STAFF ASSEMBLY EXECUTIVE COUNCILMINUTES

April 24, 2002 12:00 – 1:00p.m.

CrosbyLarge Conference Room

Members Present: BillKostelec, Anne Thomas, Krystal Burns, Neva Bishop, Keith Gauthier,Brett Hendricks, Kim Gieber and Georgia Dunham from theCompensation Committee

Members Absent: BarbaraKolbet, Molly Spilker, Janice Resch, and TheresaCastillo

The meeting called to order by President BillKostelec at 12:05

Business

Approval of minutes from the April 17^thmeeting was deferred until next week.

Compensation Committeeupdate:

Georgia came from a meeting she had with ChuckMurphy, Rick Jones, Debbie Cerenzia, Steve Doolittle, LisaSmythe-Rodino, Mark Alfino and Steve Sepinuck.  Currently there is aprojected amount of $400,000 for the Medical Insurance reservefund.  It was learnedthat Chuck was going to ask the Trustees how to allocate thismoney.  Back in Feb. of2000 there was a memo from Harry Sladich stating that if theUniversity achieves several successive years of favorable claimsexperience resulting in a medical reserve balance in excess of theUniversity’s maximum liability under the stop loss provision, adecision will be made at that time as to the most appropriate wayof dealing with these excess funds.  Based on several emailmessages sent between Debbie, Harry and Chuck, it was furtherstated that the committees would be involved in discussing what todo with the reserve, and in no way would the reserve fall to the GUbottom line.

The committees had not heard about thereserve, nor were consulted on what to do with it, thus the meetingtoday.  It was decidedat the meeting that the money would stay in the reserve fund for acouple of years.  A newmemo/policy will be drafted based on the previous memo and emailmessages and reviewed by the committees so this type of situationdoesn’t come up again.

Staff Assembly Lottery:

The Committee brainstormed on ideas for prizes to begiven in the Staff Assembly lottery.  A list is providedbelow.  Each prizewould be in the amount of $100.

·       Gift certificate to RiverPark Square,NorthTown, or the Valley mall

·       Movie card

·       Gas card

·       Gift certificate to a local restaurant such asLuna, Red Robin, The Onion, The Olive Garden

·       Gift certificate to the Coeur d’AleneResort

·       Gift certificate to Best Buy, Home Depot,Costco

·       Silverwood/Riverfront Park passes

·       Ski tickets to a local ski mountain

·       Spokane Indian/Chiefs tickets

·       Tickets to an event at theArena/Symphony/Met

·       GU Basketball tickets (perhaps a season ticketholder would donate their seats for a game or two)

·       Seattle Mariners tickets

The first winner’s name will be drawn on May1^st.  Nevawill use Excel to randomly select an employee’s name.  Bill will be the first toselect the prize, as the outgoing Executive Council President.  The announcement will bemade on May 1^st.

Elections update:
Laurie Hanlon and Melissa Thompson will be working on getting theballots ready to be mailed out by the end of this week.  The survey questions havebeen given to Janice to be included with the ballots.  A cover letter, drafted byBill and Keith, will also be included explaining the purpose of thesurvey, as well as outlining what the Executive Councilaccomplished this year and what we will be working on for nextyear.

Regents applicationupdate:

So far we have received 1 Regent application.  Copies will be made for theExecutive Council to review at our next meeting.

Staff Assembly Social:

Usually held in June.  Last year we had an IceCream social but the weather didn’t cooperate.  Perhaps this year we couldhave hors d’oeuvres such as a veggie and fruit tray, crab salad orsuch.  Bill will talkto Janice about funding to see how much we will need to get fromChuck, as well as talk to Marriott to see what they can provide forus.

The issue of nametags was also broughtup.  Should theExecutive Council, and possibly the Committee members, havenametags to identify what part they play on the StaffAssembly?  Genericnametags were used in the past, however there were comments on howbad that looked and that we should have our actual name on thetags.  These nametagswould only be worn at social functions like this social and thepicnic this summer.

Staff/Faculty picnic:

Deferred until next week’s meeting.

Next meeting:

Approval of minutes from April 17^th andApril 24^th meetings

Review Regent’s applications received sofar

Discuss Staff/Faculty picnic

Discuss Staff Assembly social/nametagissue

Discuss Plant Services Pay Scale/Proposal to changeStaff pay increments

Scheduling of futuremeetings

Next Meeting will be held on May 1, 2002.

Future meetings will be held each Wednesday in CrosbyLarge Conference Room from 12:00 – 1:00.  Since this is the lunchhour, please feel free to bring your lunch.  All SAEC members will benotified if there is a change to this recurring meeting.

By virtue of the bylaws, all StaffAssembly meetings are open unless otherwise designated by theExecutive Council. Everyone is welcome to attend.

http://www.gonzaga.edu/staff        email: staff-assembly@gonzaga.edu