5-7-2003

Staff Assembly Executive CouncilMinutes

May 7, 2003

PCR

Members Present:Cathy Perry, Kim Gieber, Lisa Smythe-Rodino and Janice Resch fromthe Compensation Committee, Marcia Bertholf, Krystal Burns, AnneThomas, Mary Beth Charleboix, Trevor Wertemberger, TheresaCastillo, Mike Casey

Guests: VickiLoveland, Tricia Burns and Raymond Reyes

Members Absent:Keith Gauthier, Neva Bishop, Bill Kostelec

Called to order at 12:10 p.m.

Old Business

No minutes to approve.

Heads Up Gonzaga Update

Joe Albert will bethe key speaker.  Thecommittee met with him last week and he had several good ideas forthe program.  Programagendas are in the works.  Main set up will be in theMartin Centre with tables and chairs set up on the Kennelfloor.  Fr. Cook willconduct the prayer. Breakout sessions will take place in the COG, and people will gettheir number as part of their program.  The committee will bebrainstorming who to have as facilitators and recorders.  Need around 50 as we willhave around 25 breakout groups.  The current and new StaffAssembly reps will do some of this, but we need to find more peopleto volunteer and help out.

There was a concern from Ken Sammons in Plant about the timingof this event.  Planthas several things going on the week of this event and Ken wasconcerned that employees from Plant would not be able toattend.  The committeeexplained to him how we came up with the date and that we were alsounder a time crunch. In the future, the committee will make sure to have someone fromPlant sit on the committee to bring up these concerns from the getgo.

Committee will be meeting with Joe Albert tomorrow to go overdetails and the final preparations.

Staff Satisfaction Survey

There have been some comments made to SAEC members about thedemographic questions on the survey.  Some employees felt that ifthey answered the questions, it would be obvious who the survey wasfrom based on their answers (especially those from smalldepartments).  The SAECmembers were reminded that those questions were OPTIONAL and thatthey should reiterate this to employees who come to them withcomments.

Compensation Survey

Lisa reported that of the 586 surveys sent out, the CompensationCommittee had received 299 back so far.  So far, 63% are fromemployees who have been employed at GU for 5+ years.  The Committee hopes to havethe results compiled by the Staff Assembly fall meeting.

Picnic Committee

Marcia let the Executive Council know that the Picnic Committeeis in full planning mode.  BUT, they need maleinput.  There is only 1male on the committee and we need more input from this group.  Trevor volunteered to help,under extreme duress. Next meeting will be next week.

New Business

Outreach Committee

Marcia asked for ideas for the Staff Assembly newsletter.  So far the new StaffAssembly members will be highlighted, as well as more info on theStaff/Faculty Picnic. Raymond asked to include a spot about their Diversity Survey aswell.  Any other ideasshould be emailed to Marcia Bertholf or Sandra Boyd.

Diversity Survey – Raymond, Vicki and Tricia

Raymond informed the Council that they had received a lowresponse on the diversity survey pilot group.  They are looking to dosmall focus group discussions in late May/early June.  Raymond wants tocollaborate with the Strategic Leadership Program currently inplace for supervisors. He asked for comments from the Council regarding the survey and hadthe members take it again.  One suggestion was to givethe survey to the focus groups, have them take it in 3 mins or soand then have a discussion about it.  That way they would answerthe questions with their gut instinct and then could discuss thosequestions that they might have answered ‘it depends’ on as opposedto a true/false answer.  Raymond will try to getresults of these focus groups by the fall meeting of the StaffAssembly.

Committee minutes

Kim passed out minutes from the recent Budget Committeemeeting.  Marcia passedout a report from our Safety Rep, Sandra Bogdanski.

Meeting adjourned at 12:55 p.m.

Scheduling of futuremeetings

Next meeting will be held on May 28, 2003.  Future meetings will beheld each Wednesday in the 1898 Room from 12-1 p.m.  Since this is the lunchhour, please feel free to bring your lunch.  All SAEC members will benotified if there is a change to this recurring meeting.

By virtue of the bylaws,all Staff Assembly meetings are open unless otherwise designated bythe Executive Council. Everyone is welcome to attend.

http://www.gonzaga.edu/staff            email: staff-assembly@gonzaga.edu