Gonzaga University

Gonzaga University | 502 East Boone Avenue | Spokane, WA 99258-0102 | (800) 986.9585




How do I access my new Zagmail account?

Computer:
a)    Go to zagmail.gonzaga.edu
b)    Enter your username and password

Mobile: (Via Microsoft app(s))
a)    To ensure you download the proper mail app, login to your account as stated above.
b)   Click the gear on the far right and select "Office 365 Settings"
c)    From the options on the left click ‘Software'
d)   Select the ‘Phone & Tablet' option
e)    Select which phone or tablet you would like apps for
f)     Click the ‘Get apps' button
g)    Enter your mobile phone number if getting apps for a phone or your email address if getting apps for a tablet, and then press the yellow ‘submit' button.
h)   Microsoft will send you a text or email with direct links to the apps you should download.
i)     You will need to know the following information to configure your apps.



How do I access my new Zagmail from my phone or other mobile device?

Windows Phone
a)     Go to settings
b)     Tap email + accounts
c)     Choose ' Add an account'
d)     Choose 'Outlook'
e)     Enter full email
f)      Enter Password
g)     Tap Sign in
h)     At the next screen, change the username to your FULL Gonzaga email address
i)     Leave the domain field blank
j)    Add server as outlook.office365.com
k)   Tap sign in, now it will show that it is syncing the mail.

iPhone, iPad, or iPod Touch
a) Tap Settings, and then tap Mail, Contacts, Calendar.
b) Tap Add Account in the Accounts page.
c) Select Exchange.
d) Enter your Zagmail email address (example: username@zagmail.gonzaga.edu) and password.
e) At the next screen, enter the following:

f) Hit Next and green checkboxes will appear to indicate the connection was successful
g) At the next screen, select the fields that you want to sync. Tap Save.


 Android
a) Go to settings
b) Select accounts
c) Select 'Add account', for account type select 'Microsoft Exchange ActiveSync
d) Enter your full email address and password

If you're unable to use the app for any reason, you can still set up Outlook.com on your Android device. Here's how:

a)    On your device, tap Email, then tap Add account.
b)     Enter your Zagmail email address (example: username@zagmail.gonzaga.edu) and password, then tap Manual setup.
c)     Under What type of account is this? tap Microsoft Exchange ActiveSync
d)     If there is a Domain field, add outlook.office365.com.
e)    In the server field enter outlook.office365.com
f)     Under username put your full email again
g)     Also, you should be SSL checked



What are the POP, IMAP, and SMTP settings for the new Zagmail?

POP setting

  • Server name: outlook.office365.com
  • Port: 995
  • Encryption method: SSL

IMAP setting

  • Server name: outlook.office365.com
  • Port: 993
  • Encryption method: SSL

SMTP setting

  • Server name: smtp.office365.com\
  • Port: 587
  • Encryption method: TLS



How do I access my new Zagmail from the Outlook desktop application?

Windows:
Note: Office 365 supports the use of Microsoft Outlook 2007 and Microsoft Outlook 2010.
a)     Open Outlook
b)     Click File and under Account Information, click Add Account.
c)     In the Add New Account dialog box, select Email Account, and then type your name and the email address and password for your Zagmail account.
d)    Click Next. Outlook connects to Exchange Server for Office 365 and automatically confirms your account information and configures Outlook.
e)     Follow the instructions to complete adding your account to your Outlook application.

After your new Zagmail account has been successfully added to Outlook, you can manage your Zagmail in your Outlook desktop application. If you previously had a Zagmail (Gmail) account in Outlook, you should delete that account to avoid receiving connection errors as that account is no longer accessible.

Mac:
Note: Office 365 supports the use of Microsoft Outlook For Mac 2011.
a)     Open Outlook for Mac 2011.
b)     On the Tools menu, click Accounts

  • If this is the first account you're creating in Outlook for Mac 2011, under Add an Account, click Exchange Account.
  • If you've previously created an email account for a different email address, in the lower-left corner of the Accounts dialog box, click + to add an account, and then click Exchange.
c)     On the Enter your Exchange account information page, in the E-mail address box, type your email address for example, student@zagmail.gonzaga.edu.
d)    In the Method box, make sure User Name and Password is selected.
e)     In the User name box, type your full email address again.
f)     Type in the Password.
g)    Make sure Configure automatically is selected, and then click Add Account.
h)    After you click Add Account, Outlook will perform an online search to find your email server settings. In the dialog box that asks you if you want to allow the server to configure your settings, select the Always use my response for this server check box, and then click Allow. After the new account is created you'll see the account in the left pane of the Accounts dialog box. Close the Accounts dialog box.
i)     After the new account is created, you can view your mail by clicking the new account name in the navigation pane.

After your new Zagmail account has been successfully added to Outlook, you can manage your Zagmail in your Outlook desktop application. If you previously had a Zagmail (Gmail) account in Outlook, you should delete that account to avoid receiving connection errors as that account is no longer accessible.


How do I migrate my documents and/or contacts from Google to Microsoft?

**NOTICE** All documents must be migrated off Google by April 15th!! 

a)    Go to google.com/takeout and login
b)   Click the blue ‘Create an Archive' button
c)    Select which Google products you want to archive. Do NOT select mail; your email has already been migrated for you.
d)   Click on the edit button next to ‘Contacts' and from the drop down select ‘CSV' as the file format then click on ‘Done'.
e)    Click the red ‘Create Archive' button; depending on the number of documents it may take a while to download them all.
f)     Once the archive is complete click the blue ‘Download' button.
g)    Download and save the Zip file.
h)   To import documents into OneDrive: access your OneDrive, go to zagmail.gonzaga.edu, login and select ‘OneDrive' from the menu bar at the top.
i)     Unzip the archive file from Google then drag your documents over ‘OneDrive' until you see the ‘Drop Here' prompt.
j)     To upload your contacts: select ‘people' from the top menu,
k)    Then click the gear icon and then select ‘import contacts'
l)     Browse to your CSV file in your Google archive and click next



What happens if I do not migrate my documents by April 15th?

If your documents are not migrated by the deadline of April 15th you will no longer have access to them.

What is OneDrive for Business?

OneDrive for Business is the place to store and share your work documents in the cloud. All content you store in OneDrive for Business is private until you devices to share it with other people. View and edit Office documents in Office web Apps or open them for viewing or editing in their Office applications (Word, Excel, etc). Use OneDrive for Business in your web browser or sync it to your computer to access content locally and when you're offline. Access your OneDrive for Business content on all your favorite devices, including Windows Phone, Surface RT, Windows 8 and iPhone or iPad.

How do I access, add and delete my documents in OneDrive for Business?

Computer:
a)     Go to zagmail.gonzaga.edu and login
b)     Click on ‘OneDrive' from the menu bar at the top.
c)      To Add files:

  • Drag and drop the file (or files) until you see the ‘Drop here' prompt.
  • Click the ‘+ new document' option and either create a new file or select the ‘upload existing file' option.
From here you can either browse to an individual file or choose the "Upload files using Windows Explorer instead" to
upload multiple files. (this ‘upload multiple' would only be available on a PC so maybe shouldn't be mentioned?)
d)     To Delete Files: Click on the Open Menu ellipses ‘...' option to the right of your file name, on the pop up menu click the ‘...' option and select ‘delete' or click the check box to the left of the file name, then hit delete on your keyboard.
e)      To access the Recycle Bin, click on the gear icon, choose Site Contents. The Recycle Bin link is located on the top right of this page. Items will only remain here for 30 days.
f)     To Restore a deleted file, go to the Recycle Bin, check the box to the left of the file name, click Restore Selection. It will reappear in your OneDrive. 


Mobile:
a)    Download the ‘OneDrive for Business' App. WARNING: There is a ‘OneDrive' app but you will need the ‘OneDrive for Buisness' app to access your documents.
b)   Login with your full email address and password
c)    To Delete a file:

  • Tap the document you would like to delete
  • Then tab the trash can icon at the bottom

d)   You cannot add new files to your OneDrive through the OneDrive for Business app. We recommend you use the browser on your mobile device and follow the directions above.


How do I edit my documents in OneDrive?

Computer:

a)     Go to zagmail.gonzaga.edu and login
b)     Click on ‘OneDrive' from the menu bar at the top
c)      Click on the document title you would like to edit
d)     Select ‘Edit Document' from the top menu which will provide you with two options:

  • Edit in Word: if you have Microsoft Word installed on your computer you can use the full functionality to complete your edits.
  • Edit in Word Web App: This allows you to make quick changes right in your web browser. Changes to your document will be saved as you go.


Mobile:
a)    Download the ‘OneDrive for Business' App. WARNING: There is a ‘OneDrive' app but you will need the ‘OneDrive for Business' app to access your documents.
b)   Login with your full email address and password
c)    To edit a file:

  • Tap the document you would like to edit
  • Then tap the icon at the bottom that looks like a piece of paper and pencil
  • This will open the browser version of Office 365 (web app) which will allow you to edit your document.



How do I share my documents in OneDrive?

Computer:
a)     Go to zagmail.gonzaga.edu and login
b)     Click on ‘OneDrive' from the menu bar at the top
c)      Click the lock icon that corresponds with the document you would like to share
d)     Select ‘Invite People' and enter the email address(es) you would like to share the document separated by semicolons
e)     Choose whether you would like them to be able to "edit" or "view" your document 
f)      Click Share and they will receive an email with a link to your document

Mobile:
a)    Download the ‘OneDrive for Business' App. WARNING: There is a ‘OneDrive' app but you will need the ‘OneDrive for Business' app to access your documents.
b)   Login with your full email address and password
c)    To Share a file:

  • Tap the document you would like to share
  • Then tap the icon at the bottom that looks like a person with a plus sign
  • This will bring up a list of people the document is currently shared with
  • To add a person to this list click the ‘+' at the top
  • Enter the person's email address, an optional message and click the ‘add' button




How do I access documents that someone has shared with me?

Computer:
a)     Go to zagmail.gonzaga.edu and login
b)     Click on ‘OneDrive' from the menu bar at the top
c)      From the menu on the left, click the link ‘Shared with me'
d)     To receive regular updates about a document that has been shared with you, be sure to ‘follow' it this can be done in the following ways:

  • When you receive the email that a document has been shared with you, click the ‘follow' link that is provided in the email
  • When you are in the ‘Shared with me' section of your OneDrive click on the Open Menu ellipses ‘...' and select follow.


Mobile:
a)     Documents that have been shared with you will not appear in the OneDrive for Business app. It is recommended that you access those documents through the browser on your mobile device and follow the directions above.

For additional information regarding the use of OneDrive or the OneDrive for Business app, use the following links:
OneDrive Pro
OneDrive Pro App 


If my Zagmail is forwarded to my personal email will I have to reestablish that forward?

As stated in the Gonzaga University Student Email Policy under section 4: 

Forwarding e-mail. In some cases a student may wish to configure his or her Gonzaga University e-mail account to forward e-mail to another address. The student takes full responsibility for the correct configuration of that forwarding. The university takes no responsibility for the handling of e-mail in this fashion. The use of automatic e-mail forwarding does not absolve the student from the responsibilities associated with e-mail sent to the student's official e-mail address. The university or individual schools may forbid the automatic forwarding of e-mail in cases where it is found to be problematic. Additionally, the university may delete e-mail forwarding or other automated e-mail handling rules that cause system problems without prior notification.

With that being stated, if you currently have a forward setting in Google to a personal email account you will need to reestablish that setting in Microsoft. 




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