the University - last Wed of every month in the University Chapel at 5:10pm by Fr. Lee and Fr. Moynahan. Marcia attended and found it a powerful experience.
8. Review Action Items
9. Mission Award -
October 17, 2-3pm Mission Award Selection Committee with Fr. Lee and Raymond Reyes; Marcia getting a location. Jill is getting copies of the nominations to the committee. Twenty nominations. Two will be selected.
10. SAEC Budget – Rick requested a memo describing the budget situation which Jill has drafted and encouraged Staff Assembly to submit budget needs for next year.
11. Access to night shift – Tim has tried several times to reach via phone. Marcia will send him an email note stating Tim really wants to talk with him.
12. Staff Assembly Social October 10 at 2:30pm - time to change from ice cream! Fall Open Meeting will be the topic. Get suggestions for what to serve to Mary Beth or Krystal.
Action Items from 9/19 Meeting
10/19 Krystal get Marcia nomination list for security rep last time
10/19 Marcia set meeting w/Fr. Hess re link to students
10/3 Ang update calendar with University Mass in the Chapel, Cyber Security activities, mission award selection committee meeting;
10/3 Jill add budget request memo to Blackboard
10/3 Ang post Board of Regents Statement of Responsibilities on Blackboard
10/3 Ang get Dale the committee report form
10/3 Krystal will check for who else might have been nominated for the security repo
10/3 Dan will clarify with Ashlee that Deans are administrative staff.
9/5 Everyone visit Blackboard site (minutes, committee reports, discussion boards)
9/19, 9/5 Tim speak with Craig re access to evening and night shift staff
9/5 Marcia encourage Dan to schedule peer advisor meeting
9/19 Marcia will speak with Scott Bozman about the recently approved a phased-in retirement plan by the Faculty Senate regarding applicability to Staff and share results of that discussion with the Compensation Committee; she’ll also ask about the Faculty Senate recognition of Deans.
9/19 Georgia will send Angela meeting dates to post on the SA Calendar
9/19 Angela obtain Jim’s security information electronically to post to Blackboard site
9/19 Jill request Dan Garrity schedule additional film times for the Ezra Memorial
9/19 Marcia and William will meet with Fr. Spitzer regarding SA budget and an invite to an EC meeting,
9/19 Everyone willing to help with United Way Campaign, contact Janelle Axtell
9/19 SAEC designate a Compensation Committee Advisor
9/19 Compensation Committee will submit goals in November
9/19 Angela send Georgia latest draft of combined compensation/satisfaction survey
9/19 Everyone help to promote Cyber Security Month in October
9/19 Jill, Kim, and Connie will establish a Mission Awards Committee and invite help from Fr. Lee to select awardees.
9/19 Everyone provide suggestions for the Mission Award Plaque on Blackboard by October 1.
9/19 Everyone provide ideas for the Fall Open Meeting on Blackboard by October 1.
DONE 9/19 Angela invite Kathy and Dale to the Oct 3 meeting re prep for the Regents meeting
9/19 William will arrange a meeting with Tim and Fr. Lee regarding mission discussions.
