4-5-2006

Staff AssemblyExecutive Council Meeting Minutes

April 5,2006

Members present: Shelly Daugherty, Connie Hickman, Brady Nielsen, Crystal Roberg,Mary Beth Charleboix

AgendaDiscussions:

1. Meeting Minutes – In anattempt to make the process of getting minutes approved efficientlythese changes/procedures are being implemented:
2. 1. The minutes will firstbe sent out as a regular email or attachment calling for any andall changes.  There will be a 2 day time limit for gettingchanges back to the secretary.
   2. After the changes havebeen made the minutes will be sent out with the options button forapproval.  Time limit – 3 days.  Our goal is to get thewhole process done in one week.  If needed changes are notedafter the approval process is done that will be addressed in thenext meeting and noted in those minutes.
   3. If we don’t hear fromsomeone within the allotted time we will consider that “impliedconsent”.
   4. Strategic Planningmeeting reports will be separate from regular SAEC meetings andwill only be sent out once a month. Since these meetings are morelike a special committee they won’t be subject to the approvalprocess although suggestions for changes will certainly beaccepted.
3. Setting the Agenda –Our By-Laws state that our meetings should be run according toRoberts Rules of Order.  In terms of the agenda that means atour meetings we would have to set the agenda for the next meeting,vote on it, etc, etc.  This is not our practice. Discussion followed that for thepurpose of setting the agenda and approving minutesRoberts Rules should be set aside and our less formal practice issatisfactory, that being simply letting the President know beforethe meeting if we have something we would like todiscuss. 
4. Feedback for HUG –Members present all felt as though HUG was very successful. Results of the survey are still being gathered.  There havebeen over 150 responses so far.   Preliminary resultsindicate that the theme of the Mission is something that facultyand staff are very interested in and would like to discussmore.  Mary Beth is collating results from the survey andencouraged SAEC members to read the results for themselves when thesurvey was ended.  On another note Karen Franks-Harding, JasonSwain and Mary Beth Charleboix all worked hard to make HUG happenbut their names were not mentioned in the SpiritNewsletter L 
5. Shelly is going to setup a special meeting next Thursday, April 13 at 10:00 a.m. toreview the regent applications.  There are fiveapplications.  We need to forward 3.  The remaining twowill be asked if they would like to serve the SAEC in anotherposition.