12-14-2004

Staff Assembly ExecutiveCouncil Minutes

December 14, 2004

1898 Conference Room 12:00 –1:00 p.m.

Members Present: Krystal Burns, Kathy Sherrick, Craig Schaefer,Jane Hession, Brady Nielsen, Angela Ruff, Linda Sue McClure, KimGieber, Mary Beth Charleboix

Guest:  LindaGrigsby

Called to order at 12:05 p.m. by President Krystal Burns

I.                   Approval of the minutes from November 3, 2004.  Minutes to be approvedat the next meeting.

II.                Community Service/Outreach Commitee open position

           Due to Neva Bishop leaving the university, there is a vacantposition on the Community Service/Outreach Committee.  Marcia Bertholf and TheresaKetchum are the remaining members of the committee.  The executive councilsuggested that an individual be appointed (ad hoc) in the interimuntil Staff Assembly elections take place in May.  Krystal will ask Marcia ifshe has any suggestions for an ad hoc committee member.

III.              Linda Grisby – memo regarding gifts to employees

           Starting January 1, 2005, employees will be taxed on giftcertificates and bulldog bucks.  The value of the giftcertificate and/or bulldog bucks will be taxed at approximately 23%- 15% federal income tax plus 7.65% social security tax.  This will be taken from theemployees’ paycheck. Example:  For a $100.00 giftcertificate, an employee will be taxed $23.00.  The Staff Assembly membersmade the following recommendations:

1)     Give a themed gift basket each month instead of a giftcertificate.

2)     For anniversaries, give employees the same gift, buy in bulk andchange the gift each year.

3)     For January, continue giving the bulldog bucks for the presenttime.  The StaffAssembly will discuss this issue at a future meeting afterreceiving feedback from the employees.

                 Amemo will be sent to all employees in January from the Controller’soffice informing them of this tax change.

IV.             Staff Assembly Website

            Marcia is updating the bios and pictures on the Staff Assemblywebsite.  Kathy willsend the U.C.L.A. Staff Assembly website to the members for theirreview. Members of the Staff Assembly will discuss what needs to beincluded on the website at a future meeting.

V.                Compensation Committee

            Topics for discussion from the Compensation Committee were asfollows:

1)     Are there any indicators from the Compensation Survey that theCompensation Committee should be working on?

2)     Compensation Consultant.

3)     What are the proper channels and should the Compensation Committeeproceed with the issue of Idaho state taxes (for Idaho stateresidence)?

4)     HR job descriptions and benchmarking.

5)     Advocacy Program

6)     Pathways to employee grievances. Possibly ask Victoria Loveland toa Staff Assembly meeting to discuss her role.

7)     Thayne McCulloh is currently reviewing the Fair Labor Standardsstatement.

VI.             Committees

           Starting in January, each committee will be invited to a meeting toreport updates to the Staff Assembly.  Joe Miller (SecurityCommittee) will discuss employee-parking issues.  

Meeting adjournedat 1:10 p.m. Next meeting January 5, 2005

By virtue of the bylaws,all Staff Assembly meetings are open unless otherwise designated bythe Executive Council. Everyone is welcome to attend. Meetingsoccur every 1st and 3rd Wednesday of each month from 12PM – 1PM inthe 1898 Room of the Administration Building. 

Email address: staff-assembly@gonzaga.edu

Website: http://www.gonzaga.edu/staff.