08-29-2007

Staff Assembly Executive Council

Crosby-Utopia; Wed, 8/29, 10-11am

Minutes

Attended: Tim Woodard, Mike Tobin, Krystal Burns, Dan Berryman, Kim Gieber, Angela Ruff, Bill Kostelec, Jill Wilkinson, Marcia Bertholf, William Gibson.

1. United Way

Campaign - kickoff on 9/21 at Casino, 5-7pm; paid table for 8 secured for event - no one on outreach committee or Nancy can attend, so spots are open to council members. RSVPs to Marcia by 9/10. (FYI Jason volunteers training for loaned executives from various local companies for this campaign; many Gonzaga employees have assisted

United Way

2. AVP Search Committee Representation - Marcia will be talking with Paul re our representation. Dan expressed concern that there is also no HR representation, and he will be approaching Paul. Marcia will speak to Paul and then start a forum on Blackboard to continue discussion.

3. Outstanding Mission Award

a. Plaque Placement - plaque cannot be placed on the pedestal beneath the Pope sculpture due to a decision by Fr. Spitzer to remove it, apparently in response to concern expressed by the Trustee who donated the Pope statue and also the Museum Curator's disapproval (he approves the placement of art throughout campus) that it had been placed there. Kim clarified there is an art committee that decides what art is obtained and where it is placed. Let’s have a forum discussion on ideas for placement. The placards have been ordered and the first awardees. b. Nominations Campaign – form is available on the website. Jill will initiate the campaign. Forms will be available at the 9/12 Ice Cream Social.

4. Outreach Committee Update

a. August Report Review – see Blackboard and prepare to discuss at the next meeting

b. Picnic Results – on-line survey has at least 105 responses thus far; paper copies for plant are being collected by Robin which will be input by Krystal. The survey link was provided via email to faculty and staff and in the morning mail. Committee will review results later in the year in preparation for planning next year’s event. Council members who attended received positive comments about no lines for food, band was good. RSVP and ticket system seemed to work well, but the committee has yet to review comments. c. August Social Results – not as many attendees. Cards asked about what has GU done for you. Angela suggested a setup and takedown teams. d. September 12 Social Plans (Date, Theme) – Mike will be available to help with the setup. Theme will be to promote the Outstanding Mission Award. Outreach committee will have nomination forms available and comment cards asking about topics for the Fall. Each council member should be educated on the award specifics and be able to answer questions. Mike will bring the plaque to display. e. Access to Night Shift People – Mike suggested at least buying a box of individually wrapped ice cream bars. William suggested we get clear on the schedule. Tim will talk with Craig. Marcia, Kim, and Angela offered to do be available for a night opportunity.

5. Winter Break Proposal Marcia and Bill helping the ad-hoc group continue data gathering, with a current focus on environmental and cost-saving considerations. Avista is providing an estimate of potential cost savings for various close-down scenarios. Dan offered to be a resource for considering all aspects of the likely concerns at Cabinet-level.

6. Space Committee Expectations

Dan talked to Thayne, and technically there is a space committee that hasn’t met in two years. Dan suggests getting insights from employees on moves and needs. Kay could meet with Ken about what’s happening and what’s on the horizon.

7. Blackboard

Marcia encouraged everyone to participate and review minutes; forums will be used to discuss topics in-between meetings.

8. HR Relations/Liaison Role

a. Current Newsletter - Dan clarified organization chart isn’t representing new titles or a restructuring, just meant to inform the community of the services. William requested Peer Advisor program be included as a list of HR services. b. Liaison Role– Dan be useful for transmitting information to Joan and up to Fr. Spitzer, and can be invited in to looking at any proposal or issue. The Winter Break Proposal, for example, could be analyzed by Dan. The benefit issues for adding paid holidays ($100,000 per day). c. Peer Advisors – Dan will call together the peer advisors for a discussion on the service usage and how it’s promoted, and to clarify ownership with HR or with the Staff Assembly.

9. Action Items

a. Angela give demo on BB at 9/5 meeting; update ice cream social.

b. Jill will initiate the Outstanding Mission Award nomination process.

c. Angela post 9/12 social to Staff Assembly calendar

d. Tim discuss with Craig options for an evening ice cream social in September

e. Angela Invite Comp Committee to 9/5 meeting

f. Marcia contact Paul Buller re Staff Assembly rep on AVP search committee

g. Mike bring Outstanding Mission Award plaque to 9/12 Ice Cream Social for display

h. Everyone - Blackboard Activity:

- Vote on summer minutes by 9/4

- Forum on AVP Search Committee (Why be involved? Who should represent us?)

- Forum on Outstanding Mission Award placement