PURCHASING
Purchasing Mailing Address:
502 E Boone Ave
AD 81
Spokane, WA 99258
Purchasing Physical Address:
Plant Services
1004 N Ruby
Spokane, WA 99258
Purchasing Contacts:
Manager - Steve Lunden (509) 313-5624 slunden@plant.gonzaga.edu
Buyer - Lorrie Engle (509) 313-5672 lengle@plant.gonzaga.edu
Buyer - Karen Koberstein (509) 313-5653 kkoberstein@plant.gonzaga.edu
Buyer - Megan Self (509) 313-5671 self@plant.gonzaga.edu
Buyer - Lindsey Ross (509 313-5649) rossl@plant.gonzaga.edu
Purchasing Department hours are Monday through Friday, 8:00 am to 4:30 pm (pst). The department is closed from
12:00 - 1:00 for lunch.
The Purchasing Department is responsible for the management of the acquisition by purchase, lease or rental of ALL materials, services and equipment required by various departments of the University, regardless of funding source.
The basic purchasing policies are determined by University administrative regulations. The Purchasing Department has primary responsibility for interpreting these policies and establishing appropriate guidelines. To assure compliance with all regulations, all purchases must have the appropriate prior approval from the Purchasing Department. Any person making a purchase without prior approval must assume full responsibility for that purchase.
The objectives of the Purchasing Department are:
*To obtain specified goods and service for the requesting department
*To ensure proper quality and quantity
*To ensure timely delivery of goods
*To comply with University regulations
*To spend University funds wisely
*To achieve the acquisition at the lowest reasonable cost
To achieve these objectives, the Purchasing Department contacts suppliers locally, instate and out-of-state. Price quotes are received through a formal competitive bid process as well as through informal quotations.
Grant and contract fund expenditures are subject to the same treatment as University funds. Therefore, the existing University administrative regulations, as well as applicable grant and contract guidelines , apply to all such purchases.
Purchasing will also decide which type of transactions is the appropriate form for the purchase. A requisition may be developed into a regular purchase order, a blanket purchase order, a contract purchase order, a direct pay or a credit card purchase at the discretion of the Purchasing Department.
The phrase "sole source" indicates that the requested vendor is the only available source of supply for goods and services. The goods and services must be unique or proprietary in nature, such as replacement parts for an existing piece of equipment. Excluding replacement parts, sole source purchases are discouraged due to lack of competition, which may create potentially higher prices and terms more favorable to the supplier than to the University. Sole source purchase requests must be documented by memorandum from the requesting department.
The buyers provide assistance in obtaining information about any item. Employees with departmental purchasing responsibilities are encouraged to discuss questions about purchasing procedures with the Purchasing Department. Within University policy, procedures can be developed to meet special needs, expedite purchases and/or reduce handling costs.
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