06-20-2007
Road to Zanzibar in Crosby, Wed 6/20/2007 10:00-11am
Attendees: Marcia, Bill, Mike, Bill, Ann-Scott, Tim, Connie, Angela
A. Retreat review
Angela is putting together a notes report from the Retreat and will gather the full statements from each of the committees. Each council member should review Heads Up Gonzaga results and the Retreat Notes prior to the next meeting so that goals and communication plans can be set.
B. Winter Break Proposal
History is that a small group at an SLP training proposed a winter break, and Fr. Spitzer was intrigued and encouraged the group to proceed with interest. Stephanie Plowman lead the small group forward to conduct research on other Jesuit schools handle the time between Christmas and New Years, and also surveyed the staff on interests. The group turned the information over to the Staff Assembly with a request to present to the university administration. We need an ad-hoc committee to finalize the information into a PowerPoint presentation for the Cabinet. Dan Berryman has agreed to help, and has made suggestions for expanding the proposal to exchange holidays. People who have offered to assist: Mardell Grayhek, Tana Dugan, Stephanie Plowman, Danielle Hodgen, Bill Kostelec. Marcia will convene the group.
C. Ice Cream Socials
About ten attendees at the recent social, so disappointing turnout, but good discussion. Original plan was to target 60 people each month except December in the Basement of Crosby, inviting certain departments. Ann-Scott suggests changing to a set day each month with an open invitation, and maybe host outside. Invite was a little busy – attempting to explain the socials as a replacement of the president’s lottery on the invite might be unnecessary. Mary Beth is working on a sign.
Tim motioned that we open up the socials for the summer; Bill second. All voted in approval. Tim motioned that we let the Outreach Committee manage the socials; Bill seconded. All voted in approval. Ann-Scott will convey information to Krystal.
D. SA Event Calendar
Greg Francis has added the calendar to Outlook public folders. Marcia requests all executive council and committee meetings be added, as well as any staff-specific activities. Calendar will be reviewed at each meeting. Only a few have modification access. For now, everyone should get information to Angela.
E. Budget Practices –
A gentle reminder to ask before you buy, so there aren't any surprises in our budget planning for the year. ; Jill’s office is short-staffed for the summer, so be sensitive about timing for requests on reimbursements and budget transactions Picnic budget was discussed, concerning cost of the band in particular. Staff Assembly budget was set by previous council for this year based on anticipated needs As the new committees and the executive council set goals, funding priorities might shift, but we need to stay within the overall amount. Note that the role of Budget Committee reps is not connected with the allocation of monies for Staff Assembly activities.
F. Other
Plaque for Outstanding Service Award is up in the Ad Building. Thanks to Ken Sammons for funding and for Bill Randall for crafting. Marcia shared an article about a community college in Florida that implemented a trial run for a four-day work week for six weeks this summer as part of a green initiative, saving as much as $35,000 a month for energy bills
G. Next meeting: TBA.
Since July 4 is a holiday, standing meeting for first Wednesday of the month will be moved to another day
Proposed Agenda Items: SA Calendar, Retreat Review, Budget, Winter Break Proposal, Ice Cream Socials
Action Items
1. Angela will gather committee statements to complete the Retreat Notes report and share results with Couuncil to prepare for a Retreat Review
2. Marcia will convene the Winter Break Ad-hoc Committee
3. Ann-Scott will talk to Krystal about the Social
4. Angela will request committees provide meetings and event information and update calendar
5. Angela will request EC availability for July to set next meeting
