STAFF ASSEMBLY EXECUTIVE COUNCILMINUTES

March 12,2003 12:00 – 1:00p.m.

1898 Room

MembersPresent: MarciaBertholf, Sandra Boyd, Sandra Bogdanski, Brett Hendricks, JeannieCoffey, Cathy Perry, Theresa Castillo, Kim Gieber, Anne Thomas,Lisa Smythe-Rodino, Bill Kostelec and JaniceResch

MembersAbsent: Keith Gauthier,Neva Bishop, Krystal Burns, Mary Beth Charleboix, and TrevorWerttemberger

Guest:MikeCasey

The meeting was called to order by Vice PresidentMarcia Bertholf at 12:03

Minutes

Motion to approve the minutes as amended byAnne Thomas, motion seconded by Kim Gieber, minutes as amended wereapproved unanimously.

Old Business

Mike Casey brought feedback to the meeting regardingthe 9/10 month employee vacation memo and the staff communityservice day.  Pleasesee the attached files which are attached andinclude:

Ø     9 and 10 Month Employee VacationProposal

Ø     Staff Community Service DayProposal

Ø     Letter of Response from Mike Casey

Ø     Informational letter from Debbie Cerenzia regarding 9and 10 Month Employee Vacation Proposal

Ø     Informational letter from Debbie Cerenzia regardingStaff Community Service Day Proposal

Budget Committee

Discussion regarding role of the University BudgetCommittee in the budgeting process and the role of elected staffmembers who sit on that committee.  It is a frustratingexperience for staff members because they are not given informationearly enough to get staff input on it, and then in turn take thatinput back to the budget committee.  In name the committee is anadvisory committee, but the experience of elected staff members hasbeen that their role is one in which they are only there to beinformed of budget recommendations that will be presented to theTrustees.  Mike Caseystated that he is in favor of full disclosure and full transparencyfrom the Administration to the employees.  There was some discussionregarding the differences between Mike’s statement and thedirection that our committee members has been given.  Our elected staff membersand Mike Casey are going to discuss their role and the ability orinability to disclose information to all staff members at theirnext meeting.  Mike wasasked to clarify the role of the Budget Committee with VP forFinance and report back to the council.

Trust

Discussion was had regarding trust at manylevels.  Lack of trustwas discussed as an issue that is University wide.  Many staff feel like thelack of communication from the administration is a sign that theydon’t trust staff with the information.  Trust and the lack thereofwere also discussed at the supervisor/superviseelevel.

Tabled

Election update was tabled since Krystal is out sicktoday.

Staff Day - it was suggested that this be the onlyagenda item next week.

Scheduling of futuremeetings

Next Meeting will be held on March 19,2003. Futuremeetings will be held each Wednesday in 1898 Room from 12:00 –1:00.  Since this isthe lunch hour, please feel free to bring your lunch.  All SAEC members will benotified if there is a change to this recurringmeeting.

By virtue ofthe bylaws, all Staff Assembly meetings are open unless otherwisedesignated by the Executive Council.  Everyone is welcome toattend.

http://www.gonzaga.edu/staff        email:  staff-assembly@gonzaga.edu