Gonzaga University, Spokane Washington

Section I: University Course Scheduling Pattern

Academic departments and the Registrar's Office will schedule all courses that start before 5:00 pm to the following standard:

Monday-Wednesday-Friday (M/W/F)

Class Period 1	8:00a-8:50a
Class Period 2	9:00a-9:50a
Class Period 3	10:00a-10:50a
Class Period 4	11:00a-11:50a
Class Period 5	12:00p-12:50p
Class Period 6	1:10p-2:00p
Class Period 7	2:10p-3:00p
Class Period 8	3:10p-4:00p
Class Period 9	4:10p-5:00p

Tuesday-Thursday (T/R)

Class Period 1	8:00a-9:15a
Class Period 2	9:25a-10:40a
Class Period 3	10:50a-12:05p
No Class/Free Meeting Time	12:05p-1:15p
Class Period 4	1:15p-2:30p
Class Period 5	2:40p-3:55p
Class Period 6	4:05p-5:20p

1. Colleges/Schools must create a schedule for courses that utilize classrooms as intended by the scheduling pattern.

a.      Courses which do not meet the University’s Course Scheduling Pattern (above) will be scheduled last even though some courses have priority scheduling in a particular building. Any deviations from University standard scheduling pattern times often minimize room availability.
b.      60% of departmental courses to be scheduled on the Monday/Wednesday/Friday pattern and 40% are to be scheduled on the Tuesday, Thursday pattern.
c.      Departments should provide an even distribution of courses throughout the day/week to include some courses offered during the non-peak hours of 8:00 am and after 3:00 pm daily.
d.      To meet the needs of evening undergraduate students, some courses should be offered after 5:00 pm.
e.      No courses are to be scheduled during the designated time reserved for departmental meetings on Tuesdays and Thursdays from 12:05 pm to 1:15 pm.

i. Lab sections of courses are exempt from this requirement.

2. To ensure effective classroom utilization and avoid leaving classroom space open during peak hours, schedule courses meeting one day a week with other alternate one or two day courses.

Example: (e.g. schedule a Thursday one-day-a-week class held from 9:30 am until 10:45 am with a Tuesday one-day-a-week class at the same time in the same room).

3. New courses must be approved by the Dean and the Academic Council.

a. A New Course Form must be submitted for each new course a department is wishing to offer. The form can be obtained from the Academic Council Blackboard website or the Registrar’s Office. The form should be submitted to the Assistant Registrar, Academic Credentials. The process can take up to three months.
b. Required data for course information to include:

i.      CRN (Course Request Number): The number is produced by the Registrar’s Office.
ii.      Course: University wide course subject are required for use. Course numbers must be inactive for a minimum period of six years or longer. The policy does not include directed study and special topics courses. The Registrar Office will provide a list to the Academic Council of courses that have not been used for 6+ years once a year. Departments must follow the regular procedure for initiation of a new course through the Academic Council in order to reactivate an inactive course number.
iii.      Title: The title is established in the electronic Banner catalog. Information must also be included for any course cross-listed with another course.
iv.      Instructor: All faculty instructor information must be entered in Banner through the Academic Vice President’s Office be the name can be used in course scheduling. The respective Dean’s Office is charged with creating the necessary electronic entries for new faculty. For blank instructor entries on a course, the Registrar’s Office will insert a TBA code. Once an instructor is assigned to a course, it is up to the department to contact the Registrar’s Office in order that the course instructor information can be updated.
v.      Course Capacity: The maximum number of students allowed for enrollment into a course.
vi.      Linked Courses: Courses that are to be linked must be clearly outlined.

4. It is the responsibility of the department to notify the Registrar’s Office and all enrolled students when making a change to a course section or sections. This includes course cancellations or changes in the course date or course time from the information initially submitted for the course(s).

5. Final examinations are to be administered during finals week only, and in accordance to the finals schedule published on the Registrar’s Office web pages and not during the last week of classes. The finals schedule can be accessed through the link of https://www.gonzaga.edu/campus+resources/Offices+and+Services+A-Z/Registrar/ExaminationSchedule/default.asp.

6. Individualized study courses and internships are built on an individual basis through the Registrar’s Office. Each study or internship has its’ own unique CRN number. There are specific numbers for each study level including the 190, 290, 390 and 490 and the courses can be variable credit from one to four credits. Students must submit the completed Individualized Study form or Internship form to the Registrar’s Office for processing. The courses can be built anytime during the semester the student is completing the study/internship.

7. The Registrar’s Office will factor the instructional needs and expected enrolment of courses when scheduling all general classrooms. Once these classrooms are assigned, no course will be moved to another classroom unless one or both of the following conditions apply:

a. The enrollment exceeds the classroom capacity and;
b. ADA issues of faculty or students.

Section II: Evening Courses

Section III: Contact Hours

Policies

Scheduling Standards Policy